06.10.2025
12 min
5 Best European Note Takers for Teams [2025]
By Rodoshi
Growth Content Editor
.png%3F2025-10-08T06%253A32%253A42.909Z&w=3840&q=100)
Note takers capture a lot of sensitive data during MS Teams calls, so you'd want a secure app that's built for privacy and security.
But the reality is grim:
- Most note takers are designed for the U.S. market
- They don't follow strict European standards such as GDPR and data center locations
- They offer limited language support that aren't sufficient for European teams
So I found out 10+ note taking apps that comply with European businesses and tested them over the last month.
Based on my research and hands-on experience, I've ranked the 5 best European note takers for Teams in 2025 below. Let's go!
Key Factors to Look For in European Note Takers for Teams
a. EU-based data centers
European customers can't risk their call recordings and transcripts going off to unregulated servers. Choose a note taker with data centers in the EU, ideally in countries with strict privacy laws like Germany or France.
This way, you make sure that sensitive meeting data stays within regulated jurisdictions and you pass vendor due diligence checks smoothly.
b. GDPR-first compliance
A true Europe-ready tool should go beyond just mentioning GDPR in the fine print. Look for apps that provide clear data processing agreements, allow you to choose EU-only storage, and make it easy to handle right-to-erasure or data portability requests.
These protect your business from compliance risks down the line.
c. Multilingual transcription accuracy
European teams rarely operate in just one language. Prioritize tools with strong transcription accuracy across European languages. Accent support is an added bonus.
The EU-language support ensures inclusive collaboration and fewer errors when local teams review transcripts.
d. Integration with Microsoft Teams and productivity tools
A note taker should plug seamlessly into Teams with single sign-on (SSO) and native meeting joining features. But in the EU context, bonus points if it also integrates with regional productivity suites. It reduces workflow friction and respects existing IT preferences.
e. Transparent security practices
Read beyond the marketing claims. Vendors should openly publish whether they enforce AES-256 encryption, third-party security certifications such as ISO 27001 and SOC 2 Type II, along with incident response policies.
The more transparent your vendor is, the easier it is to justify adoption during internal IT and compliance reviews.
Before we move on to the list of tools, here's what one of our users had to say about Jamie:
What Are the 5 Best European Note Takers for Teams?
Check out this quick comparison table of our top 5 picks:
1. Jamie
Best for: Secure, bot-free, GDPR-secure note-taking
Check out how to use Jamie from the interactive demo below 👇
Jamie is a Europe-based note-taking assistant that captures your Microsoft Teams audio directly from your system.
It’s designed to quietly do all the heavy lifting: record, transcribe, summarize, and extract insights while you stay fully engaged in the conversation.
Jamie is trusted by thousands of European customers who want seamless, secure meeting notes.
Capture audio invisibly
Jamie doesn’t join as a guest; it records what your computer already hears. Whether you're in a Teams call or an in-person meeting, it silently captures system audio without distractions.
Just start Jamie, begin your meeting, and it does the rest without showing up on the participants list.
Extract action items automatically
After each meeting, Jamie surfaces decisions, action items, and key takeaways without making you dig through transcripts.
The output comes with timestamps and assignees, so you can follow up quickly or hand off next steps without missing context.
Edit transcripts, search instantly
Along with summaries, Jamie delivers full transcripts. You can correct names, industry terms, or acronyms, and then search across the entire text by keyword, phrase, or timestamp.
You don't need to scrub lengthy audio; everything is indexed and immediately retrievable for use.
European language support
Jamie supports many European languages and auto-detects the spoken language, including Finnish, Swedish, German, Dutch, French, Polish, Spanish and Italian, to mention a few.
The summaries and transcripts appear in the original language, with optional translation to English.
Worried about accents across the European regions? Jamie is designed to pick up subtle changes so global teams can run projects smoothly.
Integrates with your tools and workflows
Jamie links up with Google Calendar and Outlook to detect your meetings automatically.
