10 Best AI Note Takers for Meetings in 2025

I know what you're thinking. You think people like AI note takers because they're too lazy to write stuff down. But I've got news for you - that's totally wrong. You actually want AI meeting assistants because:

• You want to remember the important stuff.
• You want to actually be in the moment.
• You want AI-powered transcription to catch what you miss when you're busy making eye contact and dealing with those awkward silences (we all hate those, right?).

When you try manual note-taking, it steals your attention, which can lead to costly misunderstandings, missed action items, and the kind of silence that follows when no one remembers what was agreed.

AI-powered note-taking apps fixed all these annoying problems for me in just a few minutes. And they can do the same for you.

I tested tons of these tools, and here's what I found out.

Enjoy!

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Why Most AI Meeting Note Takers Still Frustrate Users

We understand that you have already tried to find the best AI note-takers for meetings. But your search didn't quite lead you to a satisfactory result.

Because you might have run into the following common issues yourself.

I Don’t Want a Bot Creeping People Out in Meetings

‍It's understandable to avoid an AI note taker that sends bots inside your meetings. Not many clients, attendees, and even you can speak quite freely with a bot hovering inside a meeting. Especially during intimate and confidential meetings, where building trust is essential.

It's intrusive, and it makes everyone nervous.

You will not be able to communicate freely with a bot watching your every move.

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I Need the App to Work Both Online and In-Person

You should pick an AI note taker that is reliable and works wherever you do.

You need an AI note taker that works with all video conferencing platforms, so you don't run into compatibility issues. You need the AI note taker to work both offline and online, so crucial notes won't go missing the moment the internet shuts down.

Not only during sudden network abruptions, but in case you run into clients in person, or you are going through more in-person meetings than online meetings, you would want the AI note taker you choose to be able to work on those dynamic situations.

Which is why choosing an AI note taker is so important.

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It’s Hard to Find a Tool That’s Both Good and Affordable

You're in the meeting, again.

• Nodding.
• Smiling.
• Typing.
• And potentially missing the most critical information.

And deliberately became the note taker because your mind keeps telling you, no one else will do it right. (I am so guilty of this.)

This habit costs you. Not just attention or clarity. It costs you $4,000 to $5,000 a month.

It happens quietly in the background, like any bad system.

AI can help.

• It listens,
• summarises,
• finds action items,
• identifies speakers, and,
• works offline.

Some AI tools cost just €99/month. You save $4,500 instantly.

Once you find the AI note taker for you, you won't wonder if you need AI note-taking. You'll wonder how you ran meetings without it.

Now let's find you an AI note taker that works well and doesn't drain your budget.

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What Are the Best AI Note Takers?

Here are the best AI note takers in 2025;

• Jamie: bot-free, offline, in-person meetings, CTRL+J sidebar, GPT/Claude switch.
• tl;dv: video clips, CRM/Slack sync, coaching playbooks.
• Notta: 58 languages, auto-translate, export to SRT/PDF.
• Fireflies: soundbites, topic tagging, API upload.
• MeetGeek: 100+ KPIs, team coaching, 7K+ app integrations.
• Avoma: Smart Chapters, CRM sync, auto follow-up emails.
• Read AI: speaker coaching, sentiment scores, Slack/Email summary.
• Otter: real-time transcription, slide capture, Otter Chat.
• Fathom: timestamps, auto follow-ups, sales CRM-ready.
• Colibri: smart agendas, sales keywords, real-time insights.

Here's a comparison table for a quick glance;

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No Wi-Fi Again?

Jamie works offline

Try Jamie for Free

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1. Jamie

Best For: Private, Bot-Free Meeting Note-Taking with AI Summaries
Similar To: Otter.ai, Fireflies.ai, tl;dv

I know you've been looking for a tool that doesn't just record meetings or lectures but actually understands, organises, and delivers usable, accurate notes—and I think you'll agree Jamie deserves your attention.

If you're a student trying to focus without scribbling everything down, or you're drowning in Zoom calls like I was, or maybe you're handling fintech stuff where documentation matters, I found Jamie offers this amazing mix of privacy, power, and performance that actually works.

Let me break down the 10 essential features that address the real frustrations you're probably facing right now.

Who Is It For?

Anyone who wants accurate, human-like meeting notes without bots or privacy issues that work with all video conferencing platforms, both offline and online.

