10 Best Meeting Management Software in 2025 

Does managing your meetings feel like a chore? 

You’re writing agendas in one tool, notes in another, tasks in a third. Decisions slip away. Ownership gets confusing. And by the time you're prepping for the next call, you're piecing everything together from scattered docs, Slack threads, and memory.

It’s not that your team isn’t trying. The issue is, the system around your meetings is broken.

This list is for teams who want that system to work. I’ve handpicked meeting management tools that'll help you prep faster, stay focused, and run productive meetings.

What Should You Look for in a Meeting Management Tool

Before we move on to the list of tools, let’s quickly go over the key features you should prioritize when picking a meeting management software. 

i. Accurate meeting notes

Your meeting tool should do more than just transcribe; it should understand what matters. That means picking up speaker shifts, handling fast or technical conversations, and turning messy discussions into clean, usable summaries.

If it helps you walk away with clear action items and decisions, not just a wall of text, it’s doing its job. Tools that learn from your usage or let you add custom terms are even better.

ii. Works with all major video conferencing tools

You shouldn’t have to think twice about whether your tool works with the meeting platform you're using today.

Whether it's Zoom, Meet, or Teams, it should just work—no bots to manage, no weird workarounds. The best tools quietly plug into your workflow, detect meetings automatically, and capture everything without disrupting the call.

iii. Easy to use

Even the most powerful features won’t matter if the tool is clunky.

You want something your whole team can pick up without a walkthrough. Organizing meeting notes, finding what was said last week, and sharing recaps should feel intuitive.

iv. Privacy-focused

Meetings are full of sensitive information such as client updates, pricing discussions, and product roadmaps.

A good tool respects that. Look for strong encryption, clear data controls, and the option to avoid storing anything if you don’t need to. The less exposure your meeting content has, the more confidently your team can speak freely.

v. Free plan or affordable pricing

Whether you're testing a new tool or scaling it across a team, pricing shouldn't be a blocker.

The best meeting tools offer a generous free plan or entry-level pricing that gives you full access to core features. You shouldn’t have to commit to an enterprise plan just to get basic functionality or export your notes. 

What Are the Top Meeting Management Tools? 

Based on hands-on testing and team feedback, these are the top 10 meeting management tools in 2025. Each comes with a distinct strength depending on your workflow, team size, or use case:

• Jamie: Best for privacy-first, bot-free meeting summaries with speaker recognition, custom vocabulary, and offline transcription.
• Otter: Best for real-time meeting transcription and live collaboration during Zoom, Meet, or Teams calls.
• Fireflies: Best for AI meeting notes with deep search and post-call automation across CRMs, PM tools, and calendars.
• Bluedot: Best for simple, distraction-free documentation with local audio capture and no bots.
• Granola: Best for solo professionals who want fast, clean summaries without cloud processing or setup hassles.
• Krisp: Best for live transcription in noisy environments, with built-in noise cancellation and speaker analytics.
• Gong: Best for revenue teams that want deep call intelligence, pipeline insights, and coaching tools.
• Fellow: Best for managers running structured meetings with shared agendas, feedback loops, and follow-ups.
• MeetGeek: Best for teams that want meeting productivity analytics and personalized performance feedback.
• Tl;dv: Best for remote teams who need timestamped highlights and searchable video-linked summaries for async collaboration.

Now, let’s take a closer look at each of them.

1. Jamie 

Best for: Privacy-first, bot-free meeting summaries 

Jamie is an AI-powered meeting assistant built for people who run high-stakes conversations, such as founders, investors, executives, sales professionals, and recruiters.

It runs quietly in the background (no bots joining your calls), captures the discussion, and turns it into structured notes.

With GDPR-compliant processing and EU-based hosting, Jamie keeps your data private and secure by design.

See how Jamie works:

Best features

a. Get high-quality summaries and task management

No one wants to spend time rewatching a meeting or cleaning up a messy transcript. With Jamie, you don’t have to.

Right after the call, it gives you a polished, structured summary with neatly organized key takeaways, decisions, and next steps.

Jamie also understands that not every meeting sounds the same. You can add custom words, like product names, acronyms, or internal terms, so your summaries and transcripts reflect the way your team actually speaks.

And in case your internet drops, Jamie can still record and transcribe offline using local audio capture.

