19.11.2025
15 min
Best 5 AI Note Takers for Remote Teams in EU [2025]
By Sanduni
Growth Content Editor
I've been tracking the Best AI Note Takers for Remote Teams in EU and let me tell you I keep hearing from EU users who are worried about where their data lives, how accurate the transcription accuracy really is, and whether there are bot-free AI note takers in the EU.
I've tested many AI note takers that just don't cut it:
- they crash your meetings without asking (a huge no for bots)
- dump your data on unknown servers (yikes for GDPR),
- or completely mess up when you have team members speaking different European languages in one call.
I keep seeing these same complaints come up over and over in feature requests and frustrated reviews. It's especially tough for teams that really need a native mobile app or tools that won't send their legal team into a panic about GDPR stuff.
You're not just looking for more deals (though that's nice too). You need meeting intelligence that actually plays by EU rules and can handle your multilingual team without giving you a headache.
That's exactly why I dug deep and put this guide together. I found five solid, EU-compliant options that tackle these exact pain points.
I did the hard work, so you don't have to.
Enjoy!
TL;DR
- Remote teams in the EU face real challenges with AI note-taking tools. Privacy risks, bot interruptions, and poor multilingual accuracy create problems for daily work.
- Teams need several key features from their note-taking tools. Clear transcription, reliable summaries with action items, accurate speaker identification, multiple language support, EU privacy compliance, offline capability, fast processing, and integration with existing workflows.
- Jamie addresses these needs through specific features. It records without bots, stores data in the EU with GDPR compliance, works offline, supports multiple languages, creates accurate transcripts and summaries with tasks, identifies speakers, enables translation, connects with calendars and CRMs, and provides fast, searchable notes across devices.
- Other tools serve different team needs. Leexi provides structured call reports, Amber Notes offers live multilingual transcription and translation, tl;dv connects recordings to CRM systems, and Sally delivers meeting analytics. These tools fall into categories: privacy-focused tools, sales and customer service workflows, live transcription platforms, and productivity assistants.
Why Are People Actively Searching for the Best AI Note Takers for Remote Teams in EU?
Fear that US-hosted note takers will break GDPR and EU rules
“Worst part for us, as an EU company, is that the data is most likely stored in the US.” (Reddit)
I've been talking to many IT teams across Europe, and honestly, they're pretty scared about using AI tools from the U.S. I mean, when they hop on Zoom or Teams meetings, they see these AI bots just recording everything.
And you know what? They start sweating about where all that data ends up.
Sure, these tools say they follow GDPR rules. But from what I've seen, most users still get this weird feeling in their gut. It's like they just can't shake off the worry.
When I ask them about it, they tell me straight up - they'd rather skip U.S.-based tools completely. Why? Because they can't really control or trust where their data gets stored.
So I've watched them hunt for AI note-takers that are actually made for European teams. They want tools that clearly keep their data in Europe. It makes them sleep better at night (and who can blame them?).
I found out the main problem is about responsibility.
If you're the IT admin and something goes wrong with data privacy, guess what? You're the one who gets thrown under the bus. I've seen admins who have to answer tough questions like:
- "Where is the meeting data stored?" and
- "Who has access?"
I also discovered that some tools use AI features like sentiment analysis. But here's the thing - they don't play nice with new European laws like the EU AI Act. When I dug deeper, I realized that using tools that don't fully follow local rules could mean fines, audits, or really bad press. So I've noticed many teams are now jumping ship to safer, European-made tools. Smart move if you ask me - better safe than sorry.
Bot note takers feel like “viruses” that invade every meeting
“These things are the new viruses, I swear…” (Reddit)
AI note-taking bots, once you connect one of these things, it's really hard to get rid of them. I found this wild story from a managed-services provider where their client used an AI bot in just one meeting, and boom - the bot started crashing every single meeting after that without any warning.
If you're working with EU-based teams who spend their whole day on calls with customers, investors, and partners, this feels totally out of control and embarrassing (trust me, I've seen the horror stories).
The bot just shows up with some weird name, and hosts start asking, "Who brought this thing?"
Now, if you're running a company in the EU, this isn't just annoying - it's scary from a legal standpoint.