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No Bots in Your Meetings, Just Clean, Private Recording

I know you hate when AI note takers join your meetings as visible bots, it's super distracting, makes everyone uncomfortable about privacy, and just feels... weird. I know I certainly did.

Jamie fixes that problem.

Jamie listens to your device's audio and mic to record meetings, without joining as a participant.

Yes, Jamie is a bot-free AI meeting assistant;

• No bots popping into your Zoom, Meet, or Teams sessions
• No awkward "Jamie has entered the meeting" announcements (thank goodness!)
• It works great for private or high-stakes meetings, you need notes for

You get natural recordings that don't mess up your meeting flow. I've even used Jamie for in-person meetings, like when I was at a café talking with a client (and yes, the coffee shop noise didn't ruin it).

Jamie deletes the audio after transcription and doesn't record your videos. But you must remember to tell people you're transcribing.

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Works Even When Your Wi-Fi Drops

Bad Wi-Fi shouldn't destroy your notes. I've been in those offline classrooms and on trains where connections fail at the worst times. You probably have gone through this too.

Jamie records locally, even without internet.

This saved me when:

• I was taking offline classes in that one building with terrible reception.
• I had client calls while travelling through dead zones.
• My hotel Wi-Fi decided to take a coffee break during my important meeting.

No more lost notes because Zoom dropped, or the hotel Wi-Fi was made of wishes and prayers. You can capture everything anytime, anywhere, like I did (Thanks to Jamie).

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Actually Useful AI Summaries (Not Just a Wall of Text)

I've stared at transcripts that made my eyes glaze over. You need notes you can actually use, especially when you're juggling multiple meetings or study sessions like I was.

Jamie automatically organises meetings into sections that make sense:

• Key discussion points with advanced topic detection technology.
• Action items with assigned owners (so you know who's supposed to do what)
• Decisions and takeaways (the stuff you actually need)

You don't have to keep digging through endless transcripts. I used it for lecture notes and client meetings, and it gave me immediately usable notes, saving me hours every week. You'll probably save even more time if you're busier than me.

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Knows Who Said What (Speaker Separation That Works)

Figuring out "who said what?" is super important, especially in those group calls where everyone talks over each other (we've all been there).

Jamie actually recognises different voices and labels speakers automatically. You have to manually train Jamie to identify voices at first, and then it will start labelling their names for you. It gets better the more you use it, too.

• You can track who promised what in projects
• Better teamwork
• It's great for lectures with multiple speakers or those Q&A sessions where professors mumble answers

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Format Your Notes However You Like

Your notes should fit how YOU work, period.

• You could be tracking your sales,
• Organising your research or lecture,
• Or simply keeping client notes.

I hated having to use one-size-fits-all templates.

With Jamie, you can create reusable templates with sections that make sense for your specific scenario:

• "Lecture Highlights" (for the stuff that might be on the test)
• "To-Dos" (because I forget everything otherwise)
• "Client Concerns" (to address in follow-ups)
• "Key Terms" (for those words professors love to test us on)

With Jamie's custom templates, you don't have to reformat every single note. I set up my templates once, and now everything has a consistent structure that matches exactly how I work and study.

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Ask Jamie Anything, Anytime – CTRL + J Has You Covered

Jamie's Sidebar Assistant lets you:

• Search past meetings by just typing normal questions
• Pull information instantly (like "What did we agree on for the deadline?")
• Generate drafts for follow-ups, so you don't have to start from scratch

I normally use this right before a client meeting to refresh my memory and during project planning to check previous discussions.

With Jamie's Sidebar, you can avoid switching between 50 tabs. Just hit CTRL + J and it's there, right beside your screen (literally.)

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Switch Between GPT-4, Claude, or Whatever Brain You Want

Different tasks need different tools. Sometimes you need the deep thinking of GPT-4, sometimes you need Claude 3 for those language nuances.

With Jamie, I can switch between different AI models depending on what I need:

• Jamie's built-in AI (super fast for past meeting information retrieval)
• GPT-4 (when I needed detailed summaries or brainstorming outside of archived information)
• Claude 3 (which worked great for my multilingual content)

I didn't have to jump between different tools for different needs. Whether I was writing content, reviewing my French lecture notes, or preparing investor updates, I just picked the right AI for the job (like having multiple assistants for different tasks without having to open browsers).

