14.10.202615 min

Best Free and Paid AI Note Takers for Private Equity in 2025

Sanduni

Growth Content Editor

I compared 5 AI note takers for private equity: Jamie, Fellow, Otter.ai, Fireflies.ai and Fathom.

I compared them for private equity on whether an additional bot joins your meeting call and whether the audio from that meeting is retained. I compared where the data is stored, too. I also compared the certifications of the different AI note takers and whether the notes they create connect with DealCloud or Affinity. And I compared how much each AI note taker costs per month.

We conducted our own test to determine accuracy for speaker identification and transcription. We compared Jamie with four other AI note takers: Otter.ai, Fireflies.ai, Fathom and Granola. The results for Jamie were 98 out of 100 for speaker identification and 90 out of 100 for transcription.

No matter the type of meetings you conduct, expert calls, management presentations or diligence calls, the question remains the same: what is the best AI note taker for private equity? In this article, we are going to show you 5 of them, free and paid.

Investment Professional
NORD Holding
Private Equity · 10-50 employees
120-150hrssaved per week across the team

TL;DR

Jamie: Best Overall Bot Free AI Note Taker for Private Equity Firms
Fellow: Best AI Note Taker for Retention and Redaction Controls
Otter.ai: Best AI Note Taker for Free Live Transcription
Fireflies.ai: Best AI Note Taker for Sentiment and Talk Time Analytics
Fathom: Best AI Note Taker for Unlimited Free Recordings

What Are the Best Free and Paid AI Note Takers for Private Equity?

The 5 best free and paid AI note takers for private equity are Jamie, Fellow, Otter.ai, Fireflies.ai and Fathom. Here is how Jamie, Fellow, Otter.ai, Fireflies.ai, and Fathom compare, and you can click any row to expand the answer:

