Due Diligence Call Template

A due diligence call template is a structured format for documenting financial, commercial, and operational diligence calls during an M&A or private equity transaction. It defines what to capture from each session: the context of the call and the specific workstream being addressed, the key findings and data points that emerged, any adjustments or normalizations discussed, risks and red flags that surfaced, open items that still need to be resolved, and the net impact on the investment thesis. The goal is to produce precise, actionable notes that feed directly into the deal model, IC materials, and advisor reports - without the deal team spending hours reconstructing what was said.

About this template

This template has six sections. Each one tells Jamie what to capture during a DD call and how to structure the output.

Section 1: Call Context

Captures the setup: target name and deal stage, who was on the call, which diligence workstream this call addressed, and the specific questions it was designed to answer. Essential for knowing what each set of notes was trying to accomplish.

Section 2: Key Findings

Documents the most important facts and data points that emerged - revenue quality, margin analysis, working capital patterns, customer dynamics, and operational metrics. Captures actual numbers shared during the call and flags where estimates were given vs. verified figures.

Section 3: Adjustments and Normalizations

Lists any pro forma adjustments to reported financials that were discussed: add-backs, one-off items, cost savings, and areas where reported numbers may not reflect economic reality. The section that feeds directly into the deal model.

Section 4: Risks and Red Flags

Isolates every risk, concern, or red flag that emerged - financial, operational, legal, or regulatory. For each risk: how material is it and how could it affect valuation or deal structure. Also captures where the counterparty was evasive, couldn't answer, or contradicted earlier information.

Section 5: Open Items and Information Requests

Lists everything still unresolved: documents not yet received, questions not fully answered, contradictions between this call and other sources, and modeling work needed. Each item with an owner and deadline.

Section 6: Impact on Investment Thesis

Assesses how this call changed the team's view of the deal - whether it increased or decreased confidence, which model assumptions need updating, and whether valuation needs to move.

Why deal teams use this template

DD calls generate the facts that underpin the entire deal model and the documentation is almost always an afterthought

The numbers discussed on a DD call with a QoE advisor or CFO are not opinions - they are the inputs to your model. When those conversations happen fast and the notes are unstructured, critical adjustments get missed and open items fall through the cracks.

Consistent structure makes cross-workstream synthesis possible

A PE deal runs simultaneous DD tracks - financial, commercial, legal, operational. When each workstream produces notes in the same format, the deal team can synthesize findings across tracks without reformatting. What risks came up in both financial and commercial DD? What open items overlap between legal and operations? That synthesis is only possible with structured notes.

Open items lists stop falling through the cracks

The open items section is the most operationally valuable part of any DD call note. When it is structured and complete, nothing gets lost between calls. When it lives in someone's inbox, things slip. Structured DD notes with a clear open items section reduce the number of surprises at IC.

Advisors and analysts spend less time on call write-ups and more time on analysis

A DD call write-up done manually by an associate or junior analyst takes 30 to 60 minutes. With this template, Jamie produces structured notes within minutes of the call ending. That time shifts from documentation to the actual analysis the notes are supposed to enable.

Add this template to your Jamie account, or sign up and try it for free.

Open in Jamie

How to Use This Template in Jamie

Jamie works natively on your device. No bot joins your call, no meeting link needed. Use it across every online platform, capture in-person meetings via your laptop or phone, and get structured notes in 100+ languages - and your data stays on EU servers, fully encrypted, GDPR compliant.

Step 1: Add the Due Diligence Call template in Jamie under Settings > Templates - or click Use this template to load it automatically.

Step 2: Start your DD call on any platform: Zoom, Teams, Google Meet, or phone.

Step 3: Within minutes of the call ending, your notes appear structured in six sections.

Step 4: Switch templates after the fact if needed. Jamie regenerates the summary in the new format. Your transcript stays the same.

Built for PE, IB, and M&A teams

Jamie processes and stores your data only within the EU. All data is encrypted with AES-256 in transit and at rest. No third-party bot sits in your call. No audio retained after transcription. This fits within the compliance requirements most funds already have in place. The template works with any meeting platform and handles calls in 100+ languages.