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Pull Up Client Notes Mid-Call Without Panicking

We've all had that moment on client calls where we need to remember what was discussed three weeks ago, and frantically searching looks unprofessional (been there, done that).

While I was on a live call, Jamie's Sidebar helped me:

• Pull up previous meeting notes without missing a beat
• Find key decisions or objections from past conversations
• Remember the action items I promised to follow up on

I looked prepared and informed on calls instead of scrambling for information. I think this feature alone saved my reputation a few times (and probably a client or two).

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Share Notes Instantly Without the Annoying Steps

After meetings, I could:

• Send notes via email with one click
• Create a shareable link that doesn't expire after two days (unlike some other tools I tried)

I quickly shared summaries with teammates, classmates, and clients without the formatting nightmares or "can you resend that?" follow-ups. You'll save tons of little moments of frustration.

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Tag, Search, and Find What You Need Fast

When you've got 40+ meetings a month like I do, finding the right note turns into a digital nightmare without good organisation.

With Jamie, you can create custom tags that make sense for your work:

• "Product Dev" (for all those feature discussions)
• "Biology 102" (because different classes need different organisation)
• "Q1 Strategy" (for keeping planning sessions together)

I used filters to find exactly what I needed without sifting through endless folders.

Whether I was cramming for finals or putting together quarterly reports, smart labelling turned my notes into a searchable knowledge base I could actually use (instead of a digital junk drawer).

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Pricing That Makes Sense

Jamie includes ALL premium features even in its Free Plan:

• AI summaries: that are actually readable
• Offline support: for your spotty internet situations
• Speaker detection: so you know who said what
• Sidebar access: for quick searching
• GPT/Claude integration options: to use your preferred AI brain
• Up to 10 meetings/month: perfect for occasional users
• 20 assistant queries/day: that's 600 assistant messages per month!

For the paid plans, they scale based on how much you use it, starting at €24/month. I upgraded to the €47 tier when I needed more summaries and longer recordings, and it was worth every penny for the time I saved.

Give Jamie a try for completely free with all the premium features.

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Pricing

• Free: €0/month
• Standard: €24/month
• Pro: €47/month
• Executive: €99/month

Pros

• Jamie can transcribe meetings on any virtual platform.
• You can use Jamie for in-person meetings and offline meetings, not just virtual ones.
• Provides quick real-time assistance during or after meetings via CTRL + J in the sidebar.

• Jamie will remind you to record meetings so you won’t forget.
• No meeting bots means a seamless, uninterrupted, privacy-focused meeting experience.

Cons

• To maintain privacy, Jamie does not store audio and video files.
• No real-time transcription (post-meeting only).
• Not yet optimised for live collaborative editing or revenue intelligence.

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2. tl;dv

Best For: Teams who need video recording and AI meeting summaries.
Similar To: Fireflies.ai, Otter.ai, Avoma

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tl;dv records, transcribes, and summarises your video calls. Works with Zoom, Google Meet, and Microsoft Teams. There's an AI chat that helps you find important parts of a meeting, makes meeting notes, and even connects to Slack and CRMs.

Who Is It For

Teams that want automatic recording, transcription, and summarisation of video meetings.

Key Features

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• High-Quality Recordings & Transcriptions: Captures meetings in over 30 languages.
• AI Meeting Notes: Makes useful notes by topic or template and sends them to Slack or your CRM.
• Ask AI Anything: Ask questions about past meetings without rewatching recordings.
• AI Coaching & Playbooks: Gives coaching frameworks, tracks speakers, and measures engagement to improve team performance.
• Speaker Recognition & Clipping: Identifies who's speaking and lets you share important clips fast.

Pricing

• Free Forever Plan: $0/month
• Pro Plan: $29/seat/month
• Business Plan: $65/seat/month
• Enterprise Plan: Custom pricing

💡Check out the full tl;dv pricing breakdown.

Pros

• Handles over 30 languages well.
• The AI organizes notes and summaries by topics.
• Connects deeply with Slack, CRMs, and Zapier with sales coaching features.

Cons

• Needs a bot to join meetings, which distracts some people.
• No offline access if the internet fails.
• Only works with Zoom, Google Meet, and Microsoft Teams can't be used for phone calls or in-person meetings.

