10 Best AI Note-Takers for Remote Teams 

The call ends. Everyone waves goodbye. Ten seconds later, the questions start rolling in:

“Are we waiting on Marketing for that?”

“Did we agree to launch next week or the one after?”

“Who’s taking the lead on this?”

And now you're in the deep trenches of Slack threads, looking for answers.

That’s exactly why I went hunting for better AI note-takers for remote teams. Tools that understand what’s being said, pull out action items, and give your team something solid to work with after the meeting ends. 

I tested each of these tools in real remote team settings (for client check-ins, sprint planning, async handoffs, internal meetings, and more) to shortlist ones that improved follow-through and didn’t add yet another layer of friction. Let’s explore!

What Should You Look for in an AI Note-Taker?

Here are the key features I prioritize in a meeting note-taker app: 

• Easy to use: I don’t want to waste time onboarding the team or figuring out clunky interfaces. The tools need to be intuitive and quick to set up
• Error-free notes: Misquotes and messy transcripts lead to confusion. I look for tools that consistently capture meeting discussions, with minimal errors and speaker recognition
• Fast and flexible sharing: The best tools let me send notes straight to Slack, Notion, or generate a quick link. I prioritize anything that makes it easier to keep the team in the loop without extra steps
• Easy retrieval and search: I want to find notes from past meetings without digging through folders. Smart search and organized archives are a must
• Strong security and privacy: Since remote teams often discuss sensitive work like client updates, roadmaps, and hiring plans, I only consider tools that offer serious data protection and encryption

Also read: AI Note Taker Apps: We tried the best 7 in 2025

What Are the Best AI Note-Takers Your Remote Team Can Use? 

Based on my experience and research, the top AI note-takers for remote teams are: 

Let's explore each tool in detail.

1. Jamie

Best for: Accurate and actionable AI meeting notes across all video conferencing platforms

Full disclosure: Jamie is our product, but it made it to the top of this list because of its accuracy, ease of use, and security features. I aim to present a neutral review based on my experience. 

Designed for founders, investors, sales professionals, and busy executives, Jamie is a GDPR-compliant, bot-free AI note taker. From internal team check-ins, sales calls, to client meetings, Jamie works for all types of meetings and improves productivity by eliminating manual note-taking. 

Jamie key features 

a. Accurate transcription 

Jamie offers high-quality and reliable transcription for all your meetings. Its transcription system becomes more accurate over time by learning from the user’s environment and regular speakers. 

The best part is, Jamie supports the use of custom words, which allows you to add specific names, acronyms, or industry terms that might not be recognized by standard speech-to-text models. 

Once a speaker is manually identified the first time, Jamie remembers their voice pattern, eliminating the need to re-identify them in future meetings. 

See how Jamie works:

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b. Actionable summary 

After transcribing a meeting, Jamie automatically generates a clear and concise meeting summary. 

The summary includes all key discussion points, action items, and decisions made during the meeting and they’re presented in an easy-to-read format. 

You don’t need to upgrade to a paid plan to access this functionality—Jamie provides access to all of its premium features even on the free plan.

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c. Quick notes sharing

Jamie makes it easy for remote teams to share meeting notes and action items with others. 

Once a meeting ends, users can instantly copy notes and tasks and paste them into popular productivity apps such as Notion, Todoist, Google Docs, and more. 

You can also share your notes via email directly from Jamie, or generate a shareable link to make follow-up and collaboration seamless. 

Notes are never shared automatically, so you have full control over who sees them.

d. Instant AI-powered meeting insights (Sidebar)

Are you looking for specific pieces of information from past meetings but don't have time to go through every single summary before your next call? Don't worry. With Jamie's Executive Assistant Sidebar, you can retrieve information within seconds. It ‘s useful for:

• Answering any question about your past meetings that you recorded with Jamie
• Brainstorming new ideas for your next strategy workshop or new marketing campaign
• Draft an answer in seconds to an email you are working on.

You can select your favorite LLM model to always get the best output. You have access to:

• Jamie (our own model which allows you to access all your meeting notes)
• Claude 3.5
• GPT-4

Jamie's pricing 

Jamie offers 4 pricing tiers:

• Free: Offers 10 meetings per month, with a recording limit of 30 minutes and 20 messages/day, along with transcription, speaker recognition, task and decision detection
• Standard: 24€/month per user. It unlocks 20 meetings per month, 3-hour meeting limit, 40 assistant messages/day, and priority support 
• Pro: 47€/month per user. It upgrades you to 50 meetings/month and 100 assistant messages/day
• Executive: 99€/month per user. You get unlimited meetings and unlimited assistant messages

Jamie also has a Team plan and Enterprise tier—the quotes depend on specific business requirements.