Post-meeting, it can export summaries and transcripts to HubSpot, Notion, OneNote, Google Docs, or generate shareable links you can drop into Slack or Teams.
Privacy, security, and data handling
One of the highlights of Jamie is that it routes audio through encrypted connections to servers in Frankfurt. It processes content and then purges the temporary audio.
The resulting text records remain under your control until you delete them.
Jamie is GDPR-compliant, uses AES-level encryption, and prohibits its model provide such as OpenAI and Anthropic from retaining or training on your data.
Search all past meetings: Ask AI
Use Jamie’s chat-style search to query across all your recorded meetings.
Ask things like “what pricing commitments came up last month?” or “show me all design decisions from Q3,” and Jamie responds in real time with citations that point you back to the original transcript moments.
Jamie's pricing
FREE Plan (€0/month)
- 10 meeting credits per month
- 30-minute meeting duration limit
- AI-generated meeting notes
- Automatic action item extraction
- Complete meeting transcripts
- Speaker identification
- Calendar integration (Google & Outlook)
- Tag system
- Task management
- Advanced text editing
- Copy-paste integration
- Team workspace sharing
- No meeting bots required
- 100+ languages support
PLUS Plan (€25/month)
- 20 meeting credits per month
- 2-hour meeting duration limit
- Includes everything in FREE plan
PRO Plan (€47/month)
- Unlimited meeting credits
- 3-hour meeting duration limit
- Includes everything in PLUS plan
Team & Enterprise Plans
- Custom pricing
- Custom solutions
- Contact required for details
Pros
✅ Invisible, bot-free recording that works with any meeting platform, including Microsoft Teams
✅ Automatic extraction of tasks, decisions, and timestamps for actionable follow-ups
✅ European language support with automatic detection for distributed and global teams
✅ Ask AI makes it easy to query past meetings and compile digests across calls
✅ Free tier covers all core features, making it accessible to small teams and individuals
Cons
❌ No live captions during the meeting. Summaries and transcripts are delivered after the call
❌ Raw audio/video isn’t stored for privacy, limiting replay for those who need recordings
Keep your meetings private.
Jamie transcribes your computer's audio directly, with no meeting bots joining your call. Available for MacOS and Windows.
2. Leexi
Best for: Real-time AI summaries with VOIP integrations
Source: Leexi
Leexi positions itself as more than a note taker; it’s a meeting intelligence layer for sales and consulting teams.
Data is hosted in France with GDPR and ISO 27001 certifications, and it delivers real-time Teams transcription and instant AI summaries.
Leexi’s focus on speed and usability makes it a strong fit for organizations that want fast and actionable meeting notes that don't leave the EU.
Leexi’s key features
- Real-time transcription and AI summaries with task extraction, speaker labeling, and 150+ language support
- Advanced prompt library and custom summary structure helps you customize use cases
- France-based cloud storage with end-to-end encryption, granular access controls, and on-demand deletion
- Instant sharing, external summary links, in-person meeting recording, and custom AI prompt library
Leexi’s pricing
- Starter: $12/month
- AI-Meeting: $23/month
- Business: $39/month
- Enterprise: custom quote
Pros
✅ High-quality AI summaries save hours each month
✅ Strong CRM, VOIP and automation support, along with fast onboarding
✅ Clear compliance posture with GDPR/ISO certifications and French data residency
Cons
❌ Manual edits needed for technical or heavily accented speech
❌ Premium integrations only available on AI-Meeting and above
❌ Team onboarding can be complex for large setups, and offline use is limited
3. tl;dv
Best for: AI-powered multilingual transcription and GDPR-secure note taking
Source: tl;dv
tl;dv is a German AI meeting assistant designed for privacy-conscious organizations.
Fully hosted in the EU with GDPR and SOC2 compliance, it focuses on turning Microsoft Teams meetings into actionable knowledge.