I was reading through some forums, and one system administrator called this behaviour "a friggin privacy nightmare." He warned that these tools are already being looked at for major GDPR violations.
Multilingual EU teams get poor, uneven transcription quality
“GREAT SYSTEM, POOR POLISH TRANSCRIPTION QUALITY.” (G2)
When you're on calls with your European team, you probably switch between English and your local language all the time.
And some AI note takers, they're still pretty terrible at handling this language mixing thing.
I came across this 2025 review for Notta.ai where someone gave it 5 stars but called it "GREAT SYSTEM, POOR POLISH TRANSCRIPTION QUALITY" (ouch, that's gotta hurt).
If you're working in EU sales, customer support, research, or product teams, this creates real headaches for you. You're talking to clients from Germany, France, Iberia, and Central and Eastern Europe all the time. When the AI can't keep up with your actual language mix, it defeats the whole purpose of having smart notes in the first place.
What Are the AI Note Takers for Remote Teams in EU?
The best AI note takers for remote teams in the EU are Jamie with its GDPR-first EU hosting and bot-free recording, Amber Notes, and Leexi.
Here’s a breakdown of the 5 AI meeting note-taker options for EU-based distributed groups that I researched:
💜 Gentle Reminder: Pricing may change; please double-check on each tool’s official site. Plans evolve, and enterprise tiers often require a quick chat with sales for accurate quotes.
Jamie AI
Best for: Remote European teams that need bot-free, GDPR-safe AI meeting notes
Similar to: Otter.ai, Fireflies.ai
Based in: Germany
💜 Try out Jamie in our hands-on demo and see how easy note-taking can be.
Jamie is a bot-free AI meeting assistant that turns conversations into notes. It transcribes meetings and generates summaries, tasks, and transcripts. Works on any meeting platform (online or in-person) without a bot joining. Supports 100+ languages and integrates with tools like Notion, OneNote, and HubSpot (and more). Always private: data stays in Europe, is GDPR-compliant, and no training on user data.
Full feature list at a glance:
- AI meeting notes generated minutes after recording ends for online and offline meetings.
- Automatic action items linked to the original meeting.
- Editable full transcripts of recorded meetings.
- Desktop recorder captures system audio without adding bots.
- Transcription and summaries in 100+ languages, including major European ones.
- Google Calendar and Outlook integration for meeting reminders.
- Tags for organizing and filtering notes.
- Copy-paste export preserving formatting to popular apps.
- Private or shared team workspaces.
- Editing tools for summaries, tasks, and transcripts.
- AI translation of meetings on demand.
- Search across all stored meetings.
- Apps for macOS, Windows, and iOS with offline support.
- Integrations with Hubspot, Attio, Salesforce and Asana.
- GDPR-compliant EU hosting, encrypted data, and no third-party model training.
- Plans range from Free to Enterprise with varied limits.
Leave meetings with clear notes and a clear idea of what came out of it
You've probably sat through so many back-to-back meetings and walked out thinking to yourself, "What on earth did we actually agree on?"
Now you can use Jamie to solve this little problem of yours.
Jamie will record your meeting audio, turn it into a transcript and transcribe the audio into structured notes for you. Jamie will then delete the audio permanently to preserve the utmost privacy for you and your clients.
You will get the transcripts, meeting notes and action items assigned to the correct speaker automatically. The cool bit is that the tasks all show up as checkboxes that you can tick off.
Jamie also remembers your speakers for you; this way, you don't have to keep identifying speakers manually in your notes. You can even edit your notes with a built-in editor that Jamie provides you.
Jamie is GDPR compliant and hosted in the EU
If you work in Europe, you probably get pretty nervous about AI tools sending your recordings off to who knows where. When you can't tell your data protection officer where all that data goes or if it's just being fed into some AI algorithm, then the whole rollout just collapses.
You'll be pleased to find that Jamie is built and hosted inside the EU and is fully compliant with GDPR rules. So when you record something, it goes to servers in Frankfurt, gets chucked through a GPU setup that doesn't keep any of your data, and then the audio file gets permanently deleted once your transcript is ready.
Your transcripts stay on EU servers where you can reach them, and its worth noting that Jamie uses LLM to create the notes without those companies storing or training on your data.