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Jamie pros and cons 

Pros

✅ Lets you enjoy bot-free, secure meetings

✅ Captures the nuances of human speech, such as accents, industry jargon, and user-specific phrases

✅ Supports 100+ languages

✅ Works across all meeting platforms

✅ Offers a clutter-free user interface

Cons

❌ Doesn’t store meeting recordings 

❌ Doesn’t support real-time transcription

Need Secure Meeting Notes?

Jamie works bot-free.

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2. Zoom AI Companion 

Best for: Remote teams and organizations that already use Zoom for video conferencing and want automated meeting notes without switching platforms.

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Zoom AI Companion is an integrated generative AI assistant within the Zoom platform. It automates meeting note-taking, generates summaries, and streamlines remote team collaboration through smart features embedded in meetings, chat, and webinars.

Zoom AI Companion’s key features

• Automatically generates concise summaries and action items from Zoom meetings
• Real-time transcription of discussions within Zoom meetings
• Highlights, smart chapters, and analytics for cloud recordings
• Allows participants to ask questions and catch up on missed content without interrupting the meeting
• AI-powered brainstorming and image generation on Zoom Whiteboard

Zoom AI Companion’s pricing

For existing paid Zoom subscribers, it's included at no extra cost.

Zoom AI Companion pros

✅ Seamless integration within Zoom’s ecosystem—no need for third-party tools

✅ Real-time assistance and Q&A during meetings

✅ Secure data handling with encryption

✅ Supports brainstorming and presentation coaching

Zoom AI Companion cons

❌ Works only within Zoom

❌ Struggles with industry-specific jargon

Also read: Best AI Note-Takers for Zoom

3. Gemini in Google Meet 

Best for: Remote and hybrid teams using Google Meet within Google Workspace Business and Enterprise plans who want seamless AI-powered meeting notes without leaving the Google ecosystem.

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Gemini in Google Meet is Google’s built-in AI companion. It automatically joins your meetings to quietly listen and generate real-time notes, summaries, and action items.

Gemini's key features

• Low-latency translation preserves voice tone and expression
• AI assistance available in Gmail, Docs, Sheets, Slides, Drive, and Chat alongside Meet for a unified workflow
• Smart replies, document summarization, and brainstorming within Workspace apps using Gemini AI
• Data stays within your organization and not used for external AI training

Gemini's pricing

Gemini AI features, including the Meet note-taking companion, are included in Google Workspace Business Standard, Business Plus, and Enterprise plans. There is no separate charge for Gemini in Meet beyond these Workspace subscriptions.

Gemini pros

✅ Deep integration with Google Workspace tools ensures smooth workflow continuity

✅ Automatically captures comprehensive meeting notes and next steps with citations

✅ Supports real-time translation, which is helpful for multilingual meetings

✅ No need for third-party apps

Gemini cons

❌ AI note-taking and translation features require paid Google Workspace plans (Business Standard or higher)

❌ Limited language support for translation

Also read: Best AI Meeting Assistants for Google Meet

4. Co-Pilot in Microsoft Teams

Best for: Remote and hybrid teams using Microsoft Teams within organizations that have Microsoft 365 Copilot licenses.

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Microsoft Teams Co-Pilot, powered by Microsoft 365 Copilot, includes the AI "Facilitator" feature that automates real-time note-taking, meeting moderation, and task tracking during Teams meetings. It captures and updates meeting notes, highlights key points and decisions, and allows participants to collaborate on notes, freeing them to focus fully on discussions.

Microsoft Co-Pilot's key features

• Creates and updates meeting notes live in a shared workspace accessible to all internal participants.
• Tracks agenda, reminds participants to wrap up, and recaps decisions 
• Participants can co-author and correct notes during the meeting
• Attendees can ask the questions in meeting chat for insights without interrupting the flow
• Automatically identifies and tracks tasks and next steps
• Notes are stored in Loop pages for seamless collaboration across Microsoft 365 apps

Microsoft Co-Pilot's pricing

Requires a Microsoft 365 Copilot license, which is an add-on to existing Microsoft 365 subscriptions, priced around $30 per user/month as of 2025. Only licensed users can enable Facilitator, but all internal meeting participants can view and collaborate on notes.

Microsoft Co-Pilot pros

✅ Deep integration with Microsoft Teams and Microsoft 365 ecosystem

✅ Real-time collaboration on notes keeps everyone aligned.

