20.10.2025
15 min
Best AI Meeting Minutes Tools for Enterprise Europe [2025]
By Sanduni
Growth Content Editor
Best AI meeting minutes tools and software in Europe - I've been testing these tools lately because, honestly, you probably know how GDPR stuff and language problems can give you a real headache if not complied with/done properly.
I keep hearing from people like you who've had their deletion requests totally ignored (not fun at all), speakers getting mixed up, and clients getting upset when these bots just show up to meetings without clear permission.
Trust me, I've seen how these problems can really mess up your work and hurt your relationships with clients. So I did all the hard work of finding tools that actually follow EU rules without making your life harder.
Some are EU-based with high data security, some, though they are not EU-based, they offer EU client-friendly privacy compliance.
Enjoy!
Why Are People Actively Searching for the Best AI meeting minutes tools for Enterprise in Europe?
Bots Join Teams Meetings Without Permission, And That’s a GDPR Problem
Source: Reddit
“Please is there a setting (for IT admins or organisers) to prevent read.ai from being added by participants to a Teams Meeting?” (Microsoft Q&A, 2024-05-20)
Here's what happens when you're dealing with actual meetings : someone sneaks in a note-taking bot without even getting permission from the meeting organiser first.
People usually pause the call, ask "whose bot is this?"
.....annnd there you go, you've lost precious time to get back on track.
Your team is unable to easily block it for just that meeting, so you're stuck trying to pick between letting everything go through unchallenged or kicking off the bot completely.
It's this kind of sloppy consent & audit risk under GDPR that keeps you up at night worrying. Your Legal and Security teams start to get edgy, your Sales or HR calls get stalled, people stop trusting the system, and your admins are getting swamped with ticket requests to sort out access & logs.
Bots Join the Wrong Meetings and Create Big Privacy Risks
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Source: G2
“I miss being able to control which of my meetings I need the bot to join.” (G2 tl;dv review, 2025)
Either the bot shows up to far too many meetings or completely misses the important ones. As a result, you end up babysitting the bot, making changes to calendars & explaining to execs why it showed up at the wrong call.
It's a complete waste of hours and opens up the risk of accidentally recording super sensitive meetings (like, you know, the board, HR, legal meetings). Rollouts grind to a halt because you can't even get the join rules to work in conjunction with company policy, labels, or meeting types.
What Are the Best AI Meeting Tools for Enterprise Use in Europe?
Here are the top AI meeting tools for enterprise use in Europe we reviewed that offer bot-free experiences, GDPR compliance, and multilingual support:
- Jamie: Bot-free, GDPR-first, multilingual, EU-hosted, (works online and offline)
- Demodesk: Sales-focused, CRM-integrated, Germany-based
- Sembly AI: Auto-join with EU storage options
- Krisp: Noise-cancellation with bot-free recording
- Fellow.app: Team collaboration and structured notes
Jamie
Best for: Teams in the EU looking for GDPR compliant ai meeting minutes tools for enterprises that keeps your data private, can turn conversations into clean notes and action items without bots.
Similar to: Demodesk, Bliro, Sembly, Krisp, Fellow
💜 Check out Jamie in action with our interactive demo and see just how easy (and fun!) note-taking can be.
Jamie is a tool designed to help professionals like you capture, summarise and retrieve the important bits of conversations from meetings and chats – without adding any extra hassle or annoying tech. It fits right into your existing workflows.
Key features at a glance:
- A built in, bot-free recorder on mac and windows that works with any online platform - and can also work offline and in person.
- AI meeting notes that pick out key topics, speaker quotes and clear action items.
- Instant transcription with speaker ID and real-time editing (search/replace, headings, lists, links).
- Ask Jamie to "have a word with your meeting", do some background research on past meetings or even translate your notes on demand - and get instant responses and a full history.
- Multilingual support (over 100 languages) for transcription and notes.
- Integrations with lots of other tools like Notion, Asana, OneNote, Hubspot, Google Docs and more.
- An ios app for recording in person and syncing across devices.
- GDPR-compliant: we host your data in the EU, delete audio straight away and don't train our models on your content; plus we do regular audits.
- Even helps you get meetings started on time with a helpful nudge when we detect your microphone turns on.
let's get into our core features in a bit more detail.
Jamie keeps your data safe, your audio is deleted quick and no third party training on your content
Jamie processes your audio in Germany, encrypts it in transit and at rest (AES), deletes the raw audio once the transcript is ready, stores the transcripts in the EU and uses those to generate the notes - all this happens without keeping any of your content or training the models on it. The team do regular external audits and security training for extra privacy.
