19.10.2025
15 min
Best AI Meeting Minutes Tools & Software in Europe [2025]
By Sanduni
Growth Content Editor
![Best AI Meeting Minutes Tools & Software in Europe [2025]](/_next/image?url=https%3A%2F%2Fwww.meetjamie.ai%2Fapi%2Fmedia%2Ffile%2FBest%2520AI%2520Meeting%2520Minutes%2520Tools%2520%2526%2520Software%2520in%2520Europe%2520%255B2025%255D.png%3F2025-10-21T16%253A15%253A31.126Z&w=3840&q=100)
The Best AI Meeting Minutes Tools to Watch in Europe (GDPR Compliant) are finally getting the attention they deserve. I've been keeping an eye on how European teams are desperately searching for AI note-takers that play by EU rules - which basically means your data stays in the EU, isn't used to train some random language model and all that.
The problem is, people get really muddled up when they can't figure out where their data's actually stored - or whether it actually gets deleted when you ask for it to be. And to be straight up honest, who actually knows what they're signing up for, given all the confusing and dodgy marketing nonsense out there?
Information can be a bit of a fog, and to be frank, it's not easy to track down tools that give you a straight answer on data residency, all laid out in plain English and with decent customer support that actually responds in a timely manner.
I've been checking out EU-based tools that live by the rules, are GDPR compliant and actually free of any bots. Below are 5 EU-based tools that tick all the right boxes: GDPR compliant, accurate notes and all the meeting assistance you need.
Enjoy!!
Why are people searching for the Best AI Meeting Minutes Tools & Software in Europe?
People Ask to Delete Their Data, But No One Listens, People Also Don’t Know What They’re Agreeing To.
Source: Reddit
"I have since written to Read.ai requesting to delete the recording of the meeting, in light of the right provided under the GDPR to request one's personal data be deleted." - Reddit
They also mentioned that after a few emails, Read.ai has not responded clearly and has not explained how to delete the data.
If you work in a European company, whether it's IT, legal, sales or customer success, you can't afford to just wing it with data privacy. When a note-taking company fails to respond and explain how to get rid of recordings or deal with unfair recordings, you're left stuck chasing through endless support threads.
Bad Translations Make Everything Harder
Source: Reddit
otter.ai’s transcriptions are absolute garbage… timestamps and actual dialogue transcriptions [are] wildly inaccurate. I always have to… spend a frustrating amount of time changing speakers and manually transcribing chunks of dialogue.” (Reddit r/Journalism, 2025)
Teams in Europe jump between English, German, French, Spanish, and sometimes local accents in the one call, so when a tool mangles timestamps, mislabels speakers or butchers names, you can't trust a thing you're reading.
In the end, you end up listening back, fixing tags and rewriting whole sections, just what you were hoping the tool would save you from.
Over time, this all starts to snowball!
Action items find their way to the wrong person, quotes can't be verified, and interviews or customer calls become unusable as evidence. Productivity dips, QA reviews take longer, and people quietly stop using the tool because it just makes more work than it takes away.
AI Bots Are Crashing Meetings and Annoying Clients
Source: Reddit
“Our clients accidentally got Otter.ai and complained… that they now also have otter bots joining their meetings… this led to a bunch of issues, and a whole IT security meltdown.” (Reddit r/Zoom, Oct 2025)
Auto-inviting bots which latch onto your calendars or sneak into external calls can be pretty invasive, especially if you're working in client-facing roles like account management, consulting or training. Before you can even get started on the actual agenda, hosts have to spend the first few minutes kicking bots out, explaining what's going on and fiddling with settings.
That friction just isn't good for relationships. Clients get upset, IT locks down domains, and teams lose access in the middle of a quarter. Notes end up scattered all over ad-hoc tools, follow-ups fall by the wayside, and leadership starts wondering whether AI notetakers are worth all the security headaches they're causing.
What Are the Best AI Meeting Minutes Tools and Software in Europe?
Here are the best AI meeting minutes tools and software in Europe.
- Jamie: Best for GDPR-first, bot-free notes with EU data residency
- tl;dv: Best for remote revenue teams who need quick, AI summaries
- Amberscript: Best for governments and enterprises needing human-verified accuracy
- MeetGeek: Best for cross-functional teams with broad integrations
- Noota: Best for recruiters and multilingual follow-up workflows
Jamie for EU Teams: GDPR-first meeting notes without bots
Best For: EU-based teams who want compliant, bot-free capture that turns every call into reliable notes, tasks, and transcripts, then pushes them to their favourite CRM
💜 Try out Jamie in our hands-on demo and see how easy (and fun!) note-taking can be!