	Jamie	Fellow	Otter.ai	Fireflies.ai	Fathom
Bot free capture	Yes Jamie is bot free on macOS, Windows, iOS and Android, which means nothing joins the target company's call and nobody has to admit a stranger. You obtain verbal consent, and you can switch on the optional Recording notice email and the meeting chat notice. This is on every plan, including our free plan.	Yes Fellow records with a visible bot or without one, capturing audio directly through its desktop and mobile apps.	Yes Otter's desktop app for Mac and Windows records meetings without the Otter Notetaker joining the call.	Yes Fireflies records without a bot through its desktop app, Chrome extension and Google Meet SDK integration.	Partial Fathom offers bot-free capture on Mac in beta, with transcript-only or audio modes, and video on Zoom in beta.
Meeting platform coverage	Yes Jamie records every meeting platform on your Mac or Windows laptop, Microsoft Teams, Zoom and Google Meet included, because Jamie records the audio on your own device. That covers your client's own Teams meeting as well as your firm's Zoom.	Yes Fellow transcribes Zoom, Google Meet, Microsoft Teams and Slack Huddles meetings, with a bot or from the desktop.	Yes Otter works with Zoom, Microsoft Teams and Google Meet, through Otter Notetaker or its desktop app.	Yes Fireflies records Zoom, Google Meet, Microsoft Teams and 10+ other platforms, through its notetaker or desktop app.	Yes Fathom captures meetings on Zoom, Google Meet, Microsoft Teams and Slack Huddles, with or without its notetaker.
In-person meetings	Yes Jamie records in-person meetings on macOS, Windows, iOS and Android, on every plan including our free plan. You walk into a management presentation, open the laptop or phone you already carry, and start the recording.	Yes Fellow's iOS and Android apps capture in-person meetings, client visits and off-site discussions in real time.	Yes Otter records and transcribes both in-person and virtual meetings, right from your own device and applications.	Yes Fireflies records and transcribes your in-person meetings through its mobile app, its desktop app or its web recorder.	Yes Fathom's iOS app captures in-person meetings, which then become part of your Fathom meeting history.
Desktop and mobile apps	Yes Jamie runs as a full desktop app on macOS and Windows, with iOS, Android and the web alongside it. Our phone app records your in-person meetings, and your online calls run through the desktop app. Your meetings sync from one account, which means a meeting recorded on your phone is waiting on your laptop.	Yes Fellow runs a desktop app on Mac and Windows, plus iOS and Android apps for botless recording.	Yes Otter runs on Mac and Windows desktop, iOS and Android apps, the web and a Chrome extension.	Yes Fireflies offers a desktop app, iOS and Android apps and a Chrome extension for recording meetings.	Yes Fathom's desktop app runs on Mac and Windows, and the Fathom iOS app records in-person conversations on iPhone.
Meeting transcription	Yes Jamie generates the full transcript of every meeting, with speakers identified by name, and you can read a live transcript while the call is still running. Live transcription also works on our mobile app. Every transcript stays searchable later, on every plan.	Yes Fellow transcribes meetings in real time, with speaker labels and timestamps, from bot or botless recordings.	Yes Otter offers live transcription on every plan, with 300 monthly minutes on Basic and 1,200 on Pro.	Yes Fireflies offers live transcription on every plan, and recordings without the bot label speakers as Speaker 1 and 2.	Yes Fathom gives unlimited recordings and transcription on Free, and a live summary in its new Mac desktop experience.
AI meeting summaries	Yes Jamie generates an executive summary that covers the most important points of the whole meeting, which means anyone on the deal team gets up to speed fast. A full summary is structured by every topic discussed, and both arrive in seconds after the call. Both come on every plan, including our free plan.	Yes Fellow produces structured meeting summaries and sends recap emails with the recording, transcript and summary.	Yes Otter automatically generates meeting summaries with action items and outlines for each conversation you record.	Yes Fireflies recaps include key topics, action items and custom sections, with unlimited AI summaries from Pro.	Yes Fathom sends a full AI recap the moment your meeting ends, with instant summaries on its Free plan.
Action items with owners	Yes Jamie automatically extracts the action items from the transcript and assigns each item to the speaker who took on that task, and each item carries a due date. Nobody on the deal team has to work out who promised what. Action items come on every plan, including our free plan.	Yes Fellow action items carry due dates and multiple assignees, and resurface before the next relevant meeting.	Yes Otter's Takeaways panel captures annotations and assigns action items, and teammates can assign them during the meeting.	Yes Fireflies recaps include action items, and its Action items and task Manager collects your tasks from Pro.	Yes Fathom generates AI action items on Premium and up, and you assign or check them off afterwards.
Speaker identification	Yes Jamie identifies each speaker by name, and a new voice can still show up as Speaker 1 until you play a short clip and name it once. Speaker Memory then remembers that voice in your future meetings, on every plan.	Yes Fellow identifies speakers automatically, though hybrid meeting speaker identification excludes Burmese, Khmer, Thai and Tibetan.	Yes Otter identifies speakers on every plan, including the free Basic plan, and you can edit speaker names.	Yes Fireflies adds speaker labels to every transcript, across all 100+ of its supported transcription languages.	Yes Fathom gives accurate speaker attribution across multiple speakers, accents and cross-talk, including in bot-free recordings.
Custom vocabulary	Yes Jamie lets you add your deal code names, portfolio company names and acronyms to a personal list and a team list, which means Project Jupiter is spelled the way your team spells it. Your list syncs to our mobile app too. You add 50 terms per list on Free, Plus and Pro, 100 on Team and 250 on Enterprise.	Yes Fellow's Custom Vocabulary adds your own terms on all paid plans, for meetings held in English only.	Yes Otter's custom vocabulary covers names, jargon and acronyms, with 5 terms on free Basic and more on paid plans.	Yes Fireflies custom vocabulary adds names, acronyms and technical terms your team uses, which improves transcription accuracy.	Yes Fathom's Transcription Dictionary lets Team or Account Admins add up to 50 company terms for accurate transcripts.
Summary templates	Yes Jamie includes 8 built-in templates, and our template library holds 30 more, with Investment Committee Meeting, Due Diligence Call and Deal Meeting among them. A library template counts toward your limit of 1 custom template on Free, 3 on Plus and unlimited from Pro, plus shared workspace templates on Team and Enterprise.	Yes Fellow offers a library of 500+ expert-approved meeting templates, plus recap templates for sales methodologies.	Yes Otter lets you set up Custom Meeting Type Templates for the different kinds of meetings your team runs.	Yes Fireflies offers custom templates and 18+ sales templates, including BANT and MEDDIC, for your meeting notes.	Yes Fathom's advanced summaries offer over 15 expert meeting templates, including BANT and Sandler, on paid plans.
Transcription languages	100+ Jamie transcribes and generates notes in 100+ languages, and a call that switches from German to English halfway through is transcribed in both. This is on every plan, including our free plan.	100 Fellow transcribes in 100 languages, with the language detected automatically for each meeting you record.	6 Otter's AI transcription covers English, Spanish, French, German, Japanese and Chinese, with multi-language support on free Basic.	100+ Fireflies transcribes in 100+ languages on every plan, including Free, and AskFred handles multilingual questions too.	38 Fathom transcribes in 38 languages, and translates summaries into Spanish, Portuguese, German, French, Italian and Dutch.
Deal CRM logging	Yes Jamie logs your meeting notes to DealCloud as a new or existing interaction, with contacts matched by email, on Team and Enterprise. Affinity notes link to people, companies and opportunities on Enterprise, alongside Salesforce, HubSpot, Dynamics 365 and Attio from Pro.	No Fellow connects to 50+ tools, with HubSpot on Solo, Business and Enterprise, and Salesforce on Business and above.	No Otter syncs notes to Salesforce or HubSpot for 1 user on Pro and 5 on Business, plus Zapier.	Yes Fireflies syncs meeting data and tasks to Affinity and Attio, alongside Redtail and Wealthbox for advisors.	No Fathom syncs summaries, notes and action items into Salesforce and HubSpot records after each call.
Salesforce and HubSpot logging	Yes Jamie attaches your notes to a Salesforce Lead, Contact, Opportunity or Account, and logs them against HubSpot contacts, companies and deals. Both are on the Pro, Team and Enterprise plans, and your Salesforce admin approves Jamie once.	Yes Fellow syncs notes with HubSpot contacts, companies and deals from Solo, and with Salesforce on Business and above.	Yes Otter syncs notes to Salesforce or HubSpot for 1 user on Pro, 5 on Business and unlimited on Enterprise.	Yes Fireflies syncs meeting notes with Salesforce and sends transcript data to HubSpot after every meeting.	Yes Fathom syncs call summaries, notes and action items to matching Salesforce and HubSpot records on its paid plans.
Questions across all meetings	Yes Ask Jamie answers unlimited questions across all your meetings on every plan, including our free plan, with links to the meetings it used. Ask Jamie can also search the web, and a tag filter narrows it to one deal, which means you can ask what the CFO said about margin pressure with this buyer.	Yes Ask Fellow searches across all your meeting transcripts and summaries and returns the exact moments behind each answer.	Yes Otter AI Chat answers within and across meetings, capped at 20 queries a month on Basic and 50 on Pro.	Yes AskFred, the Fireflies AI assistant, answers questions about one meeting or across many meetings at once.	Yes Account-Wide Ask Fathom answers questions across all your meetings on every plan, with citations linking to each moment.