What makes tl;dv stand out is its balance of enterprise-grade security and ease of use.
tl;dv’s key features
- Live meeting recording and transcription with searchable, timestamped transcripts in 30+ languages
- AI-generated summaries and minutes that can be edited and shared across workflows
- Collaborative timestamps let participants tag key moments, assign tasks, and revisit highlights
- Secure EU hosting with end-to-end encryption, strict compliance, and no data used for AI training
tl;dv’s pricing
- Free: $0/month
- Pro: $18/user/month
- Business: $59/user/month
- Enterprise: Custom pricing
Pros
✅ Saves time with instant searchable records and shareable summaries
✅ Strong compliance posture with GDPR/SOC2 and EU data residency
✅ Free plan offers solid value for individuals or small teams
✅ Easy onboarding and intuitive interface encourage fast adoption
Cons
❌ Bot occasionally fails to join meetings
❌ Free plan limited for team use; advanced features require upgrades
❌ No native mobile app yet
Also read: tl;dv vs Jamie: Which One Is Best for Note Taking?
4. MeetGeek
Best for: AI-powered compliance-friendly knowledge management
Source: MeetGeek
MeetGeek is another European AI meeting assistant designed to help Microsoft Teams users capture and share meeting knowledge securely.
Built with GDPR and SOC 2 compliance plus EU data residency, it enables organizations to turn recurring conversations into structured, searchable insights.
Have your own meeting style? You can customize or build templates that work the way you do.
MeetGeek’s key features
- Automated recording and transcription in 50+ languages with jargon learning and named-entity recognition
- AI summaries with action item detection and workflow-specific tagging
- Conversation analytics with 100+ KPIs including talk-time, sentiment, and engagement insights
- Integrations with Notion, Slack, HubSpot, Google Drive, and more, plus a searchable knowledge hub for transcripts and uploads
MeetGeek’s pricing
- Basic: free
- Pro: $15/month
- Business: $29/month
- Enterprise: $59/month
Pros
✅ Seamless calendar-based auto-join simplifies meeting capture
✅ Reliable transcription and powerful search that will save you hours each week
✅ Analytics and summaries available even in lower tiers
Cons
❌ Might be slow to join ad-hoc meetings, limiting spontaneity
❌ AI summaries occasionally mislabel or oversimplify action items
❌ Bot reliability issues crop up when unrequested joins in guest settings
Also: 10 Best MeetGeek Alternatives & Competitors
5. Noota
Best for: GDPR-compliant transcription for recruitment and sales teams
Source: Noota
Noota is built for European teams looking for a meeting automation hub.
Apart from organizing Microsoft Teams notes, it scores candidates for recruiters, generates follow-ups for sales reps, and structures insights directly into your workflow.
Noota’s dual capture modes (bot or browser extension) make it flexible for both enterprise IT setups and individual users, while its GDPR-first design ensures sensitive data never leaves Europe.
Noota’s key features
- AI transcription and summaries in 80+ languages with customizable templates for structured reporting
- GDPR, SOC 2, and ISO 27001 compliance, along with EU-only hosting, encryption, flexible retention, and zero model training use
- Integrations with Salesforce, HubSpot, Bullhorn, Notion, Workable, Slack, and major productivity suites
- Candidate scoring, decision extraction, follow-up generation, and real-time highlights for recruitment and sales
Noota’s pricing
- Free: $0/month
- Pro: $19/month
- Business: $39/month
- Enterprise: custom quote
Pros
✅ Quick onboarding with seamless Microsoft Teams integration
✅ Strong compliance posture trusted by EU enterprises
✅ Accurate multilingual transcription and fast real-time summaries
✅ Bot and bot-free recording options
Cons
❌ Might struggle with noisy audio or heavy accents compared to competitors
❌ Interface navigation and editing can feel unintuitive
❌ Stability issues in the Android app
Final verdict: Choosing the Most Secure European Note Taker for Microsoft Teams
Here's a quick recap of the tools I've covered and where they stand out:
- Jamie: Bot-free meeting capture with multilingual AI notes for Teams
- Leexi: Real-time AI summaries with deep VOIP integrations
- tl;dv: Customizable multilingual summaries and CRM automation
- MeetGeek: Knowledge hub with analytics and 100+ KPIs, useful for coaching and performance tracking
- Noota: Strict EU-compliant platform with workflow automation, strong integrations for recruitment and sales teams
Each tool has unique strengths, but if your priority is staying compliant, avoiding visible bots, and making meeting knowledge instantly actionable across languages and teams, Jamie leads the pack.