Jamie only uses your content to get better at recognising your voice and any custom words in your own account - and that's it, no sharing across customers.
Record any kind of meeting without intrusive bots or platform restrictions
You probably hate those pesky meeting assistants that turn up as some random "participant" in a call. It's a real turn-off for all your privacy-conscious clients, it breaks on certain platforms or just flat out fails in face-to-face meetings.
Jamie works as a native recorder on your Mac, Windows, and your iPhone, so it grabs audio straight from your device, rather than joining like some obvious bot. On your desktop, it keeps an eye on your mic and pops up and asks if you want to start recording when it thinks you are in a call.
On your iPhone, you can record conversations in person, pause and resume and even record offline and sync it all back later.
Since Jamie captures system audio, it works with any online meeting platform and whatever headset setup you have.
Make sense of meetings in any language with Ask AI
European teams have meetings where people switch languages in the middle of a conversation or need to share some decisions with colleagues who prefer a different language. Without Jamie, someone would have to manually rewrite the notes, translating all the important points line by line.
Jamie captures the various languages spoken during conversations and transcribes them exactly as spoken. However, when generating the full meeting notes, Jamie defaults to the most dominantly spoken language in the meeting.
Don’t worry, you can easily translate the notes into your preferred language whenever you need.
With Jamie, you can use Ask AI, and tell it to "translate this meeting into French", and it will use the transcript and notes that are already there and translate the notes for you.
So if you have a meeting in English but need to share it with your French colleagues, you can get the whole thing translated so they can read it comfortably in their own language.
This keeps one master set of notes while serving different language needs across your team.
Keep follow-ups moving in the tools your team actually uses
If your notes live in one place and your tasks live somewhere else, you end up doing a lot of manual copying. You've probably wasted way too much time pasting bits into CRM systems and rewriting tasks into project tools and stuff just never seems to make the jump.
You'll find Jamie gives you two ways to move work forward from your notes.
First off the copy-paste export keeps the formatting intact when you move content into apps like Notion, Linear, Todoist, Bear, Typora or Ulysses so your structured tasks and bullet points stay readable.
Second, Jamie has direct integrations where you can send a summary or transcript as a note into specific Hubspot or Attio records and even sync tasks and a PDF of the meeting into a chosen Asana project.
These integrations are only available on higher-tier plans, and you choose the right record or project yourself rather than automatic matching, which keeps you in control of what gets synced where.
Jamie Pricing
FREE Plan (€0/month)
- 10 meeting credits per month
- 30-minute meeting duration limit
- AI-generated meeting notes
- Automatic action item extraction
- Complete meeting transcripts
- Speaker identification
- Calendar integration (Google & Outlook)
- Tag system
- Task management
- Advanced text editing
- Copy-paste integration
- Team workspace sharing
- No meeting bots required
- 100+ languages support
PLUS Plan (€25/month)
- 20 meeting credits per month
- 2-hour meeting duration limit
- Includes everything in the FREE plan
PRO Plan (€47/month)
- Unlimited meeting credits
- 3-hour meeting duration limit
- Includes everything in the PLUS plan
Team & Enterprise Plans
- Custom pricing
- Custom solutions
- Contact required for details
Pros and Cons of Jamie
Pros
- No meeting bots, captures audio locally on your device.
- Works with any platform, online or offline.
- Fast, accurate summaries and transcripts.
- Auto-detects tasks and decisions.
- Automatic topic detection.
- AI chat lets you search notes instantly.
- CRM integrations to your favourite tools
- 100+ languages are supported.
Cons
- Manual speaker tagging is required at first.
- No real-time transcription notes during meetings.
- No sales coaching and sentiment analysis.
Leexi AI
Best for: Business teams (sales, customer success, etc.) and organizations with strict data privacy needs
Similar to: Otter.ai, Avoma
Based in: Belgium
Source: Leexi
Leexi is a secure AI note‑taker made in Europe for meetings and calls. It transcribes discussions and produces detailed meeting reports automatically. Highlights next steps and assigns tasks to the right people in the summary.
Emphasizes privacy with all data stored in France under GDPR and ISO 27001 compliance. Offers an AI assistant for querying meeting notes and customizable summary templates.
Who is it for?