✅ Interactive AI assistant enhances engagement without disruption

✅ Enterprise-level security and compliance

✅ Supports both meeting and chat summarization

Microsoft Co-Pilot cons

❌ Requires costly Microsoft 365 Copilot license, adding to subscription expenses

❌ Only available to internal participants; external guests cannot access Facilitator content

5. ClickUp AI Notetaker

Best for: Remote and hybrid teams using ClickUp for project management and collaboration.

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ClickUp AI Notetaker automates meeting note-taking by capturing transcripts, smart summaries, and action items from any call, and directly integrates these insights into ClickUp’s docs, tasks, and chat.

ClickUp AI Notetaker key features

• Captures transcripts, video, and detailed summaries in private ClickUp Docs
• Converts decisions and next steps from meetings into assigned tasks automatically
• Helps you find who said what across meetings within ClickUp
• Provides TL;DR versions of meetings to catch up quickly without attending
• AI posts call summaries directly into ClickUp Chat channels

ClickUp AI Notetaker pricing

• ClickUp offers a free plan with basic features
• Paid plans start at $7 per user/month(Unlimited plan)
• The AI Notetaker functionality is available via ClickUp Brain, an AI assistant add-on costing $7 per user/month on top of any paid plan

ClickUp AI Notetaker pros

✅ Deep integration with ClickUp’s project management and collaboration tools

✅ Automates tedious note-taking and task creation, saving time

✅ Smart summaries help users stay updated without attending every meeting

✅ Works with any meeting platform

✅ Affordable pricing compared to many enterprise AI note-taking tools

ClickUp AI Notetaker cons

❌ Full AI Notetaker features require purchasing the ClickUp Brain add-on

❌ No standalone app; functionality is tied to ClickUp’s platform

Also read: ClickUp AI Note-Taker vs. Jamie: Which One's Better?

6. Supernormal 

Best for:
Remote teams, sales and product teams, and executives who want to effortlessly document meetings and convert conversations into actionable insights without manual effort.

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Supernormal is an AI-driven meeting assistant that simplifies capturing and managing meeting notes by providing automatic transcription, summaries, and action item tracking. It integrates seamlessly with major video conferencing platforms and productivity tools, helping remote teams stay organized and focused.

Supernormal's key features

• Captures spoken content in real-time with speaker identification
• Creates clear, concise overviews of meetings highlighting key decisions and next steps
• Extracts tasks from discussions and assigns them to relevant participants
• AI meeting assistant (Norma) offers live support during meetings by answering questions and summarizing points
• Helps prepare and distribute meeting agendas to keep sessions on track

Supernormal's pricing

• Starter: Free. Includes 1k minutes of storage/member and integrations with Asana, Slack, ClickUp, Linear, Zapier, and Hubspot
• Pro: $10 per user/month. Includes meeting note templates, sharing controls, video recording
• Business: $19 per user/month. Includes advanced AI models, custom templates, admin controls
• 7-day free trial available

Supernormal Pros

✅ Saves time by automating detailed note-taking and task creation

✅ Integrates with a broad ecosystem of collaboration and CRM tools

✅ Real-time AI assistant improves meeting engagement

✅ Supports global teams with multi-language transcription

✅ Strong security measures suitable for enterprise use

✅ Customizable to fit different team workflows

Supernormal Cons

❌ Pricing may be steep for smaller teams or freelancers

❌ Transcription accuracy can vary, especially with complex terminology

7. Avoma 

Best for: Sales teams, customer-facing professionals, and knowledge workers looking for an AI-powered platform that combines meeting automation, conversation analysis, and revenue intelligence within a single tool.

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Avoma is an all-in-one AI meeting assistant that automates note-taking, transcription, follow-ups, and CRM updates while providing conversation intelligence and coaching insights to help teams collaborate efficiently and drive revenue growth.

Avoma's key features

• AI-generated notes and smart summaries tailored to custom templates
• Calendar and scheduling automation, including group and round-robin scheduling
• Conversation intelligence with talk pattern analysis, coaching scorecards, and engagement insights
• CRM integration with automatic updates and deal risk forecasting
• AI Copilot chatbot for instant, objective answers during meetings

Avoma's pricing

• AI Meeting Assistant: $19 per user/month (billed annually). Includes recording, transcription, AI notes,  and scheduling
• Organization: $29 per user/month (billed annually). Includes up to 100 paid seats, custom AI topics, group and round-robin scheduling
• Enterprise Plan: $39 per user/month (billed annually). Includes dedicated support, quarterly business reviews, unlimited usage intelligence
• Free 14-day trial available with no credit card required

Avoma pros

✅ Strong CRM automation reduces manual data entry

✅ Customizable templates and workflows adapt to varied team needs

✅ Supports coaching and performance improvement with AI scorecards

✅ Scalable pricing plans suitable for individuals to large enterprises

✅ Free view-only seats encourage collaboration without extra cost

Avoma cons

❌ Some advanced features require higher-tier plans and minimum seat commitments

❌ AI transcription and analysis accuracy may vary with audio quality and industry jargon

Also read: Best Avoma Alternatives

8. Fireflies

Best for: Remote and hybrid teams, project managers, and sales professionals who need searchable meeting records and smooth collaboration.