You can record meetings on Teams, Zoom, (any online platform) or in person, even without bots
Jamie is a proper native recorder - no meeting bots - so it works on any online platform and in person/offline sessions. That means no "bot denied by host" surprises and a lot less hassle with social awkwardness. The iOS app even lets you record in-person meetings on the go and sync across devices.
For users on Teams, Jamie's bot-free capture means you can avoid all the intrusive join messages and all the hassle of being blocked from calls - while still covering all the different scenarios (online, offline, in person). That consistency lets you standardise your MoMs across all the different regions and tools.
💜 Gentle Reminder: Even though Jamie is a bot-free AI note taker, please always ask for consent before capturing or sharing any conversation.
Jamie gives you clean notes and tasks right after every meeting
Jamie turns conversations into readable notes with key topics, pulls out speaker quotes and extracts action items - and you can even edit summaries, tasks and transcripts in place. Find/replace, headings, lists, links... the final record is the way your team works.
You can ask the AI to pull answers from your meetings, fast and in your language
Ask AI lets you talk with your meeting notes, quickly summarise recent meetings (day/week/2 weeks), see the responses with reasoning, revisit prior chats via history, and even ask it to translate a meeting into another language.
Jamie Pricing
FREE Plan (€0/month)
- 10 meeting credits per month
- 30-minute meeting duration limit
- AI-generated meeting notes
- Automatic action item extraction
- Complete meeting transcripts
- Speaker identification
- Calendar integration (Google & Outlook)
- Tag system
- Task management
- Advanced text editing
- Copy-paste integration
- Team workspace sharing
- No meeting bots required
- 100+ languages support
PLUS Plan (€25/month)
- 20 meeting credits per month
- 2-hour meeting duration limit
- Includes everything in the FREE plan
PRO Plan (€47/month)
- Unlimited meeting credits
- 3-hour meeting duration limit
- Includes everything in the PLUS plan
Team & Enterprise Plans
- Custom pricing
- Custom solutions
- Contact required for details
Pros and Cons of Jamie
Pros
- No meeting bots, captures audio locally on your device.
- Works with any platform, online or offline.
- Fast, accurate summaries and transcripts.
- Auto-detects tasks and decisions.
- AI chat lets you search notes instantly.
- CRM integrations
- 100+ languages are supported.
Cons
- Manual speaker tagging is required at first.
- No real-time transcription notes during meetings.
- No sales coaching and sentiment analysis.
Demodesk
Best for: Sales teams and enterprises needing AI-driven meeting insights
Similar to: Gong, Zoom IQ for Sales, Jamie
Based in: Germany
Source: Demodesk
Demodesk gives you a virtual meeting and sales enablement platform that comes with integrated AI assistance. When you use it, it records and transcribes your sales meetings, then uses AI to generate summaries and follow-up emails for you. It even updates your CRM records automatically.
You get all your customer data stored in the European Union, and it complies with GDPR. You'll have enterprise SSO login and detailed audit logs that give you admin oversight. You can integrate it with Zoom, Microsoft Teams, Google Meet, and other meeting platforms you're already using.
Who is it for?
This is built for you if you're on sales and revenue teams in mid-to-large enterprises.
Key Features
- EU/EEA data residency: You get your data stored in EU-based servers that are ISO 27001-certified.
- GDPR & certifications: You get compliance with EU GDPR for data protection.
- SSO/SCIM & audit: SSO support and you'll have an in-app audit log of user activities.
- Multi-language transcription: Automatic transcription and translation in 98 languages on demand.
- Data deletion: You get an admin tool to purge personal identifiable data of users.
Pricing
- Coaching & AI: €59 per month
- Enterprise: Contact sales
Pros and Cons
Pros
- Syncs with Hubspot and Salesforce, letting you autofill CRM fields during calls.
- Lets customers book meetings directly through your calendar link.
- You can share slides while hiding internal notes from clients during demos.
- Allows seamless screen sharing with selective window visibility for privacy.
- Offers note-taking during meetings with easy post-call summarization.
Cons
- Meeting handover to teammates doesn’t work reliably.
- Clients sometimes face issues connecting or activating their mic.
- Slide navigation UX can feel clunky during presentations.
- Notifications for join requests are easy to miss.
- The recording feature often fails or can’t be resumed after pausing.