Built for sales teams, customer service teams, and anyone who conducts frequent meetings needing comprehensive minutes. It’s suited for organizations that require EU data residency and security.
Key Features
- Auto Meeting Reports: Automatically records meetings (including in-person) and sends a detailed summary report.
- Action Item Tracking: Identifies action items and assigns tasks to participants in the meeting notes.
- EU Data Security: Data stored on French servers with end-to-end encryption; GDPR and ISO 27001 compliant.
- “Ask Leexi” Assistant: Built-in AI assistant to answer questions or retrieve insights from past meetings.
- Custom Summaries: Library of AI prompts to customize how meeting summaries are structured and formatted.
Pricing
- Starter: $15 per user/month
- AI-Meeting: $29 per user/month
- Business: $49 per user/month
- Enterprise: Contact sales
Pros and Cons
Pros
- Automatically records calls and generates transcripts, summaries, and action points.
- Lets you search specific information within call recordings efficiently.
- Transcripts are high quality and help reduce the need for manual note-taking.
- Easy to use with an intuitive interface and fast configuration.
- Allows integration of custom prompts and email/CRM summary exports.
Cons
- You can't personalize topics retroactively or apply new scripts to past recordings.
- Transcripts in .txt format are harder to navigate than more structured exports.
- Task attribution errors were reported and need manual verification.
- Some users want reports tailored to specific industries or needs.
- The search function may struggle with recalling older contact names precisely.
Source: Software Advice
tl;dv
Best for: Sales, customer success, and product teams that want to capture and analyze online meeting content
Similar to: Gong, Fireflies.ai
Based in: Germany
Source: tl;dv
tl;dv is an AI note-taking tool for Zoom, Teams, and Meet calls (free plan available). It records meetings and transcribes them into searchable text and summaries. Supports 30+ languages and can customize notes to specific formats or frameworks.
Auto-logs call notes and outcomes to your CRM and even drafts follow-up emails. Provides weekly AI-generated insights across multiple meetings to spot trends and key topics.
Who is it for?
Intended for revenue teams (sales, CS) and business leaders who need to review meetings at scale. Also useful for any distributed team that wants automated transcripts, CRM updates, and insights from their calls.
Key Features
- Meeting Recording: Records and transcribes video meetings on Zoom, Microsoft Teams, and Google Meet
- AI Summaries: Generates concise AI notes for each meeting, with support for over 30 languages
- CRM Integration: Automatically logs meeting notes and outcomes into CRM systems (e.g. Salesforce)
- Follow-Up Automation: Drafts follow-up emails and next-step tasks based on the conversation content
- Aggregated Insights: Sends AI-generated reports highlighting themes and trends across multiple meetings
Pricing
- Free Forever: $0 per user/month
- Pro: $29 per user/month
- Business: $65 per user/month
- Enterprise: Contact sales
Pros and Cons
Pros
- Integrates seamlessly with tools like Zoom, Google Meet, and Teams to capture meetings automatically.
- Offers both video and written recordings, giving you flexible review options.
- Summarizes meetings clearly with templates and AI-generated action items to save time.
- Lets you select and analyze multiple meetings to extract key objections or trends.
- Multi-language transcription support helps international teams manage discussions efficiently.
Cons
- Notes and transcripts could be more detailed for better meeting recall.
- Occasionally, recordings don't auto-start and need manual activation.
- AI sometimes misses words or action items, requiring manual correction.
- The user interface could be more intuitive and user-friendly.
- Customization of AI summaries may require repeated prompts to refine output.
Source: G2
Sally AI
Best for: Project teams, consultants, and agencies that want meeting transcriptions with action items tracked
Similar to: Otter.ai, Fireflies.ai
Based in: Germany
Source: Sally
Sally is an all-in-one AI assistant for meetings and task management. It records online meetings (Google Meet, Teams, Zoom) and transcribes them in 35+ languages. Generates precise summaries of discussions and highlights key points.
Automatically extracts decisions and action items, assigning tasks to owners. Includes meeting analytics like speaker talk time and filler word analysis to improve efficiency.
Who is it for?
Useful for anyone from project managers and trainers to consultants and freelancers who need clear transcripts and actionable next steps from meetings. It’s aimed at professionals across industries who run meetings and want nothing “slipping through the cracks.”