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Fireflies is an AI meeting assistant that turns hours of conversation into actionable insights, and also allows video recordings and synced transcripts for easy playback. It integrates with major conferencing tools to help teams focus on discussions while automating note-taking and follow-ups.

Fireflies' key features

• Real-time transcription with speaker identification
• Seamless integrations with Zoom, Microsoft Teams, Google Meet, Slack, Salesforce, and more
• Searchable meeting archives for quick retrieval of past discussions
• Conversation intelligence including talk-time analytics and participation tracking
• AI assistant “AskFred” to answer meeting content-related queries instantly

Fireflies' pricing

• Free Plan: Unlimited transcription, 800 minutes storage per user, basic summaries
• Pro Plan: $10/user/month (annual billing). Includes expanded storage, unlimited AI summaries, talk-time analytics
• Business Plan: $19/user/month (annual billing). Includes unlimited storage, video recording, conversation intelligence, API access
• Enterprise Plan: $39/user/month (annual billing). Includes advanced security, compliance, onboarding, and dedicated support

Fireflies pros

✅ Extensive integrations across conferencing and productivity platforms

✅ Powerful AI summaries and searchable transcripts save time

✅ Conversation analytics improve meeting effectiveness

✅ Scalable plans suitable for individuals to large enterprises

✅ Strong focus on data security and compliance

Fireflies cons

❌ Some advanced analytics and video features require higher-tier plans

❌ Transcription accuracy may vary with poor audio or accents

Also read: Best Fireflies AI Alternatives

9. Circleback

Best for: Sales teams, customer success managers, and knowledge workers who want a reliable AI assistant to capture meeting details and automate post-meeting workflows.

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Circleback delivers organized notes and automates follow-ups, while integrating seamlessly with popular collaboration and CRM tools to boost team productivity.

Circleback’s key features

• Supports 100+ languages with high-quality, real-time transcription
• Drafts and sends personalized follow-up emails to keep conversations moving
• Connects with Zoom, Microsoft Teams, Google Meet, Slack, HubSpot, Salesforce, Notion, and Zapier
• Lets you easily locate past discussions, decisions, and tasks with powerful search functionality
• Syncs with calendars to join meetings automatically and manage schedules efficiently

Circleback’s pricing

• Individual Plan: $20.83/user/month (billed annually). Includes unlimited meetings, transcription, AI notes, and integrations
• Team Plan: $25/user/month (billed annually). Adds team collaboration, sharing, advanced security, and admin controls
• Enterprise Plan: Custom pricing. Includes tailored onboarding, compliance features, priority support, and dedicated account management
• Free 7-day trial available

Circleback pros

✅ Extensive integrations connect meeting insights with CRM and productivity tools

✅ User-friendly interface and desktop app enhance usability and flexibility

✅ Powerful search and archive features improve knowledge management

✅ Supports both virtual and hybrid meeting workflows

Circleback cons

❌ No free tier beyond the trial period, which may limit accessibility for small teams

❌ Editing transcripts and speaker tags can be cumbersome

10. Bluedot

Best for: Remote teams seeking effortless meeting documentation with strong privacy controls.

Bluedot is a bot-free, Chrome extension-based AI meeting assistant that offers accurate transcription,automated note-taking, and seamless integration with Google Meet, Zoom, and Microsoft Teams. 

Bluedot’s key features

• Captures meetings via Chrome extension without intrusive bots
• Provides talk-time analysis, conversation patterns, and an AI chat to query meeting content
• Allows uploading of existing recordings from Google Drive or local storage
• Lets you manage who can view or edit transcripts and notes to protect sensitive data
• GDPR-compliant with encryption, SOC 2 certification, and data privacy safeguards

Bluedot’s pricing

• Free: Limited to 5 lifetime recordings, 1-hour max per recording, basic Slack integration
• Basic: $14/user/month (billed annually). Includes unlimited audio-only meetings (up to 1 hour), limited free members, Slack integration
• Pro: $20/user/month (billed annually). Includes unlimited video meetings with no duration limits, custom templates, limited file imports
• Business: $32/user/month (billed annually). Includes unlimited file imports, Salesforce and HubSpot integrations, unlimited free members
• Enterprise: Custom pricing. Includes advanced security (SSO, data retention), onboarding, dedicated support