Source: G2
Sembly AI
Best for: Professionals and enterprises needing compliance-focused meeting AI
Similar to: Otter.ai, Fireflies.ai, Jamie
Based in: United States (offices in US & Europe)
Source: Sembly
Sembly is an AI meeting notetaker and transcription service. It automatically joins calls to record and transcribe discussions, delivering actionable meeting summaries.
Fully GDPR-compliant with options for EU-based data residency. Offers enterprise SSO integration and audit logs for oversight. Supports Zoom, Microsoft Teams, Google Meet, and Cisco Webex.
Who is it for?
Aimed at teams and large organisations that require automatic meeting documentation with strict data governance.
Key Features
- EU/EEA data residency: Allows EU-based data storage and regional server selection.
- GDPR & certifications: Fully GDPR-compliant; SOC 2 Type II and EU–US DPF certified (adheres to HIPAA, PCI DSS).
- SSO/SCIM & audit: Offers custom SSO with enterprise IdPs and detailed audit logs of meetings.
- Language coverage: Transcribes meetings in 48 languages (English, French, German, etc.).
- Data retention controls: Administrators can set meeting data retention periods to meet compliance needs.
Pricing
- Personal: $0 per month
- Professional: $15 per month
- Team: $29 per user/month
- Enterprise: Contact sales
Pros and Cons
Pros
- Records meetings automatically and provides full transcripts.
- Lets you share meetings and import audio files like Zoom recordings.
- You can edit speaker labels in transcripts when they're assigned incorrectly.
- Integrates with tools like Notion and syncs with your calendar.
- You can add Sembly to live or ad-hoc meetings using a custom link.
Cons
- Sometimes meetings aren't recorded or transcripts aren't generated.
- Speaker attribution errors can lead to misassigned action items.
- Limited meeting templates for non-software industry use cases.
- You can’t add custom vocabulary or acronyms to improve accuracy.
- Notes can lack detail, and there’s no option to choose summary depth.
Source: G2
💜 The AI meeting tools you are about to read below are not based in the EU, but they possess GDPR compliance and SSO for enterprise login. These might be something worth considering if you are prioritising GDPR compliance, bot-free features and SSO compliance. However, if you strictly need EU-based, enterprise-friendly tools, one of the above two options would be your best bet.
Krisp
Best for: Remote teams and call centres needing noise-free transcriptions
Similar to: Zoom AI Companion, Cisco BabbleLabs, Jamie
Based in: United States
Source: Krisp ai
Krisp is an AI meeting assistant with built-in noise cancellation. It works in the background to record meetings locally, transcribe them, and generate summaries without adding any bot into the call.
They use Standard Contractual Clauses (SCCs) to legally move data from the EU to the USA.
Advertises GDPR compliance; all user data is stored on U.S. servers (no EU region).
Offers SAML 2.0 SSO for enterprise login. Works with Zoom, Microsoft Teams, Google Meet, Webex, and essentially any conferencing app.
Who is it for?
Used by professionals, distributed teams, and contact centres that require clear, transcribed online meetings.
Key Features
- EU/EEA data residency: Not supported (all customer data hosted in the U.S.).
- GDPR & certifications: GDPR-compliant; SOC 2 Type II audited and HIPAA/PCI DSS certified.
- SSO: Supports SAML 2.0 SSO for enterprise accounts
- Language support: Live transcription in English (on-device) and 15 other languages (cloud-based).
- Noise cancellation: Provides real-time AI noise & echo cancellation during meetings for clearer audio.
Pricing
- Free Trial: $0 per user/month
- Pro: $16 per user/month
- Business: $30 per user/month
Pros and Cons
Pros
- Provides accurate meeting transcriptions and speaker identification.
- Works across platforms like Zoom, Teams, and Google Meet without repeated permissions.
- Offers high-quality AI summaries that are concise and speaker-specific.
- Integrates smoothly with sales tools and supports daily workflows.
- Allows discreet call recording and supports action item extraction.
Cons
- Editing transcripts is difficult, with unresponsive or disappearing edit functions.
- Noise cancellation can be inconsistent, especially in louder environments.
- Desktop app performance on Mac can interfere with audio and feel bloated.
- Mobile and desktop apps are buggy, especially with new standalone versions.
- Struggles to identify speakers correctly in non-English languages like French or Spanish.