You could be leading a sales call or wrapping up a sprint planning session, Jamie helps you stay focused on the conversation without worrying about note-taking.

What makes Jamie’s summaries stand out:

• Highly contextual and easy-to-read summaries
• Auto-generated action items and decision logs for task management
• Support for custom vocabulary, jargon, and acronyms
• Offline transcription—works even without stable internet

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b. Pull up past meeting insights with the smart AI assistant 

If you’re jumping between meetings all day, it’s easy to lose track of what happened when and who said what. Jamie’s Executive Assistant Sidebar acts like a quiet, hyper-organized assistant that’s always one step ahead.

It automatically:

• Identifies who spoke when, using built-in speaker recognition
• Lets you tag speakers once—Jamie remembers them across future meetings
• Surfaces key discussion points, decision moments from past meetings
• Helps you navigate the transcript by topic, speaker, or timestamp

Jamie also works privately on your device, so there’s no awkward “AI bot” joining your Zoom or Teams meeting. That’s a huge advantage when you’re dealing with privacy-sensitive clients or executives.

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c. Share notes easily

Once the meeting ends, you can:

• Instantly copy a shareable link
• Share notes via email
• Copy-paste the notes into tools like Notion, Google Docs, Linear, Todoist, or anywhere you prefer
• Keep the formatting clean and readable across platforms

Jamie also integrates with Google and Outlook calendars, so it gently nudges you when it’s time to start recording. 

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Jamie pricing

Jamie offers 4 pricing plans:

• Free: Offers 10 meetings per month, with a recording duration limit of 30 minutes and 20 messages/day, along with transcription, speaker recognition, task and decision detection
• Standard: 24€/month per user. It unlocks 20 meetings per month, 3-hour meeting limit, 40 assistant messages/day, and priority support 
• Pro: 47€/month per user. It upgrades you to 50 meetings/month and 100 assistant messages/day
• Executive: 99€/month per user. You get unlimited meetings and unlimited assistant messages

Jamie also has a Team plan and Enterprise tier—you’ll get a custom quote based on your specific business requirements. 

Pros 

✅ Works across all video conference platforms

✅ GDPR-compliant and hosted it EU

✅ Doesn’t store recordings, so your confidential data stays private 

✅ Minimalist user interface with no learning curve

✅ Automatically generates action items you can track and complete

✅ Understands the context of conversations 

✅ Works for virtual meetings as well as in-person meetings

✅ All premium features are available in the free plan

Cons  

❌ Doesn’t offer video/audio recordings 

❌ Not meant for real-time transcription (Jamie takes a few minutes after the meeting to process the transcript for better accuracy)

Perfect Meeting Notes, Every Time?

Jamie offers actionable insights.

Use Jamie for Free

2. Otter

Best for: Teams that want real-time meeting transcription and searchable summaries with minimal manual effort.

Otter is an AI-powered meeting assistant that transcribes conversations in real time, joins calls as a bot, and auto-generates shareable notes. 

What sets Otter apart is its live collaboration features—you can highlight key moments, add comments, and assign tasks to attendees while the meeting is still happening.

Best features

• Real-time transcription for Zoom, Google Meet, and Teams
• AI Meeting Assistant that auto-joins and records calls
• AI Chat for quick summary-based Q&A across meetings
• Shared AI Channels to centralize meeting notes by project/team
• Keyword-based search across past meetings
• Automatic slide capture and speaker identification

Pricing

• Basic (Free): 300 monthly transcription minutes, 30 mins per conversation
• Pro ($16.99/month): 1,200 minutes/month, advanced exports, and summary tools
• Business ($30/user/month): Team features, admin controls, shared channels
• Enterprise: Custom pricing for large orgs

Pros

✅ Live collaboration and annotation during meetings
✅ Strong integrations with major video conferencing tools
✅ Useful for async work with searchable shared notes

Cons

❌ Bot-based joining can feel intrusive, especially in client meetings
❌ Accuracy may drop in noisy environments or with overlapping speakers

Also read: Otter AI vs Jamie: Which One is Better for Meeting Summaries?

3. Fireflies 

Best for: Teams that want AI meeting transcription with deep search and automated post-meeting workflows.

Fireflies records meetings across platforms, turns them into structured notes, and plugs into your entire tech stack to auto-sync tasks, update CRMs, and kick off follow-ups.