💡Read the full comparison guide between tl;dv and Jamie

Source: G2

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3. Notta

Best For: Teams needing multi-language transcriptions and quick AI summaries
Similar To: Otter.ai, Fireflies.ai

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Notta turns audio and video to text in over 58 languages. You get meeting transcripts and translations between languages. It also helps summarise meetings and helps schedule them, 2 in 1.

It's strong on language support with many export options. Great for global teams working with different languages who need flexible export formats for recordings and meeting notes.

Who Is It For

Notta works best if you need transcriptions in multiple languages and want meeting summaries without doing extra work.

Key Features

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• AI Transcription: Captures meetings in 58 languages and shows who's speaking.
• Automatic Translation: Translates meetings instantly. I tested Spanish and English.
• AI Notes: Pulls out action items and creates summaries automatically.
• Meeting Scheduler: Books appointments and connects with Google Calendar.
• Meeting Recorder: Records online meetings in high quality to catch all important details.

Pricing:

• Free: $0/month
• Pro: $13.49/month
• Business: $27.99/month
• Enterprise: Custom pricing

💡Check out the full Notta pricing breakdown

Pros:

• Works with 58 languages for transcription and translation.
• Delivers transcripts quickly.
• Exports to Notion, Word, PDF, SRT, and more.

Cons:

• Uses bots for recording, raising privacy concerns.
• Needs internet - no offline option.
• Connects with fewer video platforms than competitors.

💡 You can check out our full Notta AI review for more information.

Source: G2

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4. Fireflies AI

Best For: Teams That Need Auto Meeting Transcripts with Video Recording
Similar To: Fathom, Otter.ai

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Fireflies.ai records, writes down, and sums up your video calls with minimal effort from you. It works with Zoom, Google Meet, and Microsoft Teams.

Their bot does all the recording, keeps track of key topics, and lets you find what you need in the audio fast. You can also upload your own recordings or link through their API.

Who Is It For

Teams that need auto transcripts and video recordings

Key Features

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• Meeting Recording & Transcription: It captures and writes down everything in your calls.
• Smart Search: Find tasks, topics, or questions fast without going through the whole meetings
• Soundbites: Make and share short clips from meetings with your team
• Custom Topic Trackers: Set it up to tag key stuff like price talks or deadlines
• Team Access Controls: Choose who sees what to keep private meetings secure

Pricing

• Free: $0 per month
• Pro: $18 per seat/month
• Business: $29 per seat/month
• Enterprise: $39 per seat/month

💡Check out the full Fireflies.ai pricing breakdown

Pros

• Joins and records meetings on all major platforms, so you don't have to remember
• Search through transcripts to find follow-ups and decisions quickly
• Share key moments with the team using Soundbites instead of full recordings

Cons

• Bots join meetings visibly, sometimes distracting people
• No offline access and no desktop or mobile apps
• No real-time help during meetings or AI model options

Source: G2

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5. MeetGeek

Best For: Teams who need automated meeting tools and insights
Similar To: Otter.ai, Fireflies.ai, Fathom

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MeetGeek records, transcribes, and summarises your meetings automatically. It gives you analytics with over 100 KPIs to coach your team and boost performance. It connects with more than 7,000 apps, fitting right into your current workflow.

Who Is It For

Sales, HR, and customer success teams needing coaching, insights, and easy integration

Key Features

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• AI Meeting Summaries: Creates short summaries with key points and action items automatically
• Seamless Integrations: Connects with Slack, Google Drive, HubSpot, Zapier, and thousands more
• Team Collaboration Tools: Builds a searchable library of all meeting content for easy knowledge sharing
• Conversation Intelligence: Uses 100+ KPIs to measure engagement and speaking quality in meetings
• Customizable Meeting Templates: Offers ready-made structures or lets you create your own

Pricing

• Basic: Free
• Pro: $19/user/month
• Business: $39/user/month
• Enterprise: From $59/user/month

Pros

• Connects with over 7,000 apps to fit your workflow
• Creates action-focused summaries that save time
• Templates keep your team meetings organised
• KPIs help you coach and analyse meetings
• Works well for different departments and team sizes

Cons

• Free version limits your transcription time
• Summaries sometimes miss context without manual tweaks
• Higher-priced plans cost too much for small teams
• Can't handle multiple languages at once
• Requires a bot in your meetings, which some people don't like

Source: G2

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6. Avoma

Best For: Teams Needing AI Summaries, CRM Sync, And Meeting Recordings
Similar To: Fireflies.ai, Otter.ai, Fathom

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Avoma's bot automatically joins, records, and transcribes your meetings. It creates AI summaries and writes follow-up emails. Its CRM connections, sales coaching tools, and features like Smart Chapters and Live Bookmarks are truly helpful for those prominently in the sales field. They use GPT-4 to simplify your post-meeting work and improve team collaboration.

