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June 2024

Productivity Hacks

The 16 Best AI Note-Takers for Meetings in 2024

We've got the 16 best AI note takers for meetings. We've put together clear, well-researched information to help you find the right tool all in one place.

Leo
Founder Associate
Overview

I just spent hours digging through the best AI note-takers of 2024, so you don’t have to. (you are welcome!)

Seriously, with these AI note takers, you don't have to take notes anymore. These personal note-taking tools help you be more productive at what matters most, which is simply enjoying the meeting.

In this article, I'll be writing a fully transparent and fact-checked article on all 16 of the best AI note-takers. And I'm going to go deep into each one of them, giving you full, transparent, and accurate information only! This is why it's seriously a must-read for all of you to find the right tool to fit your needs! 💯🔥

16 ai notetakers

Also, if you work as a product manager, software developer, marketing manager, sales executive, HR manager, operations manager,  research scientist, a lawyer, or literally anyone who has a career that needs note-taking, then this review is perfect for you to find the best AI note-taker for your needs and get more done!

Because, guess what? 🤫

Using AI tools can make your team up to 37% more productive. More productivity means more revenue. It’s all about working smarter, not harder​.

Criteria for Selection

To ensure a thorough evaluation, I focused on the following criteria:

  • Key Features: What sets each tool apart and its essential functionalities.
  • Pros and Cons: Advantages and disadvantages based on user reviews and functionality.
  • Affordability: pricing plans and value for money.
  • Best Use Cases: Ideal scenarios and user groups for each tool.
  • User Reviews: Feedback from actual users highlighting their experiences.
  • Security and Privacy: Measures taken by the tool to protect user data.

Best 16 AI Note Takers

  1. Jamie
  2. Fireflies
  3. Otter
  4. Avoma
  5. tl;dv
  6. Equal Time
  7. Rewatch
  8. Notta
  9. Fellow
  10. Fathom
  11. Gong
  12. Superpowered
  13. Supernormal
  14. Wudpecker
  15. Sembly
  16. Rewind

Best 16 AI Note Takers at a Glance

best 16 ai note takers at a glance

1. Jamie

jamie your personal Ai powered assistant

Jamie is a meeting tool that automates meeting notes in an accurate manner. It also lets you share the meeting notes with just one click. Note-taking just got pretty easy with Jamie's newest feature, "Ask Jamie". Did you forget something during the meeting and are too lazy to search for it? Don't worry, because now with this intelligent chat feature, you can ask Jamie for quick answers and even have Jamie write emails or agendas for you.

Jamie makes sure you never miss a meeting by automatically reminding you to record them and by capturing the screen for easy graph interpretation. Handle meetings without opening the app, take notes offline for face-to-face gatherings, and enjoy seamless connection with any virtual meeting platform.

It can transcribe in more than 15 languages, instantly recognize speakers, and let you change the way notes are organised in templates. Jamie can be used with Google Calendar and Outlook; there are no virtual meeting bots to get in the way (yes, Jamie is a bot-free meeting tool! ), and since it is a native app, it can be used for both virtual and in-person meetings. Jamie successfully records action items and decisions for you, making sure that no detail is missed. It also puts security first by encrypting data and complying with GDPR.

Key Features

  • Detailed summaries that capture every detail.
  • Ask Jamie for quick answers and to draft an email.
  • Screen capture for easy graph interpretation.
  • Automatic meeting recording reminders so you never forget.
  • Works with any virtual meeting platform for flexibility.
  • Offline note capture for in-person meetings.
  • Transcription in over 15 languages for global use.
  • Integration with Google Calendar and Outlook for easy scheduling.
  • There are no virtual meeting bots for a seamless experience.

Pros and Cons

Pros:

  • Creates concise and actionable summaries and action items.
  • Integrates seamlessly on macOS and Windows for virtual and in-person meetings.
  • Supports notes in more than 15 languages.
  • Allows training on company-specific terms for better accuracy.
  • Provides automatic speaker recognition.
  • Maintains discussion flow by not using virtual meeting bots

Cons:

  • Does not support video recording analysis for privacy concerns

Pricing

1. Free Plan

  • Price: 0€ (Free forever)
  • For: Individuals starting out
  • Meeting Credits: 10 per month
  • Meeting Length: 30 minutes per meeting
  • Assistant Messages: 20 per day
  • 🎁Special Present: 5 meetings that can last up to 120 minutes.

2. Standard Monthly Plan

  • Price: 24€/month
  • For: Regular users
  • Meeting Credits: 20 per month
  • Meeting Length: 120 minutes per meeting
  • Assistant Messages: 40 per day

3. Pro Monthly Plan

  • Price: 47€/month
  • For: Heavy users
  • Meeting Credits: 50 per month
  • Meeting Length: 120 minutes per meeting
  • Assistant Messages: 100 per day

4. Executive Monthly Plan

  • Price: 99€/month
  • For: Power users and teams
  • Meeting Credits: Unlimited per month
  • Meeting Length: 120 minutes per meeting
  • Assistant Messages: Unlimited per day

Best Use Cases

Jamie is ideal for professionals needing thorough documentation of meeting discussions, decision tracking, and transcription in multiple languages without a virtual bot. It's perfect for team leaders, project managers, and executives looking to streamline their workflow and ensure no detail is missed in meetings.