Source: Krisp
Fellow.app
Best for: Managers and teams needing structured meeting notes
Similar to: Otter.ai, Hypercontext, Jamie
Based in: Canada (Ottawa)
Source: Fellow
Fellow is an AI meeting assistant and note-taking platform. It records and transcribes meetings to produce shared notes and summaries.
It explicitly confirms GDPR compliance. Data is hosted on AWS in Canada (no EU data centre). Offers enterprise SSO (Google, Office 365, Okta) and SCIM user provisioning. Integrates with Zoom and Microsoft Teams.
Who is it for?
Typically used by managers and cross-functional teams to document meeting agendas and outcomes in a collaborative workspace.
Key Features
- EU/EEA data residency: No EU data centers (hosted on AWS Canada Central).
- GDPR & certifications: States GDPR compliance; SOC 2 Type II certified (HIPAA compliant).
- SSO/SCIM & audit: Supports SSO (Google/O365, Okta, OneLogin) and SCIM provisioning
- Multi-language transcription: Auto-detects and transcribes 92 languages in meetings.
- AI meeting notes: AI note taker to capture transcripts, action items, and decisions.
Pricing
Individuals
- Free: $0 per user/month
- Solo: $29 per user/month
Business
- Free: $0 per user/month
- Team: $11 per user/month
- Business: $23 per user/month
- Enterprise: Contact sales
Pros and Cons
Pros
- Accurately tracks action items and auto-assigns them to participants.
- Integrates with most meeting platforms and supports pre-filled agendas.
- Consolidates recurring meeting notes and templates for easy review.
- Offers intuitive UI for organizing meeting summaries and follow-ups.
- Supports collaborative notetaking and stream-based historical access.
Cons
- The app joins calls as a visible participant, which can feel intrusive.
- Only video recording is automated; audio-only setup is inconsistent.
- Transcript search and AI summaries can miss smaller meeting details.
- Bugs affect access to shared notes, especially across workspaces.
- Editing or renaming custom note sections is unintuitive or unclear.
Source: G2
Final Verdict on the best ai meeting minute tools for enterprise europe
After testing tons of AI meeting tools for European teams, I found Jamie to be my top pick if you need GDPR-first features with bot-free recording and support for multiple languages (plus your data stays in the EU, which is huge).
Demodesk can be your go-to if you need heavy sales features, and if you are working with sales teams - the CRM sync just works and compliance is solid.
Sembly AI gives you flexibility with EU data options and audit controls that I actually found useful. I recommend you focus on tools that combine strong privacy, accurate transcriptions, and smooth integrations - this combo will keep you compliant and productive.
Krisp and Fellow are GDPR-compliant but with limitations. Krisp stores data in the U.S., and Fellow uses Canadian servers, relying on Standard Contractual Clauses instead of EU-based storage. This is fine for less strict environments, but may not suit enterprises requiring full EU data residency.
Whatever tool you end up choosing, I am sure it's a great one.
Read more
- https://www.meetjamie.ai/blog/meeting-minutes-software
- https://www.meetjamie.ai/blog/ai-meeting-minutes
- https://meetjamie.ai/blog/how-to-write-meeting-minutes
- https://www.meetjamie.ai/blog/free-meeting-minutes-templates
FAQs on the best AI meeting minute tools for enterprise Europe
Which AI meeting tools are fully GDPR-compliant for European enterprises?
Jamie, Demodesk, and Sembly AI offer GDPR-compliant solutions with EU data residency options. Jamie stores and processes all data in Frankfurt, ensuring full EU compliance and deletion-by-default.
How do these tools prevent bots from joining meetings without consent?
Jamie uses a native, bot-free recorder, which means no auto-joining bots. This prevents unauthorised access or consent issues common with tools like Otter.ai or Read.ai.
Can these tools handle multilingual meetings accurately?
Yes. Jamie supports over 100 languages; Demodesk and Sembly AI handle 40+ languages with speaker identification, ideal for Europe’s multilingual work environments.
Do they integrate with enterprise systems like HubSpot, Notion, or Asana?
Yes. Jamie integrates with Notion, OneNote, HubSpot, and Asana. Demodesk and Sembly AI also sync with CRMs and project management tools.
Where is the meeting data stored?
Jamie and Demodesk store all data within the EU (Germany). Sembly AI provides EU-based storage options, while Krisp and Fellow host data outside the EU but comply with GDPR via SCCs.
Where is our meeting data stored, and in which countries are all processing, transcription, and model inference done?
All your meeting data is stored in Germany (Frankfurt). All processing happens in Germany - your audio is transcribed there on secure servers.