Who Is It For

Sales, success, and Ops teams needing transcription and CRM automation

Key Features

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• Automatic Meeting Recording: Joins and records video meetings using your calendar links with no manual work
• Live Transcription: Transcribes meetings in real-time and supports over 60 languages
• AI-Generated Notes: Creates meeting summaries with important points and action items
• Smart Chapters: Divides meetings into sections based on topic changes
• Follow-Up Emails: Drafts follow-up messages after meetings

Pricing

• AI Meeting Assistant: $29/user/month
• Conversation Intelligence: $69/user/month
• Revenue Intelligence: $99/user/month

Pros

• Records meetings with helpful timelines and clips for later review
• AI summaries and action items save time when they work correctly
• Provides tools for team coaching, onboarding, and performance tracking
• Integrates well with Salesforce and Pipedrive
• Responsive customer support, especially for new users

Cons

• Bot sometimes joins late, drops, or misses meetings entirely
• AI summaries often miss key points or include irrelevant information
• Transcription accuracy issues can cause confusion
• Pricing lacks transparency, and usage limits are frustrating
• Some features have performance issues - slow loading, poor search, unreliable calendar sync

Source: G2

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7. Read AI

Best for: Teams seeking meeting insights and comprehensive conversation tracking across multiple applications.
Similar to: Fireflies.ai, Otter.ai, Sembly.ai

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Read AI efficiently records meetings on Zoom, Teams, and Google Meet, providing real-time summaries and tracking participant sentiments.

The "Speaker Coach" feature offers insights into your speaking style and duration.

The Search Copilot functionality allows users to easily locate information across all meeting transcripts, emails, and chats. Additionally, it delivers concise summaries of Slack, Teams, Gmail, and Outlook conversations to facilitate quicker decision-making.

Who is it for

Leaders and team members desiring automatic meeting notes, personalised coaching, and enhanced conversation insights.

Key Features

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• Automatic Transcripts & Summaries: Captures dialogue and reactions, providing instant summaries.
• AI Speaker Coaching: Offers feedback on clarity and engagement to enhance meeting skills.
• Real-Time Metrics: Provides summaries and scores during meetings for immediate adjustments.
• Playback & Highlights: Allows replay of meetings with AI-marked key moments for quick review.
• Cross-Platform Summaries: Efficiently extracts key points from Slack, Teams, Gmail, and Outlook.

Pricing

• Free Plan: $0/month
• Pro Plan: $19.75/user/month
• Enterprise Plan: $29.75/user/month
• Enterprise+ Plan: $39.75/user/month

Pros

• Provides detailed meeting reports with insights on participant sentiments and reactions.
• Offers personalised coaching to improve speaking skills.
• Displays meeting data in real-time on Zoom and Teams, not just in separate reports.

Cons

• Automatically joins meetings even when attempts are made to disable it, which can be bothersome.
• Free plan limits testing capabilities for larger teams; upgrading is necessary to fully experience its features.
• Difficult to completely disconnect from meetings once integrated, which can be a concern for privacy-focused users.

Source: G2

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8. Otter AI

Best For: Teams Who Need Meeting Transcripts and Work Together
Similar To: Fireflies.ai, Rev.ai, Sonix.ai

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Otter.ai turns your meetings into text right away. OtterPilot (their bot) joins your Zoom, Google Meet, or Teams calls on its own to record everything. You get instant transcripts, speaker names, meeting summaries, and an easy search to find what you need fast.

Who Is It For

Teams and pros who need quick transcripts and meeting summaries.

Key Features

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• Real-Time Transcription: You see the meeting text appear live as people talk.
• OtterPilot: Joins your meetings by itself to handle recording.
• Live & Post-Meeting Summaries: Gives you key points during and after calls.
• Otter AI Chat: You ask questions about your transcript to find answers fast.
• Slide Capture: Saves slides right in your notes. Keeps everything in one spot.