Agent actions in connected tools	Yes Jamie is agentic, which means the Agent acts on what your meeting decided inside Carta, Box, Blockbrain and Microsoft 365, signed in with your own account. Our MCP server, which lets AI tools read your meetings, connects Claude, ChatGPT and Microsoft Copilot to your transcripts and action items, on Pro and up.	Yes Fellow's MCP Server connects AI tools to your meeting recaps, notes and action items, once an admin enables it.	Yes Otter's MCP server connects ChatGPT and Claude to your meetings, and its Sales Agent serves enterprise sales teams.	Yes Fireflies' MCP server connects ChatGPT and Claude to your meetings, and its Personal Assistant captures tasks and preps meetings.	Yes With Fathom's Claude integration you draft follow-ups and action plans from your meetings, on every plan.
Meeting data stored in Europe	Yes Jamie stores and processes all meeting data in Europe under GDPR, and data at rest is protected with AES 256 encryption. This means your compliance officer can answer where a client call is stored in one line, on every plan.	Partial Fellow hosts on AWS in Canada Central, and offers data residency and processing controls for EU organizations.	No Otter relies on the Data Privacy Framework for personal data it receives from the European Union, and uses AWS storage.	Partial Fireflies Private Storage on Enterprise stores your meeting data at your preferred location, and Fireflies follows GDPR.	No Fathom stores all its data in the United States, and signs a GDPR DPA for EU and UK users.
Permanent audio deletion	Yes Permanent audio deletion is the default on every plan: Jamie deletes the meeting audio once the transcript exists, and you keep the transcript and the notes. On Enterprise, your admin can also have transcripts deleted on a set schedule, from immediately up to 2 years.	Partial On Enterprise, Fellow's optional zero-day retention deletes recordings and transcripts once AI processing completes, keeping summaries and action items.	Partial Otter offers audio removal from conversations on its Enterprise plan, alongside custom data retention and activity logs.	Partial Fireflies Enterprise offers a Transcript + Summary only mode, and Pro keeps 8,000 minutes of storage per seat.	Partial Fathom's bot-free transcript-only mode keeps a transcript and summary without audio, and recordings stay until you delete them.
Meeting data excluded from AI training	Yes Your meeting data is excluded from model training by default, on every plan. Jamie never trains a model on your meetings, and neither do the model providers we work with, which means what a CFO says on a diligence call stays in your notes.	Yes Fellow's AI is never trained on your data, and security documentation is available for due diligence review.	Partial Otter Enterprise offers an AI model training opt-out that keeps your organization's data out of model training.	Yes Fireflies never uses your data for AI training or any purpose outside your direct business needs.	Partial Fathom uses de-identified customer data to improve its own models, and you can opt out in your settings.
ISO 27001 certification	Yes Jamie is GDPR compliant, ISO 27001 certified and DORA-ready. An independent auditor checked our information security against the international standard, and your compliance officer can review the full documentation in our Trust Center before the deal team signs Jamie off.	No Fellow is SOC 2 Type II certified and GDPR compliant, with HIPAA compliance on its Enterprise plan.	Partial Otter bases its security policies on the ISO 27001/2 framework and works with independent experts on SOC 2.	No Fireflies is SOC 2 Type II compliant, follows GDPR and offers HIPAA compliance on its Enterprise plan.	No Fathom is SOC 2 Type II audited, HIPAA compliant and GDPR-aligned, with details in its Trust Center.
SOC 2 Type II	Pending Jamie's SOC 2 Type II audit is in progress against the trust services criteria for security and availability. Today Jamie is GDPR compliant, ISO 27001 certified and DORA-ready, which your compliance officer can check on our security page.	Yes Fellow is SOC 2 Type II certified and supports encryption controls including AES-256 for meeting data.	Yes Otter holds SOC 2 Type 2 and works with independent experts who verify its security measures over time.	Yes Fireflies follows SOC 2 Type II industry standards for data security, privacy and confidentiality across its platform.	Yes Fathom is SOC 2 Type II audited, and Fathom has passed extensive security reviews by Zoom.
DORA readiness	Yes Jamie is DORA-ready, which means a bank or fund under the Digital Operational Resilience Act can use Jamie as a technology provider. Jamie is also GDPR compliant and ISO 27001 certified, and all meeting data is stored and processed in Europe.	No Fellow is SOC 2 Type II certified and GDPR compliant, with HIPAA compliance on its Enterprise plan for regulated firms.	No Otter holds SOC 2 Type 2 and offers HIPAA compliance as an add on for regulated organizations.	No Fireflies is SOC 2 Type II compliant, follows GDPR data protection standards and offers HIPAA on Enterprise.	No Fathom is SOC 2 Type II audited, HIPAA compliant and GDPR-aligned, and signs a DPA for EU users.
SSO and SCIM provisioning	Yes Jamie's Enterprise plan runs SAML 2.0 single sign-on with Okta, Microsoft Entra ID or Google Workspace. Directory Sync creates, updates and removes accounts as people join, move or leave the firm, and your IT administrator configures it once.	Yes Fellow supports SSO and SCIM provisioning for enterprise deployments, automated through its Okta and OneLogin integrations.	Yes Otter offers SSO and SCIM provisioning on Enterprise, each one requiring a minimum 100 user license.	Yes Fireflies Enterprise adds SSO and SCIM, plus a super admin role, private storage and a rules engine.	Yes Fathom's Enterprise plan adds SSO and SCIM provisioning, with Okta single sign-on and organization-wide security controls.
Audit logs	Yes Jamie gives your admins an immutable audit log covering logins, invites, role changes, meeting deletions and API key activity, with the actor and the time on each entry. Admins export the full history as a CSV through an emailed link, on the Enterprise plan.	Yes On Enterprise, Fellow's Super Admin API exports audit logs formatted for regulatory examinations, documenting what was deleted and when.	Yes Otter's Business plan adds activity logs, and Enterprise adds audit logging for security and regulatory reporting.	Yes Fireflies Enterprise includes audit logs through its API, with each event following the OCSF v1.5.0 standard.	No Fathom's Account Admins manage organization-wide settings, users and permissions, and Team Admins manage team-level settings.
Custom data retention	Yes Jamie lets Enterprise admins set custom data retention periods for meetings and transcripts, from immediately up to 2 years, applied to every member's meetings across the workspace.	Yes Fellow's zero-day retention deletes raw transcripts and recordings the same day they are processed, with admin set schedules.	Yes Otter's Enterprise plan adds audio removal, and your Otter account manager sets up a custom data retention policy.	Yes Fireflies Enterprise adds custom data retention and a transcript plus summary only mode for your meetings.	Yes Fathom's Enterprise plan sets a retention policy that permanently deletes recordings older than the period you choose.
Information barriers	Yes Jamie gives Enterprise admins granular access controls, workspace permissions for who can share, export or read transcripts, and SAML single sign-on. Information barrier policies between business units are a part of Jamie today.	Yes Fellow applies information barrier policies between business units, built for firms that manage MNPI exposure.	No Otter Enterprise gives workspace admins centralized conversation management, recording control, sharing permissions and domain capture.	No Fireflies Enterprise adds a rules engine, a super admin role and private storage for your organization's governance.	Partial Fathom's View Access setting controls which teams' calls and folders each person in your organization can see.
Attendee consent capture	Yes Jamie gives you three consent routes: verbal consent in your own words, and the optional Recording notice email to invitees outside your workspace once your calendar is connected. The meeting chat notice, the third route, posts from the desktop app in Teams, Meet and Zoom.	Yes Fellow offers customizable consent disclosures and consent capture for workspaces using Microsoft 365 Calendar, switched on by admins.	Yes Otter offers a recording disclaimer email and Microsoft Teams recording permission capture for your meeting attendees.	Yes Fireflies emails participants one hour before recording and can post a meeting chat notification that the session is recorded.	Yes Fathom emails external attendees for consent before scheduled meetings, and its Recording Notice posts in the meeting chat.
Free plan	Yes Jamie's free plan gives you 10 AI notes a month for meetings up to 30 minutes, with AI summaries, transcripts, action items, unlimited Ask Jamie, 1 custom template and unlimited storage. Each is bot free, with verbal consent and the optional Recording notice email, plus the meeting chat notice, GDPR compliant and AES 256 encrypted.	Yes Fellow's Free plan includes 5 lifetime AI notes and recordings per user, with AI summaries, action items and Ask Fellow.	Yes Otter Basic is free, with 300 transcription minutes a month, 30 minutes per conversation and 20 monthly AI Chat queries.	Yes Fireflies Free includes transcription in 100+ languages, real-time notes, limited AskFred and 20 one-time AI credits on sign-up.	Yes Fathom's Free plan includes unlimited recordings, transcription, AI summaries and search, with bot or bot-free capture.
Entry paid price per month	EUR 25 Jamie Plus costs 25 euros a month, Pro costs 47 euros and Team costs 39 euros per seat, all billed monthly. Enterprise is custom pricing, and you can start on our free plan before you pay anything.	USD 11 Fellow Team costs 11 dollars per user per month billed monthly, and Solo for individuals costs 29 dollars.	USD 16.99 Otter Pro costs 16.99 dollars per user per month billed monthly, and Business costs 30 dollars.	USD 18 Fireflies Pro costs 18 dollars per seat per month billed monthly, and Business costs 29 dollars per seat.	USD 20 Fathom Premium costs 20 dollars per user per month billed monthly, and Team costs 19 dollars per user.

