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Best 3 AI Solutions for Event Planners' Team Meetings

Are you tired of post-meeting fatigue, where the only takeaway is a vague memory of the discussion points? Welcome to the future of efficiency, where AI steps in as your personal scribe in the boardroom. The landscape of team meetings is undergoing a transformation, driven by artificial intelligence that promises to supercharge our meeting culture. No longer do valuable insights or action items need to vanish into the ether once the conference room empties. With the right AI tool, every spoken word can be captured, contextualized, and crystalized into actionable summaries. For event planners, who are the maestros of orchestrating seamless experiences, integrating AI into their meetings isn't just a luxury; it's becoming a strategic necessity. By recording and summarizing meetings, they can ensure that no detail is overlooked, every team member is on the same page, and precious time is reclaimed. In this blog post, we'll explore the three best AI solutions that are reshaping how event planners debrief and delegate, turning every meeting into a well-documented blueprint for success.

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Tool Overview

Features
jamie
Fireflies.ai
Otter.ai
Automated Meeting summary
Bot-free
Meeting platforms
All (native without integration)
Zoom, Google Meet, MS Teams + 6 more
Zoom, Google Meet, MS Teams
Automatic topic based notes
Personal highlights
Languages
More than 15 languages
More than 15 languages
English
Action items
In person conversations
Server location
EU
USA
USA
Free plan
Free plan
Try jamie now
Now that you have a brought overview of the main features of the three AI tools, let's dive a little deeper into what those tools have to offer and why they might be the right tool for you to use.

The 3 Best Tools

jamie

jamie is an AI meeting assistant that creates outstanding meeting minutes or notes in your language. It will run as a native app on your device without having to join your meetings as a virtual meeting bot. jamie will not only provide you with a transcript of the meeting but also delivers a topic based summary and action items such as tasks and decisions. But thats not all. jamie does not only take care of your notes, you can also ask jamie anything about your past meetings in a ChatGPT like experience.


Best Features

  • Automatically detect the language of the meeting and create notes in more than 15 languages
  • Because jamie runs natively on macOS and Windows, it is integrated into your menu bar. Therefore, it works across any meeting software, even offline in a meeting room
  • No integrations or invites to calendars are required. This allows a seamless workflow without login or registration process
  • Ask jamie anything: No one wants to go through all those meeting notes later manually. This is why in jamie you can simply ask anything about your meetings and jamie will give you the answer

Pros

  • Concise and actionable summaries and action items instead of long transcripts or high level notes
  • Automatic speaker recognition eliminates the need for manual editing
  • You can train jamie on company specific acronyms or product names, creating better outcomes every day. The same goes for the automatic speaker recognition of jamie

Cons

  • If you want to analyze video recordings of your calls, note that jamie does not provide this feature to maintain a certain level of privacy during meetings.

Pricing

  • Standard plan: $25/month/user
  • Pro plan: $49/month/user
  • Executive plan: $105/month/user

Fireflies.ai

Fireflies.ai assists teams in transcribing, summarizing, searching, and analyzing voice conversations. It works across various video-conferencing apps and can automatically record and transcribe meetings​.


Best Features

  • Automatic recording using virtual meeting bot and transcription across various video-conferencing apps and audio files​​
  • AI-powered search for quick review and extraction of meeting highlights and key metrics​​
  • Collaboration features allowing comments, pins, and reactions on meeting conversations​​

Pros

  • Post-meeting recaps that highlight action items and critical points for efficient follow-ups
  • Comprehensive transcription capabilities across multiple languages
  • Advanced features for analytics and collaboration

Cons

  • It does still require a virtual meeting bot to join the call
  • It can not detect the language automatically

Pricing

  • Free: $0, limited transcription credits, 800 mins of storage/seat
  • Pro: $18/seat/month, unlimited transcription credits, 8,000 mins of storage/seat
  • Business: $29/seat/month, unlimited transcription and storage, additional features like video screen capture and conversation intelligence
  • Enterprise: Customized pricing, features like custom speech models, SSO, and dedicated support​

Otter.ai

Otter.ai is an AI-powered meeting assistant that records audio, writes notes, captures action items, and generates summaries. It offers real-time transcription and can automatically join and record meetings on platforms like Zoom, Microsoft Teams, and Google Meet.


Best Features

  • Collaborative live transcript editing with comments, highlights, and action item assignments​​
  • Automated slide capture during virtual meetings​​
  • Real-time and post-meeting summary generation and email distribution​​

Pros

  • Real-time collaboration and annotation capabilities
  • Automated and AI-driven features for efficiency
  • Strong security and administrative controls

Cons

  • Integrates only with Zoom, Microsoft Teams, and Google Meet
  • Limited transcription minutes in the free version
  • Only available in English

Pricing

  • Basic (Free): 300 monthly transcription minutes; basic recording and sharing features
  • Pro ($16.99/user/month): Additional features like team collaboration, advanced search, and 1200 transcription minutes
  • Business ($35/user/month): Enhanced features for productivity and 6000 transcription minutes
  • Enterprise (Custom pricing): Advanced security and control, with organization-wide deployment​

Conclusion

As you can see, many tools can improve team productivity, meeting experience, and collaboration among team members, each offering something unique.
If you're still having trouble deciding on the right software, try asking yourself a few questions:

  • What feature is most important to me?
  • Do I need something more niche that most tools may not offer?
  • Which integrations are essential to me?
  • What types of meetings do I usually attend?
  • What are the biggest daily struggles for me and my team?
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Hopefully, this has helped you to decide what the best solution is for you.

Try jamie now

What is jamie?

Meet jamie, the best AI meeting assistant that summarizes your meetings in no time.

jamie is an AI meeting assistant that can be used across all meeting software programs and even in on-site meeting rooms, without the need for integrations, bots or plugins.

All you have to do is to start jamie, and it does the rest for you.

Benefits

Time Saver

With jamie you’ll never have to write a meeting summary manually again.

Keep Track

Never forget anything from a meeting by having a summary of all meetings you have participated in

More Focus

Stop worrying about writing your meeting notes and be fully present

Writing meeting summaries is history. jamie is the future.

Try jamie now and see how powerful the meeting summaries are. Starts at 24€/month.

Try jamie

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