Pricing

• Pro Plan: $16.99 per month/user
• Business Plan: $30 per month/user

Pros

• Accurate live transcription makes meetings easier to follow.
• Quick summaries save me time on follow-ups.
• Audio replay with text helps me clear up things I missed.

Cons

• Bot joins meetings on its own. Some people hate this.
• Struggles with who's speaking and background noise. Works poorly in noisy places.
• No offline option - needs internet to work.
• Meeting platform connections break sometimes, can be really frustrating.
• Lacks a real-time assistant and doesn't offer multiple AI model choices.

Source: G2

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9. Fathom AI

Best For: Automated Meeting Recording and CRM Integration
Similar To: Otter.ai, Fireflies.ai, Avoma

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Fathom AI records, transcribes, and summarises your meetings automatically. It works with Zoom, Google Meet, and Microsoft Teams. I found the Salesforce and HubSpot integrations super helpful. It writes follow-ups for you and gives real-time meeting tips. The clean interface helps you find timestamps and share clips fast.

Who Is It For

Sales Teams, Remote Workers, And Busy Professionals

Key Features

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• AI Action Items: Pulls tasks from your conversations automatically.
• Follow-Up Emails: Creates ready-to-send emails based on your talks.
• Searchable Transcripts: Helps you find specific moments quickly.
• Meeting Clip Sharing: Share video clips directly from recordings.
• CRM Integrations: Connects with Salesforce, HubSpot, and Close.

Pricing:

• Free: $0/month
• Premium: $19/month per user
• Team Edition: $29/month per user
• Team Edition Pro: $39/month per user

Pros:

• Saves time with automatic action items and emails.
• Works seamlessly with Zoom, Google Meet, and Microsoft Teams.
• Timestamps help you find important points fast.

Cons:

• Needs a bot to join meetings. Some people hate this.
• Can't take notes offline. No way around this.
• Only works with specific video platforms.

Source: G2

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10. Colibri

Best For: Real-Time Meeting Transcripts and Sales Call Analysis
Similar To: Fireflies, Otter.ai, Avoma

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Colibri records, transcribes, and analyses your conversations in real-time. It makes searchable transcripts, meeting summaries, and sales insights. It helps you during meetings with agendas, marks key moments, and finds sales info you need.

Who Is It For

Sales teams and professionals who have lots of meetings and need real-time transcription and after-call insights

Key Features

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• Real-Time Transcription: Turns your talking into text as you speak.
• AI Meeting Summaries: Makes short summaries with main points and action items without you doing anything.
• Smart Agendas: Create meeting plans and check items off as you go through them.
• Searchable Call Library: Keeps all your recordings, transcripts, and notes so you can find and share them easily.
• Conversation Insights: Shows you patterns like customer objections, top team members, and when competitors get mentioned.

Pricing

• Free: $0 per user/month
• Starter: $20 per user/month
• Pro: $50 per user/month

Pros

• Saves you time with automatic transcription.
• Clean, simple interface.
• The support team answers quickly and helps solve problems.

Cons

• Gets less accurate when people talk over each other.
• Sometimes makes weird mistakes in transcripts.
• Can't put recordings in folders yet.

Source: G2

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Final Verdict: What Is the Best AI Note Taker for Meetings?

I know you're not searching for some random AI assistant for meetings.

You want an AI note taker you can actually trust with;

• AI-powered search,
• Detailed notes,
• Meeting intelligence,
• Ability to extract key insights,
• Identify and learn from different speakers automatically,
• Instant answers before, during and after meetings.
• And most importantly, won't make you panic when someone asks you a critical question during a meeting.

Trust me, I've tried them all. I literally took notes about the note-takers. (Yes, that's how committed I am to finding the best one for you!)

• Otter is quick and probably familiar to you. I bet you've used it before. It does a good job with transcription. But according to many of our users who used Otter.ai before, they did not like the meeting summaries Otter.ai generated. Don't take my word for it, check what our user experienced before joining Jamie in this Otter AI vs Jamie guide. And that bot it sends into your meetings can be super annoying and intrusive. Consider exploring this alternative to Otter.

• I checked out Fireflies, Fathom, Avoma, and MeetGeek too. They all look good on paper. They have nice integrations, decent summaries, and work well with CRMs. But I noticed they all have the same problem: visibility. Their bots join your calls, which is intrusive and can cause awkwardness.