Jamie is an Europe-based and GDPR compliant AI meeting minutes tool & software designed to capture key insights from meetings and conversations, online or offline, all without bots.
Here are all the key features of Jamie at a glance
- AI meeting notes generation, plus instant transcripts with speaker identification.
- Automatic action-item extraction so you can edit & update task lists very easily
- Since Jamie is a native application, you can use Jamie to capture any type of meeting without bots.
- It'll work on any platform (Zoom, Google Meet, Teams, and even offline or in-person).
- Jamie can identify over 100+ languages, so you can say bye to language barriers. Talk freely!
- You can ask Jamie questions via its Ask AI feature, search for answers and even get things translated.
- And it's got tagging & organisation, workspace collaboration, and loads of fancy editing tools.
- Plus, you can just copy & paste into your productivity apps in the exact same format.
- Jamie's got a load of integrations: like HubSpot, Asana, (so you can share notes & transcripts as entity notes), Notion & OneNote sync.
- When it comes to privacy & security, Jamie's got you covered, GDPR first, EU storage, AES encryption, audio auto-deletion - and Jamie won't use your data to train their own AI models.
In this article I am going to focus on the 3 features that our users are most desperate for, the ones that really stuck out in my search analysis (like "we need EU data residency" and "show us speaker-tagged action items").
Keep your data GDPR compliant easily because it just stays in the EU, and gets deleted right after transcription, and is never used to train any AI models
Jamie's built with the GDPR and privacy in mind. So all the audio and transcripts get processed and stored in Frankfurt, Germany. Data gets encrypted in transit and at rest - and then gets wiped after it's transcribed.
Capture every conversation, offline or in person, without the awkwardness of a bot
Jamie runs right on your computer or iOS, without the need for bots to join your meetings. Jamie gets access to the system audio (microphone and speaker). This means it works with Zoom, Google Meet, Teams (or any meeting platform you could think of).
Even when you're not online, aka, without internet.
Jamie captures notes for you, anytime, anywhere, with or without internet.
Jamie can even detect when you're in a meeting; that's because it can detect when your microphone gets activated.
It sends a gentle notification asking if you are in fact in a meeting, and you can just "start Jamie". You won't ever forget to take notes with Jamie on your computer!
Turn all those decisions from your calls into clear action items, and update them straight into your systems
Jamie generates action items & decisions into a tidy list. You can also tweak & assign them yourself.
This is the kind of thing people are asking for:
- "Show me speaker-tagged action items I can assign to Jira/Asana"
- and "push notes to CRM/CS automatically".
Oh, wait, surprise, surprise, look what's next in line
Send meeting notes and transcripts straight to tools like HubSpot, Asana, Notion, OneNote, or Google Docs
Jamie's got all the integrations you need - so you can send your meeting notes and transcripts straight to wherever you need them.
- HubSpot and Asana: Send the Jamie summary and a transcript to a contact, deal or company as a note.
- Notion: You only have to connect once. When you're done with the summary, Jamie will create a 'Jamie notes' database. You can choose to auto-sync as soon as its finished or sync manually from the share card.
- OneNote: The summary and transcript get sent through, and a "My Jamie Notes" notebook gets set up along with a Meeting Notes section (with one page per meeting). Auto and manual sync options are available.
- Copy and paste compatibility: This keeps formatting and task states intact when copying and pasting between Notion, Linear, Todoist, Bear, Typora, Ulysses and loads of other apps.
Ask Jamie and get answers, summaries and insights from your meetings right now
Jamie's Ask AI feature will give you answers, summaries and insights from your meetings instantly, all you have to do is ask.
You can ask it to pull out focused summaries, find a speaker's contributions, draft follow-ups, or even translate the whole thing into your preferred language.
Jamie Pricing
FREE Plan (€0/month)
- 10 meeting credits per month
- 30-minute meeting duration limit
- AI-generated meeting notes
- Automatic action item extraction
- Complete meeting transcripts
- Speaker identification
- Calendar integration (Google & Outlook)
- Tag system
- Task management
- Advanced text editing
- Copy-paste integration
- Team workspace sharing
- No meeting bots required
- 100+ languages support
PLUS Plan (€25/month)
- 20 meeting credits per month
- 2-hour meeting duration limit
- Includes everything in the FREE plan
PRO Plan (€47/month)
- Unlimited meeting credits
- 3-hour meeting duration limit
- Includes everything in the PLUS plan
Team & Enterprise Plans
- Custom pricing
- Custom solutions
- Contact required for details
Pros and Cons of Jamie
Pros
- No meeting bots, captures audio locally on your device.