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1. Jamie: Best Bot Free AI Note Taker for Private Equity Firms

Best for: Jamie is the best bot-free AI note taker for private equity deal teams who need GDPR compliant, ISO 27001-certified, and DORA-ready notes in CRMs like DealCloud and data in Europe.

Similar to: Fellow, Otter.ai, Fireflies.ai, and Fathom.

Jamie meeting intelligence: bot-free live notes, instant summaries, meeting reminders, auto-assigned tasks and Ask AI across meetings

Jamie is a bot-free AI note taker for private equity firms. Jamie records your expert calls, LP calls, management presentations, and your due diligence calls using your computer or smartphone.

The notes also log into your firm's DealCloud and Affinity platforms on plans built specifically for deal teams. Because no bots join the call, you collect verbal consent for the recording in your own words.

You can also switch on the optional Recording notice email and the meeting chat notice.

Jamie is an AI meeting assistant built for deal teams, covering the entire client meeting lifecycle, from pre-meeting briefs to notes in DealCloud. We will begin with the features you use most often, beginning with the notes your partners read first:

Jamie Generates Meeting Notes With an Executive Summary and Action Items for Every Diligence Call

Jamie's meeting notes, templates, custom vocabulary, speaker identification, Speaker Memory and Ask Jamie.

For every meeting, Jamie generates structured notes: an executive summary, a full summary and action items. Each speaker in the call is identified by name. You select from 8 built-in templates or 30 more in our template library, Due Diligence Call and Investment Committee Meeting among them. We regenerate the summary in that template's format.

For example, if four speakers present during a management presentation, you would want to know about meeting notes, templates, custom vocabulary, speaker identification, Speaker Memory and Ask Jamie:

Meeting notes	You receive an executive summary that covers the most important points of the whole meeting, which means you get up to speed on what happened fast. You receive a full summary for the associate needing all points. You also receive the action items, which Jamie automatically extracts and assigns to the speaker who took on each task. Before the call, Briefings gives you pre-meeting briefs for your pre-meeting prep. Jamie generates the notes in 100+ languages and on every plan, including the free plan.
Templates	Every plan has 8 built-in templates to get you started, and our template library holds 30 more. These are industry-specific solutions for deal work, including Investment Committee Meeting, Due Diligence Call, Deal Meeting, Sourcing Call, Expert Call, and Board Meeting Minutes. You can also turn on Auto-apply, and Jamie selects the best template after each meeting, with no extra step in your meeting workflow. On Free, you will receive 1 custom template; on Plus, you will receive 3 custom templates; and on Pro, you will receive unlimited custom templates. A template you add from the library counts toward that custom template limit.
Custom vocabulary	You may also use custom vocabulary with your deal code names, portfolio company names and acronyms (shortened forms of words). On the mobile app, custom vocabulary sits under Personalization in the Summary section, and it syncs with the rest of your account. For example, Project Jupiter is then spelled the way your team spells it. Each list contains 50 terms on Free, Plus and Pro, 100 on Team, and 250 on Enterprise.
Speaker identification	Jamie will identify which person has spoken using their full name (if available from your connected calendar). However, when a new speaker shows up, they can still be referred to as Speaker 1 or Speaker 2 unless identified by the context of the meeting which Jamie excels at in-person meetings. If on the downside Jamie couldn't make out the voice, you play a short clip of the voice and type the name of the speaker once.
Speaker Memory	Once you've identified a speaker (e.g. the CFO) within an initial meeting, Speaker Memory remembers that same speaker in future meetings. The CFO who was named during the first diligence call is automatically named again during the fifth.
Ask Jamie	You type a question in plain words, and Ask Jamie answers from all relevant meetings, with links to the ones it used. With deal-based tagging, you narrow down a specific deal by filtering on its tag, then ask: "What did the CFO say about margin pressure across our calls with this buyer?" And finally, Ask Jamie also drafts follow-up emails and creates new tasks. Ask Jamie can perform internet searches too. Ask Jamie is unlimited on any of our plans (including our free one).

Jamie Records Expert Calls and Diligence Calls From Your Own Laptop, With No Bot in the Call

Jamie records online and in-person meetings from your own laptop or phone with no bot in the call, follows the mic you talk into, and offers optional recording notices by email and meeting chat.

Jamie is a bot-free AI meeting note taker that captures the audio from your own laptop or phone. Jamie does not join the meeting as a participant. That's important because the target company may host the diligence call on their own Microsoft Teams (Teams).

Teams allows Administrators of the Team to set policies for how they manage guests (meeting participants). The policy (ExternalBotAccessMode) sets the access mode for detected bots in meetings. Its default is RequireApprovalWhenDetected. When a detected bot is identified in a meeting hosted by the target company, Teams puts the bot into "lobby" until an organizer approves it.