User Reviews

Positive Reviews

"Jamie just works like a charm. I like most that it automatically pops up when I start a meeting."

"As a founder of a boutique management consultancy, Jamie saves me the work of a human assistant and reduces the risk of human mistakes."

"By far the best AI meeting notes I have seen so far. The level of detail in the summary is truly impressive."

Negative Reviews

"Jamie's features are outstanding, but sometimes my audio quality heavily impacts the outcomes.

"The relatively new tool certainly still has potential for optimization, but the team is very customer-focused."

"Sometimes the transcript may have a few minor hiccups, mainly due to bad audio quality in our meeting room."

Source: G2

Security and Privacy

Jamie prioritizes data privacy and security through robust measures to protect your information. Here’s a simplified explanation of how Jamie handles your data:

Compliance

Jamie complies with the General Data Protection Regulation (GDPR). This regulation ensures that personal data is handled with high privacy and security standards, protecting your information from misuse. An external data protection officer conducts annual audits to maintain these standards.

Data Encryption

Jamie uses Advanced Encryption Standard (AES) to protect your data. This means that any data being transferred (in transit) and stored (at rest) is converted into a secure code, making it unreadable to unauthorized users.

Data Storage and Handling

All audio recordings and transcripts are processed and stored on servers located in Frankfurt, Germany. This means your data is kept within the European Union. After processing, the audio files are permanently deleted, ensuring that no unnecessary data is stored.

Personalization and Privacy

Jamie offers personalized features like custom words and speaker identification that are specific to your user account. This ensures that your data is used only for your purposes and is not shared or aggregated with others. Jamie collaborates with HeyData to ensure all security measures are up-to-date and compliant with regulations.

Did you know that 73% of US companies have already adopted AI in various areas of their business, with many seeing a significant return on investment from generative AI​? Want to see for yourself how revenue can soar in your business by choosing efficiency? Give it a try for yourself!

2. Fireflies.ai

fireflies

Fireflies.ai is an AI-powered meeting tool that excels at transcribing, summarizing, and analyzing meetings. It integrates seamlessly with popular platforms such as Google Meet, Microsoft Teams, and Zoom, making it a versatile choice for various professional settings. Fireflies.ai addresses common pain points by providing automated transcription and detailed meeting summaries, allowing users to focus more on the discussion and less on note-taking.

Key Features

  • Transcribe & summarize meetings across Google Meet, Teams, Zoom, & more.
  • Easily invite the Fireflies bot to meetings on your calendar.
  • Upload audio files, capture in-person meetings, and transcribe phone calls made using dialers.
  • Fireflies captures video + audio recordings along with AI-powered notes.
  • Find anything with AI-powered search.

Pros and Cons

Pros

  • Accurate and efficient transcription
  • Integration with multiple meeting platforms
  • Easy invitation of note-takers to meetings
  • AI-powered search for quick access to meeting content
  • Supports both video and audio recordings

Cons

  • Some inaccuracies with poor audio quality
  • Aggressive upselling for higher-tier plans
  • Meeting bots in a meeting can feel awkward.
  • Limited customization options for transcription interpretation
  • Issues with accurately identifying multiple speakers

Pricing

Free Plan

  • Price per Month: $0 (Free forever)
  • Ideal For: Individuals starting out
  • Includes:
    • Unlimited transcription*
    • Limited AI summaries
    • 800 minutes of storage/seat and more

Pro Plan

  • Price per Month: $18 per seat/month
  • Ideal For: Individuals and small teams
  • Includes:
    • Same as Free Plan
    • 8,000 minutes of storage/seat
    • AI Apps and more

Business Plan

  • Price per Month: $29 per seat/month
  • Ideal For: Fast-growing businesses
  • Includes:
    • Same as Pro Plan
    • Video screen capture
    • Conversation intelligence and more

Enterprise Plan

  • Price per Month: $39 per seat/month
  • Ideal For: Large-scale enterprises
  • Includes:
    • Same as the business plan
    • Custom data retention
    • Onboarding program and more

Best Use Cases

Fireflies.ai is ideal for sales teams, recruiters, and businesses that need detailed insights from meetings. It is particularly useful for tracking speaker analytics and sentiment analysis. This tool is excellent for improving internal processes, managing tasks, and automating workflows from meetings.

User Reviews

Positive Reviews

"Transcript of meetings is well done - fast and efficient."

"The ability to add to live meetings OR upload recordings (video or audio) of meetings that have already happened is simply invaluable."

"The easy way to transcribe and summarize meetings during busy agendas or 1:1 meetings is almost impossible without it."