- Works with any platform, online or offline.
- Fast, accurate summaries and transcripts.
- Auto-detects tasks and decisions.
- AI chat lets you search notes instantly.
- CRM integrations
- 100+ languages are supported.
Cons
- Manual speaker tagging is required at first.
- No real-time transcription notes during meetings.
- No sales coaching and sentiment analysis.
tl;dv
Best for: Sales and customer success teams, and any remote teams needing a free AI meeting recorder
Similar to: Jamie, Fireflies.ai, Gong
Based in: Germany
Source: tl;dv
tl;dv is an AI-powered meeting notetaker that records and transcribes video calls. It automatically captures meetings on platforms like Zoom, Google Meet, and Microsoft Teams.
It offers AI-generated summaries of key points and action items after each call. Supports transcription in 30+ languages with speaker identification, and is fully GDPR-compliant for data privacy.
Below, we break down who it’s for and what features it offers in detail.
Who is it for?
This tool is designed for professionals who need to capture and revisit discussions without manual note-taking.
Key Features
- Meeting Recording: Records and transcribes meetings on Zoom, Google Meet, and Microsoft Teams.
- AI Summaries: Automatically generates concise meeting notes highlighting key points and action items.
- Multilingual Transcription: Provides transcripts in over 30 languages and dialects, with speaker labels for each participant.
- GDPR Compliance: Ensures data safety with end-to-end encryption and services that comply with EU privacy laws
- App Integrations: Connects with 5,000+ other apps (via CRM, Zapier, etc.) to sync transcripts and meeting notes into your workflow.
Pricing
- Free Forever: $0 per user/month
- Pro: $29 per user/month
- Business: $65 per user/month
- Enterprise: Contact sales
Pros and Cons
Pros
- It records, transcribes, and summarises meetings automatically to help you share insights without missing key points.
- You can transcribe audio into text across various meeting platforms like summarize meetings in Google Meet and Teams.
- The browser integration makes it quick and simple to launch directly from your calls.
- It helps you focus during meetings by eliminating the need to take manual notes.
- Highlighting and summarising key video points speeds up your review and follow-up process.
Cons
- Transcriptions can struggle with accents, background noise, or when multiple languages are spoken.
- The interface feels unintuitive and could be improved for easier navigation.
- Some integrations aren't fully seamless, leading to occasional friction.
- Summaries can miss the intended meaning and may need manual corrections.
- Speaker separation by name is lacking, making it harder to track who said what.
Source: G2
Also read: tl;dv vs Jamie: Which One Is Best for Note Taking?
Amberscript
Best for: Enterprises, governments, and media organisations needing secure, high-accuracy transcription
Similar to: Happy Scribe, Rev.com
Based in: Netherlands
Source: Amberscript
Amberscript is a European speech-to-text platform for transcribing audio and video content. It converts meetings, calls, and recordings into text, offering both AI-generated transcripts and human-verified transcription services.
Distinctly, it includes an AI meeting assistant (“Amber Notes”) that provides real-time transcription with live translation in 50+ languages. The service emphasises enterprise-grade security and privacy (data stays within Europe) and is used by many public institutions for compliance.
Who is it for?
Amberscript is built for professionals and organisations that require accurate and compliant transcripts.
Key Features
- Automatic Transcription: AI-powered speech recognition converts meeting audio into text with high accuracy.
- Human Transcription Service: Option for human-edited transcripts to achieve near 100% accuracy for critical meetings.
- Live Translation: Real-time transcription and translation available in over 50 languages for multilingual meetings.
- Enterprise Security: Data is handled with enterprise-grade security and stored in Europe, meeting GDPR and privacy standards.
- Subtitles & Export: Generates time-stamped subtitles and allows exporting transcripts in various formats for sharing or archiving.
Pricing
- One-time credit: €15 per hour (price not monthly)
- Monthly subscription: €50 per month
- Yearly subscription: €480 per year (no monthly option; billed annually)
- Human made Transcription: Contact sales
- Human made Subtitles: Contact sales
- Human made Translated subtitles: Contact sales
- Enterprise Solutions: Contact sales
Pros and Cons
Pros
- Transcripts are accurate and generated quickly within the promised time frame.
- You can manually correct transcripts while reviewing audio using the interactive editor.
- The tool supports importing transcripts directly into platforms like MAXQDA.
- It offers strong performance in English transcription using machine learning.
- Subtitling transcripts are described as incredibly accurate and useful.
Cons
- Computer-generated transcripts struggle with proper names, technical terms, and some non-English languages.
- Summarization features are limited and could be expanded with bullet points or key insights.