Key Features
- Multi-Platform Recording: Joins and transcribes meetings on Google Meet, Microsoft Teams, and Zoom.
- AI Summaries & Highlights: Provides an AI-generated summary note for each meeting with key highlights.
- Task Detection: Detects tasks and decisions in the conversation and automatically logs assignments.
- Meeting Analytics: Analyzes meeting dynamics (speaking time, pauses, filler words) for insight into team interactions.
- Tool Integrations: Connects with calendars for auto-attendance and syncs notes/to-dos to CRM, project management, and collaboration apps.
Pricing
- Starter: $0 per user/month
- Starter (after trial): $14 per user/month
- Team: $45 per user/month
- Enterprise: $89 per user/month
Pros and Cons
Pros
- Accurately transcribes meetings, even with dialects or multiple speakers.
- Integrates well with Microsoft 365 tools like Calendar, OneNote, and To Do.
- Automatically joins scheduled meetings and generates transcripts, summaries, and recordings.
- Offers multilingual support for meeting summaries and documentation.
- Extracts tasks, deadlines, and responsibilities directly from conversation flow.
Cons
- The AI sometimes struggles with technical terms and abbreviations in transcripts.
- The meeting tile in Teams can't be minimized, obstructing video calls.
- Android app login can freeze on a white screen after Google sign-in.
- Summaries require better prompting templates for faster output refinement.
- Users want Sally to join meetings discreetly without visible indicators.
Source: G2
Amber Notes
Best for: Privacy-focused European companies and multilingual teams needing real-time meeting notes
Similar to: Jamie, Otter.ai, Fireflies.ai
Based in: Netherlands
Source: Amberscript
Amber Notes is an AI meeting notetaker built for Europe, emphasizing privacy (EU-only data storage). It transcribes and summarizes all your meetings automatically, so you never take notes manually. Captures meeting highlights, decisions, and action items in real time as you meet. Automatically generates a structured summary after each meeting, including agenda points and follow-ups. 100% EU-hosted and GDPR/ISO-certified, meaning no meeting data ever leaves European servers (unlike many US tools).
Who is it for?
Tailored for European businesses, government agencies, or any team that requires secure, GDPR-compliant meeting documentation. Also ideal for international teams that need transcripts and live translations without compromising data privacy.
Key Features
- Realtime Transcription: Provides live transcription during meetings and captures everything said for later review
- Live Translation: Offers real-time translated captions in multiple languages to support non-native speakers (e.g., 12+ languages)
- Structured Summaries: Creates an organized summary of each meeting’s topics, decisions, and assigned tasks automatically
- Secure EU Storage: Keeps all recordings and notes on European servers; ISO 27001 certified and fully GDPR-compliant
- No Data Export: Unlike many alternatives, it never sends any meeting data outside the EU, ensuring maximum confidentiality
Pricing
- One-time credit: €15 per hour (price not monthly)
- Monthly subscription: €50 per month
- Yearly subscription: €480 per year (no monthly option; billed annually)
- Human made Transcription: Contact sales
- Human made Subtitles: Contact sales
- Human made Translated subtitles: Contact sales
- Enterprise Solutions: Contact sales
Pros and Cons
Pros
- Transcribes audio in multiple languages with high speed and strong accuracy.
- Lets you set speaker count and use glossaries for better transcription results.
- Supports easy editing and exports in various text formats.
- Accurately distinguishes speakers and handles dialects well.
- Setup is simple, and the interface is clear and easy to navigate.
Cons
- The summary feature could be improved for more personalized or useful results.
- Occasional issues with beta features not being available for EEA-compliant use.
- Music or silence in podcasts still counts toward billed minutes.
- Scientific-grade transcripts are available but may lack cost-efficiency.
- Some users rely on external tools to refine or personalize summaries.
Source: G2
Final Verdict: What Are the Best AI Note Takers for Remote Teams in the EU?
The top picks for AI Note Takers in the EU for Remote Teams are Jamie, Amber Notes and Leexi
If you want a perfect blend of privacy, GDPR and multilingual support, Jamie is a good starting point. It's built and hosted in the EU, no bots join your meetings, and you can start capturing notes from wherever you are, online or offline, without any trouble.