Best features

• Records and transcribes meetings across Zoom, Meet, Teams, and more
• Smart Search to filter transcripts by keywords, sentiment, topics, and speakers
• AI-generated summaries, action items, and speaker labels
• Soundbites help you create short, shareable clips from any conversation
• Integrates with 50+ apps (Slack, Notion, Salesforce, Asana, Trello)
• Uploads for external recordings (podcasts, interviews, etc.)

Pricing

• Free: Limited transcription credits, 800 minutes of storage
• Pro ($18/user/month): Unlimited transcription, AI summaries, core integrations
• Business ($29/user/month): Collaboration tools, analytics, advanced workflows
• Enterprise: Custom pricing, SOC 2 compliance, dedicated onboarding

Pros

✅ Useful for keyword and sentiment-based transcript search
✅ Automates workflows across CRMs, PM tools, and calendars
✅ Works with both live meetings and uploaded audio/video

Cons

❌ Transcript quality can dip with multiple accents or crosstalk
❌ Feature-rich interface may overwhelm first-time users

Also read: 10 Best Fireflies AI Alternatives

4. Bluedot

Best for: Teams that want simple, distraction-free meeting documentation with AI-generated notes and summaries.

Bluedot is a lightweight AI meeting assistant designed to make note-taking effortless.

Instead of joining your calls as a bot, it captures audio locally from your device and quietly generates summaries, decisions, and action points.

Its clean interface and privacy-first approach make it ideal for client-facing teams and solo professionals.

Best features

• Records audio locally for privacy
• AI-generated summaries with decisions, to-dos, and discussion points
• Easy sharing via email, Slack, or Notion
• Tags and categories for organizing meeting notes
• Works with any meeting platform (Zoom, Meet, Teams, etc.)
• Minimal setup; runs quietly in the background

Pricing

• Free: Limited meetings and basic summaries
• Pro ($15/user/month): Unlimited meetings, full summaries, integrations
• Team ($30/user/month): Shared workspace, team insights, advanced exports
• Enterprise: Custom pricing with admin controls and compliance

Pros

✅ Bot-free setup is perfect for sensitive discussions
✅ Clean summaries that focus on outcomes, not just transcription
✅ Works across any platform without extra configuration

Cons

❌ No real-time transcription or live collaboration tools
❌ Lacks deeper analytics or CRM integrations found in more advanced tools

Also read: 7 Best Bluedot Alternatives for AI Note-Taking

5. Granola

Best for: Solo professionals and founders who want private meeting summaries without a bot in the room.

Granola is an ultra-minimalist AI meeting assistant that quietly records audio from your device (not the cloud) and delivers clear, concise summaries after each call.

It’s ideal for people who move fast and don’t want complexity getting in the way.

Best features

• Bot-free audio capture directly from your device
• AI-generated summaries with bullet-point highlights, decisions, and follow-ups
• Works seamlessly with Zoom, Google Meet, Teams, and more—no integrations needed
• Instant keyboard shortcut to start or stop recording
• Clean, distraction-free UI focused on just the essentials
• Notes are ready within minutes post-meeting

Pricing

• Free: Up to 10 meetings/month, basic summaries
• Pro ($15/month): Unlimited summaries, premium AI output, faster processing
• Team (Coming Soon): Shared notes, centralized control, team dashboard

For more details, check out our Granola note-taker pricing guide.

Pros

✅ Non-intrusive and privacy-friendly—no bots or setup required
✅ Works well for consultants, solopreneurs, and client-facing pros
✅ Extremely fast and lightweight

Cons

❌ No live transcription or real-time collaboration features
❌ Still early-stage—missing deeper integrations and team capabilities

6. Krisp 

Best for: Professionals who want crystal-clear calls and meeting notes with built-in noise cancellation.

Krisp enhances your meeting experience by removing background noise, voice echoes, and cross-talk in real time on both ends of the call. 

What makes Krisp unique is its dual value: it improves audio quality and delivers AI-powered meeting summaries, making it a go-to tool for anyone who lives in back-to-back calls.