Unlike tl;dv or Leexi, you don’t need to grant guest permissions. Unlike MeetGeek, you’re not left with lingering concerns over bot reliability. And unlike Noota, you’re not tied to noisy cloud workflows or retention policies you don’t control.
👉 For professionals and small teams, Jamie’s free tier delivers more core functionality than most competitors.
👉 For enterprises, the combination of bot-free recording, multilingual reach, and GDPR-first architecture makes Jamie the most future-proof choice for Microsoft Teams in 2025.
Download Jamie for free on desktop or get the iOS app!
Or if you’d like to see the tool in action before making a move, book a free demo.
Get accurate and secure notes in a language of your choice.
Jamie supports 100+ languages and dialects to meet the requirements of multilingual European teams.
Read More
- Top 10 Bot-Free Notetakers for Microsoft Teams [2025]
- Best 10 Transcription Software for Chromebook [2025]
- 10 Best AI Meeting Assistants for Sales [2025]
- Best 5 AI Transcription Tools in Europe [2025]
- 10 Best Bot-Free AI Meeting Assistants (2025)
- Best AI-Powered & Automated Transcription Tools in 2025
FAQs on Best European Note Takers for Teams
1. What makes European note takers for Teams different from global AI note taking tools?
European note takers for Teams are built with stricter data protection measures and GDPR compliance in mind. As compared to most global AI tools, they prioritize more on data security, host information on EU-based servers, and often support multiple languages, which make them ideal for European and global teams that handle sensitive data in regulated environments.
2. How accurate are AI note takers at capturing key points from virtual meetings?
Modern AI note taking tools use speech recognition and natural language processing to produce accurate notes and concise summaries of your calls. Whether you’re discussing strategy or sensitive conversations, these tools automatically highlight key insights and important moments, helping teams stay aligned without relying on manual note taking.
3. Can AI note takers integrate with Microsoft Teams and other business tools?
Yes. Leading AI note taking platforms integrate seamlessly with Microsoft Teams, Google Meet, and Zoom meetings, syncing meeting notes directly into project management platforms like Notion or Slack. The integrations make it easier to share AI generated notes, set follow ups, and collaborate across existing tools with just a few clicks.
4. How do AI meeting notetakers protect sensitive information during recording and transcription?
Top European AI meeting solutions like Jamie use enterprise-grade security, encryption, and local EU servers to protect sensitive data. They also offer transparency about model training (often prohibiting it entirely), ensuring meeting content and meeting transcripts never leave compliant environments
5. What if my team meetings include participants who speak different languages or have background noise?
AI meeting notes apps like Jamie and Leexi can handle multiple languages, accents, and even background noise. They ensure every speaker’s input is captured accurately, generating smart summaries and actionable insights.
6. How can an AI notetaker help with follow ups and team collaboration?
After each call, the AI assistant creates automatic meeting summaries, searchable notes, and clear follow ups. Whether you’re sending call notes, preparing follow up emails, or recapping video meetings, an AI powered notetaker turns raw meeting content into actionable insights and helps with team collaboration.
Rodoshi Das is a Growth Content Editor at Jamie. With a marketer’s mindset and a researcher’s curiosity, she crafts product-led B2B SaaS content that drives results. When she’s not brainstorming strategies, you’ll find her lost in her books, rewatching The Office for the hundredth time, or planning her itinerary for a trip to the mountains.