- The online editor transfers a lot of data, which can slow performance on weak internet connections.
- You must upload individual files manually for multilingual audio.
- Beta features aren't available for institutions needing data storage within the EEA.
Source: G2
MeetGeek
Best for: Cross-functional teams (sales, HR, etc.) seeking to capture and analyse all their meetings
Similar to: Fireflies.ai, Avoma
Based in: Romania
Source: MeetGeek
MeetGeek is an AI note taker and meeting assistant that automatically joins your meetings to record, transcribe, and summarize them. It works with all major platforms – Google Meet, Zoom, Microsoft Teams, Webex, even calls on Discord or WhatsApp – and supports over 50 languages for transcription.
Unique features include a browser-based recorder (no need to invite a bot) and automatic syncing of meeting notes to your other apps and calendars. The platform also offers EU-based data hosting and compliance (GDPR, SOC 2) for companies concerned about privacy.
Who is it for?
MeetGeek is intended for business teams that want a hands-off way to document meetings and extract insights.
Key Features
- Multi-Platform Recorder: Automatically records meetings on Zoom, Google Meet, Microsoft Teams, Webex, and more (no dial-in bot required).
- AI Summaries & Highlights: Generates meeting summaries, highlights key moments, and even extracts tasks or action items from the discussions.
- 50+ Languages: Transcribes conversations in over 50 languages, allowing you to capture meetings in multilingual environments.
- Integrations: Syncs transcripts and notes with 7,000+ other apps and tools (calendars, CRM, project management) to fit into your workflow.
- Data Compliance: Offers EU and US data hosting options, with 256-bit encryption and compliance with GDPR and SOC 2 for security.
Pricing
- Basic: $0 per user/month
- Pro: $19 per user/month
- Business: $39 per user/month
- Enterprise: $59 per user/month
Pros and Cons
Pros
- It provides clear summaries and transcripts, helping you stay focused during meetings.
- You can access meeting notes without needing to install software on your computer.
- The platform breaks down talk time, speaker ratio, and engagement for meeting analysis.
- A Chrome extension allows easy manual invitation to meetings, and setup is simple.
- Works well with English and supports accurate transcripts in languages like Bahasa.
Cons
- It struggles with language detection, especially in mixed-language or Arabic meetings.
- Transcription accuracy drops during crosstalk or when audio quality is weak.
- Processing time for recordings and notes can take up to 30 minutes.
- You need to manually set the language each time instead of automatic detection.
- The output format leans toward general notes rather than structured meeting minutes.
Source: G2
Also read: 10 Best MeetGeek Alternatives & Competitors
Noota
Best for: European businesses, recruiters, and sales teams needing multilingual meeting analysis and follow-ups
Similar to: Sembly AI, Otter.ai
Based in: France
Source: Noota
Noota is an AI meeting assistant that turns your conversations into searchable transcripts and actionable notes. It can record meetings from any platform by connecting your calendar or using a Chrome extension, and even handle in-person discussions via its mobile app.
After each meeting, Noota generates structured summaries and action items, and can automatically draft follow-up emails or extract key video clips for you.
Who is it for?
Noota is aimed at professionals who want to focus on conversation rather than note-taking.
Key Features
- High-Accuracy Transcription: AI speech-to-text engine with under 1% error rate for highly accurate meeting.
- 60+ Language Support: Transcribes meetings in more than 60 languages, accommodating diverse multilingual.
- Universal Recorder: Integrates with Google & Outlook calendars and offers a Chrome extension to capture any online or in-person meeting.
- AI Notes & Action Items: Automatically generates structured meeting summaries, notes, and to-do lists from your.
- Automated Follow-Ups: Additional AI tools to create instant follow-up email drafts and highlight clips from your calls for easy.
Pricing
- Free: $0 per user/month
- Pro: $29 per user/month
- Business: $49 per user/month
- Enterprise: Contact sales
Pros and Cons
Pros
- Transcribes meetings in real time with high accuracy across 80+ languages.
- Allows tailored summaries, to-do lists, and quotes using templates or custom formats.
- Integrates with tools like Google and Outlook calendars for automatic meeting capture.
- You can transcribe YouTube videos without downloading them.
- Supports speaker accents and speaker count settings to improve transcription accuracy.
Cons
- Processing can take a few to 15 minutes, which is slower than some other tools.
- Transcriptions may be less accurate when sound quality is average or poor.
- The mobile web interface lacks fluidity and could be improved.
- Timestamp visibility is limited inside folders, requiring extra steps during editing.
- There's currently no API, so all actions must be done manually or via RPA.