• I also tried Read AI, which gives you performance insights and speaker analytics. It's technically impressive, I'll give it that. But if you're like me and want something that stays in the background, this isn't your best bet.

• Then there's Notta which supports 58 languages. That's great if you work with international teams. But if your internet drops, you're out of luck. It just stops working. It won't work offline.

• Which brings me to Jamie.
  • Jamie doesn't join your meeting. It captures the audio from the mic and speakers. There's no awkward "bot has joined" message. No random name in your participant list. It just works whether you're online or offline, in a virtual meeting or sitting in a real room.
  • The summaries it gives are well-structured and human-like, thanks to its advanced topic detection technology. The action items are easy to find. And whenever I need to find something quickly, Jamie's sidebar is right there when I press CTRL + J.
  • If you're someone who values privacy and stress stress-free, premium meeting experience, I really think Jamie makes sense for you.
  • It's not perfect (nothing is), but we want to be transparent about our shortcomings.
  • We don't have real-time transcription, sales coaching features, revenue intelligence or scheduling capabilities, just yet.  But with everything else, we do it much better.

Now you know which one I recommend after all my testing.

But the choice is ultimately yours.

What Did We Say Again?

Jamie’s Sidebar recalls fast

Try Jamie for Free

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Read More

• Here are the 10 best AI meeting assistants.
• Step-by-step guide on how to take notes in one-on-one meetings.
• 8 AI summary tools you might be missing out on.
• Meeting notes tips, tools and templates.

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FAQs on the Best AI Note Taker For Meetings

What Is the Best AI Note Taker for Internal Meetings?

For internal meetings, Jamie stands out by offering privacy-focused, bot-free note-taking that works both offline and online. It doesn't automatically join as a participant, making it ideal when confidentiality is key. The new AI summaries help teams stay on the same page without sharing sensitive audio files.

How Can I Automatically Record and Summarise All My Meetings?

Jamie lets you automatically record meetings through your device’s mic and speakers—no intrusive bots needed. Afterwards, it creates structured, human-like meeting recaps, extracting key points, decisions, and action items to enhance team efficiency without missing the whole story.

Is There a Tool That Works for Customer Calls and Internal Collaboration?

Yes, Jamie works seamlessly for both customer interactions and internal meetings. Its AI-powered summaries ensure your entire team can quickly align on meeting context, and the Sidebar (CTRL + J) helps you pull up past notes in seconds—even mid-call.

Do Any AI Meeting Assistants Work Without Bots?

Jamie is designed specifically for users who don’t want bots visibly joining meetings. It captures the audio in the background, so participants won’t be distracted. This makes it perfect for upcoming meetings with clients or when onboarding new sales reps who need to focus without added tech friction.

Which AI Meeting Note Taker Offers a Free Version With Premium Features?

Jamie’s free version offers access to advanced AI summaries, speaker identification, offline functionality, and the Sidebar assistant—all without paying a cent. You can run up to 10 meetings/month and send 20 assistant queries/day, making it a strong option before considering an upgrade.

Can I Use AI Summaries to Close More Deals?

Absolutely. Jamie helps sales teams close more deals by turning customer calls into clear, actionable summaries. It highlights objections, tracks decisions, and provides quick access to past discussions, ensuring your sales team always knows what was said and what comes next.

How Does Jamie Help New Sales Reps Ramp Up Faster?

New sales reps can use Jamie’s meeting recaps and AI summaries to quickly understand previous customer interactions. Instead of digging through scattered notes or Google Docs, reps can use Jamie’s searchable notes and templates to get up to speed and contribute faster.

Is There an AI Tool That Works for Both Desktop and Offline Use?

Jamie includes a native desktop app that works even when you're offline, perfect for in-person meetings or when internet access is unstable. Notes are processed locally, ensuring you capture the entire meeting story, no matter the location.

Can I Search Past Meeting Notes and Answer Questions Instantly?

Yes, Jamie allows you to answer questions about past meetings instantly using its Sidebar assistant. Just press CTRL + J to search across all your meetings, action items, and decisions, keeping the entire team aligned without wasting time.

What Other Features Make Jamie a Strong AI Meeting Assistant?

In addition to intelligent AI summaries, Jamie includes features like speaker separation, custom templates, meeting context tagging, and support for unlimited meetings in the Executive Plan. It’s built to reduce pain points and boost productivity across teams.