The only thing that happens outside Germany is the final step: generating your meeting notes using AI APIs (Anthropic/OpenAI), but these providers don't store your data.
Does Jamie host and process data within the EU, or is any part of the pipeline outside its jurisdiction?
Your meeting data is hosted and processed within the EU (Germany/Frankfurt). However, part of the pipeline does go outside EU jurisdiction - specifically, the final step where AI generates your meeting notes using external APIs. These external services don't store your data or use it for training.
What encryption measures are in place (in transit / at rest) for audio recordings, transcripts, and summary data?
Jamie uses Advanced Encryption Standard (AES) algorithms for encryption both in transit and at rest. All your data is encrypted using AES, and the team follows security best practices with regular external audits.
Do you support speaker diarization (i.e. distinguishing who said what), especially in meetings with many participants?
Yes, Jamie supports speaker diarization. Jamie uses speaker identification to distinguish who said what in meetings. After your meeting, you listen to audio clips and identify speakers by name. Jamie remembers these identifications and automatically recognises speakers in future meetings. Speaker names appear in both your summary and transcript.
How does Jamie the AI note taker ensure data security and GDPR compliance for enterprise Google Meet calls in Europe?
Jamie ensures data security and GDPR compliance by storing all your meeting data on encrypted servers in Frankfurt, Germany, using AES encryption for data in transit and at rest. As a Germany-based company, Jamie is GDPR compliant and undergoes regular external security audits. Your audio files are permanently deleted after transcription, and while AI APIs are used to generate meeting notes, these providers don't store your data or use it for training.
Can Jamie, the AI meeting assistant, generate accurate meeting summaries and detailed meeting notes for multilingual meeting participants across global teams?
Yes, Jamie can generate accurate meeting summaries and detailed notes for multilingual participants. Jamie supports over 100 languages for transcription and note generation.
Does Jamie transcribe meetings and summarise customer calls while supporting speech recognition for different speakers and multiple languages?
Yes, Jamie transcribes meetings and summarises calls with full support for speaker recognition and multiple languages. Jamie supports speaker diarization (distinguishing who said what) and works with over 100 languages. After meetings, you identify speakers by listening to audio clips, and Jamie remembers them for future meetings. Speaker names appear in both summaries and transcripts.
How does your AI note taking solution integrate with project management platforms and collaboration tools commonly used in European enterprises?
Jamie integrates with Notion, Asana, OneNote, and Google Docs for storing meeting notes.
Can Jamie provide actionable insights, key points, and follow up emails to help European sales teams close more deals and address customer needs?
Yes, Jamie provides actionable insights and key points from meetings. Jamie's Ask AI feature can help sales teams by preparing scoping emails for customers, drafting follow-up emails, getting coaching on sales skills, and reworking existing content based on meeting notes. The tool automatically extracts action items and tasks from meetings to help teams address customer needs and close deals.
How does your tool help European teams stay organised, track tasks, and reduce manual note taking with AI-generated summaries from internal meetings?
Jamie helps European teams stay organised by automatically generating AI summaries from meetings, eliminating manual note-taking. As a Germany-based company, Jamie complies with GDPR and stores data encrypted in Frankfurt.
The tool captures meeting audio, creates transcripts, and generates summaries with action items, all without meeting bots. Teams can track tasks automatically, organise notes with tags, and integrate with Notion, OneNote, or Google Docs. The Ask AI feature lets you search across meetings and extract insights quickly.
What language support and model training practices are in place to overcome language barriers and accurately capture key decisions in European enterprise environments?
Jamie supports over 100 languages, including all major European languages (German, French, Spanish, Italian, Dutch, Polish, Portuguese, etc.), making it ideal for multilingual European enterprise environments.
All data is GDPR-compliant, encrypted with AES, and stored in Frankfurt, Germany. Audio files are permanently deleted after transcription, ensuring key decisions are captured accurately while maintaining strict data privacy standards.
Sanduni Yureka is a Growth Content Editor at Jamie, known for driving a 10x increase in website traffic for clients across Singapore, the U.S., and Germany. With an LLB Honors degree and a background in law, Sanduni transitioned from aspiring lawyer to digital marketing expert during the 2019 lockdown. She now specializes in crafting high-impact SEO strategies for AI-powered SaaS companies, particularly those using large language models (LLMs). When she’s not binge-watching true crime shows, Sanduni is obsessed with studying everything SEO.