Best features

• Bi-directional noise cancellation (your side and theirs)
• Echo removal and voice enhancement
• AI Meeting Assistant for automatic transcription and summaries
• Real-time call insights (talk time, filler words, pacing)
• Works with any conferencing app—Zoom, Meet, Teams, Slack, and more
• Enterprise-grade privacy

Pricing

• Free: Limited noise cancellation and summary features
• Pro ($12/month): Unlimited noise cancellation, meeting assistant, personal insights
• Team ($12/user/month): Shared insights, admin dashboard, analytics
• Enterprise: Custom pricing with SSO, advanced controls, dedicated support

Pros

✅ Best-in-class noise cancellation for distraction-free calls
✅ AI summaries + audio enhancements in one lightweight tool
✅ No audio gets stored in cloud

Cons

❌ Summary features are still evolving and may lack depth compared to dedicated tools
❌ Requires desktop app; mobile support is limited

7. Gong 

Best for: Revenue teams that want deep call intelligence, deal insights, and coaching at scale.

Gong is more than a meeting recorder—it's a revenue intelligence platform. It analyzes customer conversations across calls, emails, and demos to uncover patterns that impact pipeline, deal velocity, and rep performance. 

What makes Gong stand out is its ability to turn raw meeting data into actionable insights that drive coaching, forecasting, and strategic decisions.

Best features

• Automatic call recording and transcription across Zoom, Meet, Teams, and more
• Deal tracking based on what’s said (or not said) in sales conversations
• AI-powered coaching insights (talk ratios, objection handling, competitor mentions)
• Forecasting tools based on real-time pipeline signals
• Integrations with Salesforce, HubSpot, Slack, and sales engagement platforms
• Team scorecards and performance benchmarking

Pricing

Gong doesn’t list pricing publicly. It’s typically sold as an annual license with custom pricing based on team size.

Pros

✅ Unmatched conversation analytics and revenue-focused insights
✅ Helps sales leaders coach more effectively and close pipeline gaps
✅ Combines meetings, CRM data, and email for a full-funnel view

Cons

❌ Expensive and designed more for mid-market to enterprise teams
❌ Overkill for teams just looking for transcription or basic summaries

Also read: Best Gong Alternatives & Competitors

8. Fellow

Best for: Managers and teams who want structured meeting agendas, notes, and feedback—all in one collaborative space.

Fellow makes your meetings more intentional.

From shared agendas to real-time collaboration and post-meeting follow-ups, it helps teams turn meetings into action. 

What sets it apart is its focus on manager workflows like 1-on-1s, performance reviews, and team check-ins.

Best features

• Collaborative meeting agendas and note-taking
• Real-time action item tracking and task assignment
• Templates for recurring meetings (1-on-1s, standups, project syncs)
• Feedback requests and performance tracking
• Integration with Google Meet, Zoom, Slack, Asana, and more
• Meeting automations like nudges and calendar syncing

Pricing

• Free: Up to 10 users, limited meetings and templates
• Pro ($9/user/month): Unlimited meetings, custom templates, integrations
• Business (Custom pricing): Admin controls, analytics, team-wide rollout
• Enterprise: Advanced security, dedicated support, SSO

Pros

✅ Built for structured, outcome-driven meetings
✅ Ideal for people managers and team leads
✅ Encourages accountability with assigned action items

Cons

❌ Not bot-free
❌ May require other tools for capturing full meeting content (like video/audio)

Also read: Best Fellow App Alternatives

9. MeetGeek

Best for: Teams that want automated meeting notes with personalized insights and performance analytics.

MeetGeek focuses deeply on meeting productivity.

It scores how well you run meetings, tracks talk time, and also provides improvement tips. If you're on the lookout for coaching and continuous improvement, this would be a good pick.

Best features

• AI-powered summaries with action items and key moments
• Automatic recording, transcription, and note generation
• Talk-time analysis, meeting engagement, and sentiment tracking
• Highlights reel generation for fast meeting reviews
• Seamless integrations with Google Calendar, Zoom, Microsoft Teams, Slack, Notion, and CRMs
• Team collaboration tools to share and review meeting takeaways

Pricing

• Free: 5 meetings/month, basic summaries and highlights
• Pro ($15/user/month): Unlimited meetings, custom branding, integrations
• Business ($29/user/month): Team analytics, shared workspaces, SOC 2
• Enterprise: Custom plan with dedicated support and SLAs

Pros

✅ Performance insights for meetings
✅ Automatically detects and summarizes action items
✅ Clean UI with almost no learning curve

Cons

❌ Some insights (like analytics and coaching) are only available on paid plans
❌ Bot-based meeting joining may not be ideal for sensitive calls

Also read: 10 Best MeetGeek Alternatives

10. tl;dv

Best for: Remote teams that need timestamped highlights and AI-powered meeting summaries synced with video.

tl;dv is a meeting recorder and AI note-taker that captures Zoom, Google Meet, and Microsoft Teams calls, then automatically generates smart summaries with timestamps linked to the actual video.