If you're a guest in a target company's meeting, you should understand bot-free capture, Mic Following, verbal consent, the optional Recording notice, and the meeting chat notice:

Bot-free capture	You can capture all virtual meetings, from client calls to internal meetings, on your computer with no bot. That covers Microsoft Teams, Zoom, Google Meet, and every other platform. You can also capture in-person meetings on a Mac, Windows, iOS, or Android. Live transcription also works on our mobile app. When Jamie starts or stops a recording on its own, a 20-second countdown runs first, and you can cancel it. You can extend the countdown to 30 seconds or 1 minute. No visible bot appears in the attendee list. In other words, there is no need for the host company's IT to approve or admit anything. This applies to both paid plans and free plans.
Mic Following	You begin with Google Meet on your laptop mic, and later you put your AirPods in your ears. Jamie follows the mic you're currently speaking into. Your voice remains in the transcription, and you never open up an audio settings menu.
Recording consent	You will get verbal consent from each attendee with your own wording at the beginning of each meeting; this is always your obligation. Recording another individual's private words is a criminal offense in Germany per § 201 StGB when done without authorization. Likewise, in California, California Penal Code 632 mandates that all parties involved in a confidential conversation provide their consent before being recorded. The federal 18 U.S.C. 2511 requires the consent of at least one party. Because of these requirements, we have implemented two additional pathways into Jamie: the optional Recording notice email and the meeting chat notice.
Recording notice	The optional Recording notice email can be turned on and sent to invitees outside your workspace before the meeting. You select how far ahead (from 10 minutes to 48 hours) before the meeting you want the email notification to go out. To send an email notification, there must be a connection made to your calendar, and no notifications will be sent unless you activate this feature.
Meeting chat notice	From within the desktop app, you may turn on the meeting chat notice. When activated, Jamie will post in the meeting chat window "Jamie (meetjamie.ai) is transcribing this meeting." It works in Microsoft Teams, Google Meet, and Zoom, and on a Mac it needs Accessibility access first.

Jamie stores meeting transcripts, summaries and action items in Europe, is GDPR compliant, ISO 27001 certified and DORA-ready, deletes meeting audio after transcription and never trains models on your meetings.

Jamie stores and processes all meeting data in Europe under GDPR. Jamie is GDPR compliant, ISO 27001 certified, and DORA-ready. We also delete the audio of your client conversations after the transcript exists. Before your compliance officer signs off on a transaction, you need to know where the data resides, which certifications Jamie holds, how audio is treated, and about model training:

Data residency in Europe	All of your meeting transcripts, summaries, and action items are stored and processed in Europe for all clients under GDPR. When your compliance officer asks where your client data is stored, there is a one-sentence answer.
ISO 27001 and GDPR	Jamie is compliant with GDPR and holds ISO 27001 certification. Next to GDPR, the ISO 27001 certification means an independent auditor has examined Jamie's information security process against an internationally recognized standard. Jamie is also DORA-ready, which means a bank, a fund, or other finance teams subject to DORA regulations can use Jamie. Jamie currently has a SOC 2 Type II audit underway.
Permanent audio deletion	You get to keep all the meeting notes and the whole transcript. Once the transcript of that conversation is complete, the recording gets deleted, which works like a transcription-only mode on every meeting. No recording of your counterparty's voice stays on a server after the call, on every plan.
No model training	Your meeting data is never used to train AI models, not by us and not by any model provider. The financial data and portfolio data a chief financial officer (CFO) shares during due diligence stay in your notes.

Jamie Runs on SAML SSO and Directory Sync, With Audit Logs, IP Allowlisting and Retention Rules on Enterprise

Jamie for the deal team, SSO, provisioning, audit logs, IP allowlisting, retention and integration controls.

Jamie's Enterprise plan compliance features include single sign-on through SAML, Directory Sync, immutable audit logs, IP allowlisting, and retention periods based on customer requirements. Your IT team can set up all of these one time, and then each member will operate within them. If your IT head approves Jamie for the deal team, they will likely want to know about SSO, provisioning, audit logs, IP allowlisting, retention, and integration controls:

Single sign-on (SSO)	You and your organization use single sign-on (SSO) with your identity provider (Okta, Microsoft Entra ID, Google Workspace, etc.) using SAML 2.0. First, you will be required to verify that your company owns the domain in question. The Enterprise plan is required to enable SAML SSO.
Directory Sync	Your identity provider becomes the definitive source of authority about who is in your workspace. On the Enterprise plan, Jamie can create accounts and update them when employees are hired or transferred into a different department. Jamie can also remove accounts when they leave the company.
Audit Logs	Your administrators have access to an immutable audit trail of all activities within the workspace. This includes login attempts, invitations sent, role assignments and changes, deletion of meetings, and the creation and use of API keys. Each activity is timestamped and shows the individual involved and which account initiated each action, on the Enterprise plan.
IP allowlisting	Workspace administrators may restrict access to approved IP address ranges in all of the web, desktop, and mobile applications with the IP allowlisting feature. The allowlist does not apply to API keys or MCP connections. IP allowlisting is on the Enterprise plan. Your meeting notes are logged against HubSpot contacts, companies, and deals. They appear in the Notes section of the record you choose, on the Pro, Team and Enterprise plans.
Data retention	Enterprise plan customers also get data retention controls. These set company-wide retention policies for meeting data, based on internal compliance and record-keeping requirements. Your admin sets how long Jamie keeps meetings and transcripts, each on its own, from immediately up to 2 years. The setting then applies to every member's meetings across the workspace.
Integration access controls	Workspace administrators may deactivate one integration for all users within a workspace simultaneously (e.g., Salesforce or the MCP connection), which keeps your meeting data inside the applications your compliance environment approves. Administrators will also be able to determine who has permission to use Ask Jamie, view transcripts, and share meetings.