Source: G2
Also read: Best 10 AI Note Takers in Europe
Final Verdict on What's The Best AI Meeting Minutes Tools and Software in Europe?
If you're a team in Europe, I'd start with Jamie - we are GDPR compliant, no bots in sight, keep data right in the EU, support over 100+ languages, and turn calls into notes and tasks accurately online or offline without any friction.
If you need to make sure your transcripts are written by humans to get that 100% accuracy, then Amberscript is the way to go.
If your revenue team/sales-oriented team needs sales analytics, and only works with online meetings, then tl;dv is probably the better choice.
You're looking for a hands-off recorder that can sync into loads of different applications, then MeetGeek is worth a closer look.
Got multilingual follow-ups and automated recaps on your wish list? Noota might be worth a look at.
How to pick one (quickly)
- Get compliance right: Look for a company that's based in the EU.
- Get accuracy right: Transcribe in loads of languages and make sure those speaker tags are reliable.
- Minimise hassle: You don't want to have to fight with your IT department or clients to get their data sorted.
- Get your workflow right: Make sure it can hand over action items and sync with your CRM where it actually makes a difference.
Run a 2-week pilot with 3-5 real meetings, give it a score for accuracy and ease of adoption, double-check how they handle your data, then sort it out.
Read More
- Check out the best note-taking tools for Zoom used in Europe
- Learn about the top AI meeting helpers made for European teams
- See easy-to-use AI note takers that work well in Europe
- Find GDPR-safe note takers built for companies in the EU
- Discover Google Meet note takers that don’t need bots to join
- Explore Zoom note takers that keep meetings safe and private
- Read about AI meeting tools that work without joining the call
- Learn about AI tools that take notes without using meeting bots
- Read about privacy in AI note-taking
FAQs on AI Meeting Minutes Tools, and Software in Europe
How do I get GDPR-compliant AI transcription for Microsoft Teams and Zoom in the EU?
You can use a European AI meeting assistant like Jamie to transcribe Microsoft Teams and Zoom while keeping data in the EU, with audio processed and stored in Germany under AES encryption, audio files deleted after transcription, and notes generated without third-party data retention or model training.
That addresses GDPR compliance and data security while supporting multiple languages and producing a complete transcript with AI summaries that your team can share.
Alternatives like Amberscript or Otter.ai can suit EU workflows, but Jamie’s EU residency and deletion-by-default help meet internal policies with confidence.
What’s the best way to turn customer calls into action items with speaker identification?
You can record customer calls with Jamie to get customised summaries, actionable insights, and a complete transcript with speaker identification and task lists in just a few clicks.
That eases the pain of tracking specific points and customer needs across past meetings, so teams stay on the same page and close more deals. Tools like Fireflies.ai and Sembly AI also provide AI transcription, but Jamie’s integrated action items and different speakers tagging streamline follow-ups in one platform.
How can I record internal meetings without a bot joining the call?
You can capture internal meetings with Jamie’s native recorder so no meeting bots join, since it records from your device and works with any platform and even offline or in person.
That reduces friction in calendar meetings while still producing AI meeting notes and a complete transcript you can share across global teams. MeetGeek and Fathom also offer recorder modes, but Jamie’s start-now nudges when your mic is active are a huge benefit for busy team meetings and internal policies.
Which AI meeting assistant syncs notes to HubSpot, Notion, or OneNote in just a few clicks?
You can connect Jamie to send summaries and transcripts to HubSpot entities and sync meeting notes to Notion or OneNote.
That keeps meeting content flowing into project management platforms and CRMs so action items land where work happens with full control. Avoma and Fireflies.ai also integrate broadly, but Jamie’s share card and copy-paste compatibility make organising past meetings fast in one platform.
How much does an AI meeting assistant cost, and what do I get on the free plan?
You can start free with Jamie, which includes 10 meeting credits per month, a 30-minute limit, AI note-taking, automatic action items, a complete transcript, and speaker identification.
If you need more, Plus adds 20 credits with 2-hour meetings and Pro offers unlimited credits with 3-hour meetings, so teams can scale AI insights at transparent pricing.
Sanduni Yureka is a Growth Content Editor at Jamie, known for driving a 10x increase in website traffic for clients across Singapore, the U.S., and Germany. With an LLB Honors degree and a background in law, Sanduni transitioned from aspiring lawyer to digital marketing expert during the 2019 lockdown. She now specializes in crafting high-impact SEO strategies for AI-powered SaaS companies, particularly those using large language models (LLMs). When she’s not binge-watching true crime shows, Sanduni is obsessed with studying everything SEO.
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