Bluedot pros

✅ Highly accurate, real-time transcription with broad language support

✅ Automated, well-structured notes and summaries save time

✅ Strong CRM and productivity tool integrations improve workflow automation

✅ Easy sharing and permission management for sensitive meeting content

Bluedot cons

❌ Limited free plan with only 5 recordings may restrict trial use

❌ Some users report occasional transcription inaccuracies in noisy environments

Also read: 7 Best Bluedot Alternatives for AI Note-Taking [2025]

Pick the Right AI Meeting Assistant for Your Remote Team

Choosing the right AI note-taker depends on your team’s specific needs, whether it's seamless integration with your meeting apps, structured meeting insights, ease of use, or something else.

While each tool on this list has its strengths, Jamie stands out for remote teams that want accurate notes, strong data privacy, and zero meeting disruptions.

When you’re looking for a frictionless way to capture and act on conversations without bots or setup headaches, Jamie is a smart place to start.

Start using Jamie for free and see it in action—no credit card required!

Or do you want a closer look before deciding? Schedule a free demo today.

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On-Point Meeting Insights?

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FAQs

1. What is the best AI note taker for remote teams in 2025?

The best AI note takers for remote teams combine accurate real-time transcription, structured meeting notes, and seamless integrations with project management tools. Jamie, Zoom AI Companion, and Supernormal stand out by offering actionable summaries, smart search, and flexible sharing. For most use cases, Jamie is a good fit for teams that want an AI-powered note taking experience without bots or extra configuration.

2. Can AI note taker tools replace manual note taking during meetings?

Yes, modern AI note taker tools significantly reduce the need for manual note taking by capturing key moments, generating summaries, and organizing action items automatically. With advanced features like natural language processing and speaker recognition, AI meeting assistants like Jamie, Avoma, and Fireflies not only transcribe meetings but also generate AI notes you can share across your remote team. This shift improves focus during team meetings and boosts follow-through afterward.

3. Which AI note taking apps support both audio and video files?

Many AI note taker apps now support transcription and meeting notes from both audio and video files. For instance, Bluedot and Fireflies let you upload recordings directly, while Jamie supports offline meetings as well. Whether you're working with sales calls, internal meetings, or video conferencing platforms like Microsoft Teams or Google Meet, these tools transcribe meetings and generate notes with just a few clicks.

4. Is there a free AI note taker that works well for virtual meetings?

Yes, several AI note taker tools offer generous free plans for virtual meetings. Jamie’s free version includes 10 meetings/month with full access to premium features like summaries and speaker recognition. Fireflies and ClickUp AI also provide free AI note features, though usage limits vary. These tools are ideal if your team needs a free AI note generator without sacrificing essential functionality like action items, searchable transcripts, and sharing options.

5. How do AI-powered note takers handle Microsoft Teams meetings?

AI-powered meeting assistants like Microsoft Copilot and Supernormal integrate directly with Microsoft Teams meetings, automatically capturing meeting transcriptions, action items, and AI-generated notes. These tools are especially useful for larger teams relying on structured meeting notes, task tracking, and collaborative editing during or after the call. Some, like CoPilot, even allow real-time moderation and note collaboration using Microsoft Loop pages.

6. What features should I look for in the best AI note taking tools?

The best AI note taking tools offer more than transcription. Key features include real-time transcription accuracy, AI summaries, speaker detection, seamless integrations with platforms like Google Meet and Microsoft Teams, and support for sharing notes across apps like Notion and Slack. Tools like Jamie also include an AI assistant sidebar that lets you search past meeting transcripts, brainstorm, or draft responses using your meeting history.

7. Can AI note takers help sales teams analyze voice conversations from sales meetings?

Absolutely. AI meeting assistants like Avoma and Fireflies are designed with sales teams in mind, offering features like conversation intelligence, deal risk tracking, and CRM integration. These platforms analyze voice conversations from sales meetings, identify key points, and automatically sync meeting notes with tools like Salesforce or HubSpot, saving reps hours of manual note entry and boosting pipeline visibility.

8. How do AI note taking apps manage and organize all your meetings?

AI note taker apps like Jamie, Fireflies, Circleback, and Bluedot are built to handle meeting transcripts from all your meetings—client calls, internal syncs, and project standups. They extract key takeaways, store notes in structured formats, and let you search or filter through past discussions quickly. Whether you're handling project management, team collaboration, or preparing for future meetings, these tools streamline knowledge management across your organization.

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