Jamie Logs Meeting Notes to DealCloud, Affinity, Salesforce, HubSpot, Dynamics 365 and Attio

Jamie logs your meeting notes into DealCloud, Affinity, Salesforce, HubSpot, Dynamics 365 and Attio. You open a meeting, then press Share and send the notes to the record of your choice. In a sale process with twenty buyers, you will want to know how each CRM takes your notes, and if Jamie works inside Claude:

Salesforce	You can attach your meeting notes to a Lead, Contact, Opportunity or Account in Salesforce. Each note can include the summary, the transcript and the action items. On the Pro, Team and Enterprise plans, your Salesforce admin will approve Jamie once.
Affinity	The notes created in Affinity are linked to people, companies and opportunities. Jamie matches the calendar participants of the meeting to Affinity people. A workspace administrator will need to connect Affinity once for the entire team, on the Enterprise plan.
DealCloud	Your logged notes appear as a new interaction in DealCloud or are added to an existing one. Jamie matches the contacts by email address and can link the deal by company. Both the summary and full transcript of the meeting move over. On Team and Enterprise plans our support team will connect your DealCloud API credentials once.
HubSpot	Your meeting notes are logged against HubSpot contacts, companies and deals. They appear in the Notes section of the record you choose, on the Pro, Team and Enterprise plans.
Dynamics 365	The meeting notes are saved as part of a Dynamics 365 Sales record or meeting along with their summary, transcript and tasks. Dynamics 365 is available on the Pro, Team and Enterprise plans.
Attio	You send the summary, the transcript and the action items to your Attio workspace, on the Pro, Team and Enterprise plans.
Jamie in Claude	Jamie is listed in Claude's directory, which means you can search past meetings, summaries and transcripts from inside Claude. During a meeting, Claude can also read the live transcript as Jamie records it.

Jamie Starts Free With 10 Meetings a Month, Unlimited Ask Jamie and Unlimited Storage

Jamie has a free plan with 10 AI notes per month for meetings up to 30 minutes, and a longer meeting is still recorded in full, with its notes unlocked when you upgrade. Rather than a trial version, our generous free tier gives you the core product. That includes AI summaries, unlimited Ask Jamie, unlimited storage, speaker identification and memory, in-person meetings and one custom template. Our free plan is GDPR compliant and also ISO 27001 certified, using AES 256 encryption. Before you try out Jamie on actual calls, you probably want to know what features are included with the free plan and the cost of each paid plan:

The five plans

And once your needs exceed 10 meetings a month, you upgrade plans at these monthly prices.

Free: €0 per month
Plus: €25 per month
Pro: €47 per month
Team: €39 per seat per month
Enterprise: Custom pricing

Source: Jamie pricing, monthly prices.

What Jamie users love

No awkward bot on the call

"I like Jamie because it's a bot-free AI note-taker that can take notes without an awkward bot on the call." Verified User in Design, G2

Jamie tells voices apart through one microphone

"One standout feature is how effectively Jamie differentiates between speakers, identifying different voices speaking through the same microphone." Tom W., G2

What Jamie users flag

The free plan has a 30 minute meeting limit on its notes

"The 30min meeting limit, but I understand that's the business model ;)" Charlotte Z., G2

One reviewer is waiting on a ClickUp integration

"I feel Jamie could improve by offering more integrations with other software. I'm mainly missing a ClickUp integration." Alberto A., G2

2. Fellow: Best AI Note Taker for Retention and Redaction Controls

Best for: Fellow is the AI note taker for teams who want SOC 2 Type II, zero-day retention, and redaction on Enterprise.

Similar to: Jamie, Otter.ai and Fathom.

Fellow is an AI meeting assistant that records with or without a visible meeting bot. Fellow is SOC 2 Type II and GDPR compliant, with HIPAA on Enterprise.

Fellow's standout features

As soon as I started to look at Fellow, I realized that Fellow was developed with regulated industries, and specifically, financial services and legal firms in mind. You are able to pause a recording, then resume it from where you paused it. Each time you pause the recording, the pause will have its own timestamp logged in the log. Another aspect of Fellow that I found appealing is that the consent disclosure can be customized. And if your compliance department needs documentation or other papers related to due diligence, Fellow provides security documents for this purpose.

Fellow's key features

Botless recording: The desktop app records system audio on Mac and Windows, botless.
Zero-day retention: Recordings can be deleted automatically when AI processing finishes.
Transcript redaction: On Enterprise, you redact sensitive parts of a transcript before sharing it.
Ask Fellow: Ask Fellow searches across all your transcripts and meeting summaries at once.
100 languages: Fellow transcribes in 100 languages, with the language detected automatically.
SOC 2 Type II: Fellow is certified, with AES-256 encryption and GDPR compliance.
Consent capture: Attendees review the recording notice before meetings, on Microsoft 365 calendars.
Information barriers: Fellow applies barrier policies between business units in your organization.
Super Admin API: On Enterprise, exportable audit logs formatted for regulatory examinations.
No AI training: Fellow never trains its AI models on your meeting data.

Fellow's pricing

Free: 0 dollars per month
Solo: 29 dollars per month
Team: 11 dollars per user per month
Business: 23 dollars per user per month
Enterprise: 25 dollars per user per month, billed annually only

Source: Fellow pricing, monthly prices on the Individuals and Businesses & Teams tabs.

Already trying Fellow? Read our Fellow app review.

What Fellow users love

One reviewer finds the exact call where a decision was made

"I can ask fellow to provide me the call where I spoke to a specific company about a specific challenge and Fellow will find the exact conversation!" Warrick and Takicha R., G2

Meeting search makes past context quick to find

"The meeting search functionality is intuitive and helps me quickly find what I need." Gabe H., G2

What Fellow users flag

The bot takes up a seat on a group call

"That the bot has to join the meeting... I wish it didn't take up a whole persons space when on a group call." Chloe W., G2

Fellow sometimes misses the start of a call

"The main thing is that Fellow sometimes doesn't join a call automatically, though even then the Google Meet plugin gets it in within seconds" Lauren H., G2

3. Otter.ai: Best AI Note Taker for Free Live Transcription

Best for: Otter.ai is the AI note taker for teams who want live transcription and AI Chat across meetings on a free plan.

Similar to: Jamie, Fireflies.ai and Fathom.

Otter.ai is an AI note taker that works with Zoom, Microsoft Teams and Google Meet. Otter has achieved a SOC 2 Type 2 report and follows GDPR and CCPA standards.

Otter.ai's standout features

There are some things that I would like for you to consider before placing your entire team onto Otter. The admin controls live on the Enterprise plan: custom data retention; remove audio from conversations; decide who records and who shares. I would also be cautious when budgeting because single sign-on (SSO) and SCIM will require a license with at least 100 users. And if you need HIPAA, it can be added as an add-on.