It's very, very easy to use, Jamie; it's only a click of a button.
For teams that really need real-time transcription (which Jamie doesn't offer) and translation, Amber Notes is the way to go. And if your focus is on sales and customer-facing calls with really tight compliance needs, Leexi offers you a whole lot of power on a fully European infrastructure.
That being said, you're not stuck with just one right tool.
Tools like tl;dv and Sally can be a great fit depending on how much you value live call recording, automated CRM and meeting analytics. The safest bet is to pick one primary tool that matches your legal/privacy needs (often Jamie, Leexi or Amber Notes for teams that put the EU first), then test out one or two others alongside a few real meetings to see what your colleagues actually get on with.
If you're still stuck, try asking yourself three simple questions:
- Do we need a zero-bot recording?
- How strict are our GDPR/data residency needs?
- How often do we switch languages in one call?
- Do we need real-time transcription?
- Do we need meeting analytics?
Your answers should steer you towards the tool that feels most supportive and safe for your remote team.
But, if you're considering Jamie, you can download it for free on a desktop or grab the iOS app.
We know how important it is to have tools that actually make your life easier while keeping your privacy intact. That's why we genuinely recommend giving Jamie a try – risk-free.
You're more than welcome to book a demo if you'd like to see it in action first. We're always here to support you on your journey to better, simpler meetings and note taking.
Read More
- Explore more about GDPR-compliant AI note takers built for European teams.
- See the top AI meeting minutes tools designed for EU businesses.
- Compare the leading AI transcription tools available in Europe.
- Discover the best AI transcription software solutions tailored for EU markets.
- Evaluate enterprise-ready AI meeting minutes tools for large European teams.
- Get our full guide on AI note-taking tools built for Europe’s privacy standards.
- Dive into our recommendations on secure transcription software for Europe-based teams.
FAQs on AI Note Takers for Remote Teams in EU
How can remote teams in Europe use AI meeting notes without risking GDPR issues?
You can pick an EU-hosted AI notetaker like Jamie to capture team meetings while keeping all transcripts and AI-generated notes stored on servers in Europe with clear data retention controls so you can protect sensitive data. Jamie records from your device without a bot, deletes audio right after a successful transcription process, and focuses on GDPR compliance, while tools like Leexi or Amber Notes are good alternatives if you prefer different pricing or feature sets but still want EU data residency.
What’s the safest way to use an AI notetaker in Zoom and MS Teams calls?
You can run Jamie’s desktop recorder during Zoom meetings and MS Teams calls so audio is captured locally, processed with AI transcription, and turned into smart summaries without any bot joining as a visible participant. This approach reassures clients, reduces friction in calendar meetings, and still gives you accurate transcription, action items, and key takeaways, while bot-based tools like tl;dv or Sally may suit teams that prefer automatic joining inside those video conferencing apps.
Which AI tool works best for multilingual European team meetings?
You can use Jamie to handle multilingual virtual meetings where different speakers switch between English and local languages, thanks to strong speech recognition and support for 100+ spoken languages. Jamie creates clear AI meeting notes, tasks, and key insights from global teams in just a few clicks, while tools like Amber Notes or tl;dv also support multiple languages if you prioritise real-time captions or video recording alongside your transcripts.
How do I get AI generated notes and action items from customer calls while protecting sensitive data?
You can rely on Jamie to turn customer calls into structured meeting notes that highlight decisions, extract key insights, and create task lists, all while keeping sensitive data on EU servers and out of third-party training sets. Jamie’s AI powered notetaker works across Zoom meetings, MS Teams, and other business tools so every team member leaves with actionable insights, and alternatives like Leexi or Sally are also worth exploring if you want deeper call analytics or coaching features.
Sanduni Yureka is a Growth Content Editor at Jamie, known for driving a 10x increase in website traffic for clients across Singapore, the U.S., and Germany. With an LLB Honors degree and a background in law, Sanduni transitioned from aspiring lawyer to digital marketing expert during the 2019 lockdown. She now specializes in crafting high-impact SEO strategies for AI-powered SaaS companies, particularly those using large language models (LLMs). When she’s not binge-watching true crime shows, Sanduni is obsessed with studying everything SEO.
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