It’s built for teams that want to revisit key moments without rewatching entire calls.

Best features

• AI-generated summaries with highlights
• One-click clip creation and video snippet sharing
• Speaker detection and multi-language transcription
• Integrations with Notion, Slack, HubSpot, and CRM tools
• Search across spoken words, notes, and action items
• Auto-tag and organize recordings by topic or speaker

Pricing

• Free: Unlimited recordings, AI summaries, Zoom/Meet integrations
• Pro (€20/user/month): CRM sync, advanced search, custom branding
• Business (€40/user/month): Admin controls, SOC 2 compliance, API access
• Enterprise: Custom pricing for large teams

Pros

✅ Timestamped notes linked directly to video playback
✅ Effortless sharing of video highlights and action items
✅ Clean interface tailored for remote/async workflows

Cons

❌ Some advanced features (like CRM sync) are locked behind higher tiers
❌ Occasional glitches with speaker detection on crowded calls

Also read: tl;dv vs Jamie: Which One Is Best for Note Taking?

Manage Your Meetings Like a Pro with Jamie

Whether you’re leading a sales call, running a team sync, or gathering feedback from a client, the right software should support the way your team works.

Each of the tools in this list bring something useful to the table. Some are great for real-time transcription. Others focus on structured agendas or performance analytics. But if your priorities include clarity, privacy, and a smoother post-meeting handoff, Jamie stands out. It quietly captures the right details, gives you a clean summary you can trust, and keeps your workflow moving smoothly.

Download Jamie for free to experience it yourself (no credit card details needed)!

Or if you’d like to see the tool in action before making a move, book a free demo. 

Bot-free, Secure Notes?

Jamie delivers.

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Read More

• 10 Best Call Transcription Software in 2025
• Otter AI vs Fireflies vs Jamie: Which one is better in 2025?
• 10 Best Speech-to-Text Software for 2025
• Best Free Transcription Software: 6 Tools Tested and Reviewed [2025]
• 10 Best AI Meeting Assistants for Google Meet
• 10 Best AI Meeting Assistants for Microsoft Teams

FAQs

What is the best meeting management software for remote and in-person teams?

The best meeting management software is one that helps your team stay focused, whether you're meeting in-person or across time zones. Look for tools that support video conferencing, easy note taking, and real-time collaboration, while also offering offline capabilities when needed. Options like Jamie, Fellow, and MeetGeek are built to manage both remote meetings and traditional office setups efficiently.

Can I use meeting management tools for board meetings?

Yes. You can use your professional meeting management software for high-stakes board meetings. They help board members prepare and review board books, manage agenda items, control access to sensitive documents, and ensure every meeting is productive and secure. Jamie, for instance, is designed for such high-stakes meetings where you need to capture detailed meeting notes.

How does online meeting management software help teams run better meetings?

Online meeting management software streamlines the entire workflow, from scheduling, agenda creation, documenting discussion, and assigning action items. It ensures that team meetings stay on track, meeting minutes are automatically generated, and participants are aligned on follow-ups, leading to more efficient meetings overall.

Is there a free version of most meeting management software?

Many tools do offer a free version, though it often comes with a time limit on recordings or a cap on the number of meetings per month. Jamie, for instance, includes a generous free tier to help small teams or individuals get started without committing upfront.

Can meeting software improve organization-wide accountability?

Yes, especially when you use tools that log key action items and assign owners during the meeting itself. A high level of clarity and tracking supports better collaboration across teams, ensures follow-through, and helps managers monitor progress over time.

How does meeting management software support private or sensitive discussions?

Look for software that prioritizes security and access control. Jamie, for example, doesn’t store recordings by default and offers GDPR-compliant local audio processing, which makes it a great fit for teams that need to keep private conversations secure.

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