Otter.ai's key features

Live transcription: Otter transcribes Zoom, Microsoft Teams and Google Meet calls as they run.
AI Chat: You ask questions across all your meetings, 20 a month on Basic.
Team vocabulary: Pro adds team vocabulary and taggable speakers for your recurring names.
iOS and Android apps: Otter's mobile apps are included on the free Basic plan.
Otter MCP server: The MCP server connects your Otter meetings to other AI tools.
SOC 2 Type 2: Otter is compliant and uses industry-standard encryption for your data.
Recording consent: Enterprise adds a recording disclaimer email and Teams recording permission capture.
Bot-free desktop app: Record conversations from your Mac or Windows desktop without bots.
Training opt-out: Enterprise keeps your organization's data out of AI model training.
Audit logging: Enterprise audit trails support your compliance and regulatory reporting needs.

Otter.ai's pricing

Basic: 0 dollars per month
Pro: 16.99 dollars per user per month
Business: 30 dollars per user per month
Enterprise: Contact sales

Source: Otter.ai pricing, monthly prices.

Weighing Otter.ai against Jamie? See the two side by side in Otter AI vs Jamie.

What Otter.ai users love

AI Chat pulls answers from previous meetings

"Being able to query both the current conversation and previous meetings is particularly valuable on longer sales cycles, where important details end up scattered across several calls." Rostyslav M., G2

Real-time transcription keeps one reviewer engaged in client calls

"It allows me to stay fully engaged during client calls and meetings without having to worry about taking manual notes." Kayreal P., G2

What Otter.ai users flag

Fixing a ten minute transcript can take three times as long

"The transcriptions are pretty inaccurate, and a ten-minute audio can take three times as long to fix because so much of it is wrong." Alex T., G2

One reviewer finds multilingual meetings harder

"it operates almost exclusively in English, which makes it struggle with non-English conversations, code-switching, or multilingual team meetings." Khalid s., G2

4. Fireflies.ai: Best AI Note Taker for Sentiment and Talk Time Analytics

Best for: Fireflies.ai is the AI note taker for teams who want talk time, sentiment and topic analytics across 100+ languages.

Similar to: Jamie, Otter.ai and Fathom.

Fireflies.ai is an AI note taker that joins your calls as Fred, the Fireflies bot. Fireflies also offers a desktop app, a mobile app, and a Chrome extension that records without the bot on paid plans. Fireflies is SOC 2 Type II and GDPR compliant, with HIPAA compliance on Enterprise. Its Enterprise plan adds Private Storage, which keeps your meeting data at your preferred location.

Fireflies.ai's standout features

What stood out to me with Fireflies is how much it puts on the Enterprise plan for your IT team. You get a rules engine, SSO and SCIM, audit logs through the API, custom data retention, and a super admin role. I was also glad to see a 0-day data retention policy with all of its vendors and partners, because your compliance officer will likely ask about that early.

Fireflies.ai's key features

AskFred: AskFred reviews your meetings and answers any question you have about them.
100+ languages: Fireflies transcribes meetings in more than 100 languages, with automatic detection.
Conversation intelligence: The Business plan adds talk time, sentiment and topic trackers.
Mobile app: The Fireflies mobile app transcribes in-person conversations on Android and iOS.
Fireflies MCP: The MCP server brings your meeting insights into Claude and ChatGPT.
Certifications: Fireflies is GDPR and SOC 2 Type II certified, HIPAA on Enterprise.
Recording notices: An email one hour before and a meeting chat notification.
Bot-free desktop app: The Fireflies desktop app records your meetings without a bot.
Affinity and Attio: Fireflies syncs meeting notes and tasks to Affinity and Attio.
Zero data retention: Your meeting data is never used for AI training.

Fireflies.ai's pricing

Free: 0 dollars per month
Pro: 18 dollars per seat per month
Business: 29 dollars per seat per month
Enterprise: 39 dollars per seat per month, billed annually only

Source: Fireflies.ai pricing, monthly prices.

Comparing Fireflies.ai with Jamie? See Avoma vs Fireflies vs Jamie.

What Fireflies.ai users love

One reviewer stays fully present with the client

"Now, I can be 100% present in the conversation, which is honestly priceless to me." Pasi R., G2

AskFred answers questions about long projects

"On longer projects, I can ask what we agreed on about an integration, which risks the client raised, or who took ownership of a follow-up, without replaying an hour-long call." Samantha V., G2

What Fireflies.ai users flag

The bot can join private one to one meetings uninvited

"If you're not extremely careful with your calendar permissions and your Fireflies dashboard settings, it may end up joining private 1-on-1s meetings uninvited, which can be awkward." Denis M., G2

The bot asks permission to join the meeting

"I don't like that, when in a Google Meet or Zoom video meeting, the bot is asking permission to join the meetings." Çağrı P., G2

5. Fathom: Best AI Note Taker for Unlimited Free Recordings

Best for: Fathom is the AI note taker for teams who want unlimited free recordings and a choice of bot or bot free capture.

Similar to: Jamie, Fellow and Otter.ai.

Screenshot of the Fathom AI note taker app interface. — Source: Fathom

Fathom is an AI notetaker with a free plan for unlimited recordings and transcription. Fathom is SOC 2 Type II audited, HIPAA compliant and GDPR-aligned, with SSO and SCIM on Enterprise. Its Business plan adds coaching metrics and AI scorecards for performance coaching.

Fathom's standout features

I saw two things that really stood out. If your firm has multiple deal teams, an admin can control what calls and folders people can view through the View Access feature. When you ask Fathom a question, the response will take you directly to the exact point in the transcript where the information was provided.

Fathom's key features

Unlimited free recordings: The free plan includes unlimited recordings, transcription and AI call summaries.
Bot free capture: On Mac, Fathom records with no bot, in beta.
Transcription Dictionary: Team admins add up to 50 company terms for accurate transcripts.
Ask Fathom: Ask Fathom answers questions within one call or across all your meetings.
Claude and ChatGPT: Fathom's integrations bring your meeting context into Claude and ChatGPT.
SOC 2 Type II: Fathom is audited, HIPAA compliant and GDPR-aligned.
Recording consent: Fathom emails attendees before the meeting and posts a chat notice.
CRM sync: Team and Business plans sync call summaries to Salesforce and HubSpot.
iOS app: Record in-person meetings on your iPhone and review summaries on the go.
Retention rules: Enterprise permanently deletes recordings older than the period you set.

Fathom's pricing

Free: 0 dollars per month
Premium: 20 dollars per user per month
Team: 19 dollars per user per month
Business: 34 dollars per user per month
Enterprise: Contact sales

Source: Fathom pricing, monthly prices on the Individuals and Teams tabs.

Leaning toward Fathom? See the two side by side in Fathom vs Jamie AI.

What Fathom users love

Summaries good enough to forward to clients

"The summaries and action items are accurate enough that I forward them to clients with light edits." Tim L., G2

Auto-join takes detailed note taking off one reviewer's plate

"The auto-join feature and the transcripts I receive after each call mean I don't have to worry about remembering everything or taking detailed notes during meetings." Shreeyash G., G2

What Fathom users flag

Cross-talk lowers transcript accuracy for one reviewer

"Sometimes the transcript isn't completely accurate, especially when people talk over each other or the audio isn't clear." Mia C., G2

Speakers get mixed up when people talk fast

"Transcription is relatively accurate, but it can generate incorrect speaker assignments if you tend to talk fast or talk over each other." Kristen K., G2

Final Verdict on What's the Best 5 AI Note Takers for Private Equity?

Jamie is the best AI note taker for private equity if you record expert calls, management presentations, and diligence calls: each speaker is identified by name, the notes log into DealCloud and Affinity, and all meeting data is stored and processed in Europe under GDPR.

You can also pick a different tool when the job is different:

Choose Fellow Enterprise when transcripts must be redacted first.
Choose Otter.ai when you need to import recorded audio files.
Choose Fireflies.ai when your calls run through a sales dialer.
Choose Fathom when you want to rewatch the meeting video.

Our Picks for the Best AI Note Takers for Private Equity

Jamie is our pick for your deal calls, and we genuinely like Fellow and Fathom for the jobs they were built for, so you can see which one is yours.

Jamie, the meeting intelligence platform: you record expert calls and diligence calls on your own laptop or phone, consent first, and no bot joining. And you get meeting notes, Ask Jamie across every deal, the Agent in your tools, and meeting data in Europe under GDPR.
Fellow, the AI meeting assistant: on the Enterprise plan, recordings can be deleted automatically after AI processing. You can also redact a transcript before you share it, which suits a compliance team that wants raw content gone.
Fathom, the AI notetaker: you keep the full audio and video of a call, screen included. Reviewing a management presentation then feels like watching it again.

Fritz Simons
General Partner | Aven Capital Partners
Private Equity · 2-11 employees
15-30minssaved per meeting per person

Writing the memo after the meeting? See our AI tools for private equity investment memos.
Working with the sell side too? Compare the AI note takers for investment banks.
Do your calls run on Microsoft Teams? Read about bot free notetakers for Microsoft Teams.
Is your deal flow in Affinity? Look at the Affinity note taker alternatives.
Does your compliance team want everything under EU law? Read our guide to GDPR note takers in Europe.
Meeting founders in person? See the AI note takers for in-person meetings.

FAQs on Free and Paid AI Note Takers For Private Equity

What Is the Best AI Note Taker for Private Equity?

Jamie is the best AI note taker for private equity when your calls carry MNPI. Jamie will record the meeting audio either from your own laptop or phone, and the meeting audio will be deleted by Jamie once transcribed. Fellow, Otter.ai, Fireflies.ai and Fathom are good alternatives depending on what you do. All meeting information collected by Jamie is stored in Europe under GDPR, and Jamie is free for 10 meetings a month.

Are AI Note Takers Safe for Confidential Deal Calls?

Yes, an AI note taker is acceptable for a live confidential deal call if it does not store your meeting audio. It also must not train a model on your meetings. Your compliance department also needs to know where it is storing its data. Ask each vendor these three questions before you record sensitive discussions on a live deal. If a vendor fails even one, your compliance officer stops the tool, and you are back to typing every deal call by hand. Jamie deletes the meeting audio after transcription, never trains models on your meetings, and keeps all meeting data in Europe under GDPR.

Do AI Note Takers Need a Bot to Join the Call?

No, Jamie, Fellow, Fathom and Fireflies.ai can each record with no recording bot involved. The beta version of Fathom's bot-free capture is running on Macs, and on paid versions of their service, Fireflies also records without bots. Jamie records every meeting platform on your laptop, and your in-person meetings on your phone. You would obtain verbal consent from the attendees using your own wording. If you desire, you may also send the optional Recording notice email and post the meeting chat notice.

Can I Use an AI Note Taker on Expert Calls and Site Visits?

Yes, Jamie works on expert calls and site visits. Jamie does record at each meeting platform with whatever device you have, laptop or smartphone. A meeting platform developed by an expert network would also be recorded when it is run from your laptop. The exception is a voice telephone call, which is not recorded. You could walk through a factory recording audio from your phone, and it would sync to your desktop from one account.

Is SOC 2 Required for an AI Note Taker, or Is ISO 27001 Enough?

Your compliance team's vendor policy decides which certifications they accept. Two independently audited standards are worth looking for: ISO 27001 and SOC 2. All four vendors- Fellow, Otter.ai, Fireflies.ai, and Fathom, hold SOC 2 Type II. Jamie is GDPR-compliant, and Jamie is ISO 27001-certified, and Jamie is DORA-ready, and we currently are undergoing our SOC 2 Type II audit.

Which AI Note Takers Sync With DealCloud and Affinity?

Jamie logs meeting notes to DealCloud from the Team plan, and to Affinity on Enterprise only. Fellow and Otter.ai are integrated with Salesforce and HubSpot on their paid plans, with a user limit on Otter Pro. Jamie logs the summary of the meeting along with the full transcript as a new interaction within DealCloud. Jamie matches your contacts by email address.

Is There a Free AI Note Taker for Private Equity Associates?

Yes, Jamie, Fellow, Otter.ai, Fireflies.ai and Fathom all have a free plan; however they are limited in different ways. The free plan from Fellow allows for a maximum of 5 AI note entries in total, while Fathom's free plan offers unlimited recordings. Jamie's free plan covers 10 AI notes per month for meetings up to 30 minutes, with unlimited Ask Jamie and unlimited storage.

You obtain verbal consent at the beginning of each call. In Germany, § 201 StGB makes it a criminal offense to record another person's private words without permission. That is why we created two more routes into Jamie. One is the optional Recording notice email before a meeting, and the other is the meeting chat notice during the call. The obligation to inform all participants remains yours.