Negative Reviews

"Transcription is not yet perfect - still some mistakes."

"The 'in your face' call to connect to one's calendar has dissuaded some of my colleagues from joining since this seems invasive."

"If anyone in the call has an accent, Fireflies sometimes picks up the wrong words, causing some confusion."

Source: G2

Security and Privacy

Compliance

Fireflies.ai complies with SOC 2 Type 2 and GDPR regulations. SOC 2 Type 2 ensures that the company follows strict guidelines for managing customer data securely. GDPR, which stands for General Data Protection Regulation, is a law in the European Union that protects personal data and privacy.

Data Encryption

Fireflies.ai uses 256-bit AES encryption for data storage and 256-bit SSL/TLS encryption for data in transit. This means that your data is converted into a secure code both when it is being stored and when it is being sent over the internet, making it inaccessible to unauthorized users.

Data Storage and Handling

Fireflies.ai stores data on the AWS (Amazon Web Services) Virtual Private Cloud, which adheres to top IT security standards. This means your data is stored in a highly secure environment. Additionally, automated monitoring, logging, and uptime metrics are used to ensure the system is always running smoothly and securely.

Personalization and Privacy

Fireflies.ai collects the minimal data necessary to improve its services. The company follows best practices in software development, ensuring that all code changes are reviewed and tested. Regular penetration tests by external security experts help identify and fix any potential vulnerabilities.

3. Otter.ai

otter ai

Otter.ai is a comprehensive AI meeting assistant that automates note-taking and meeting summarization. Designed for professionals who need to capture every detail of their meetings, Otter.ai integrates seamlessly with platforms like Zoom, Google Meet, and Microsoft Teams. With Otter.ai, users can get real-time transcriptions, summaries with action items, and collaborate easily with teammates. This tool is perfect for those looking to streamline their workflow and enhance team productivity.

Key Features

  • Get automated meeting notes and summaries with action items using OtterPilot.
  • Chat with Otter and teammates to get answers and drive projects forward.
  • OtterPilot auto-joins Zoom, Google Meet, and Microsoft Teams meetings to automatically take notes.
  • Otter generates a 30-second summary of 1-hour meetings, keeping everyone informed.
  • Otter automatically captures and assigns action items from the meeting.

Pros and Cons

Pros

  • Accurate and efficient transcription
  • Seamless integration with multiple meeting platforms
  • Real-time collaboration with teammates
  • Automated action item assignment
  • Detailed meeting summaries

Cons

  • Some transcription inaccuracies with accents or poor audio quality
  • Editing transcripts can be clumsy and glitchy
  • Requires an internet connection to use
  • Calendar integration might feel invasive to some users
  • Meeting bot inside the meeting can feel awkward to talk freely.

Pricing

Basic Plan

  • Price per Month: Free
  • Transcription Minutes: 300 monthly transcription minutes; 30 minutes per conversation
  • Import and Transcribe: 3* audio or video files (lifetime per user)
  • Ideal For: Individuals trying Otter for the first time
  • Includes:
    • AI meeting assistant records, transcribes, and summarizes in real-time
    • Otter AI Chat: Chat live with Otter and teammates and get answers to meeting questions
    • Joins Zoom, MS Teams, and Google Meet to automatically write and share notes

Pro Plan

  • Price per Month: $16.99 per user/month (billed monthly)
  • Transcription Minutes: 1200 monthly transcription minutes; 90 minutes per conversation
  • Import and Transcribe: 10* audio or video files per month
  • Ideal For: Small teams needing better collaboration
  • Includes:
    • Same as Basic Plan
    • Enhanced team features: shared custom vocabulary, tag speakers, assign action items to teammates
    • Advanced search, export, and playback

Business Plan

  • Price per Month: $30 per user/month (billed monthly)
  • Transcription Minutes: 6,000 monthly transcription minutes; 4 hours per conversation
  • Import and Transcribe: Unlimited audio or video files
  • Ideal For: Teams seeking greater productivity
  • Includes:
    • Same as Pro Plan
    • Admin features: usage analytics, prioritized support
    • Joins up to 3 concurrent virtual meetings to automatically write and share notes

Enterprise Plan

  • Price per Month: Custom pricing (schedule a demo)
  • Transcription Minutes: Unlimited (as per custom agreement)
  • Import and Transcribe: Unlimited audio or video files
  • Ideal For: Organizations needing advanced security, control, and support
  • Includes:
    • Same as the business plan
    • Single Sign-On (SSO)
    • Organization-wide deployment and more

Best Use Cases

Otter.ai is perfect for teams needing immediate meeting summaries, automated action item assignments, and integrations with daily tools like Salesforce and Slack. It's especially useful for sales teams, recruiters, and project managers who need to stay on top of their tasks and ensure no detail is missed.

User Reviews

Positive Reviews

"It's a tremendous relief to have my phone calls transcribed with a list of action items every day. I no longer need to worry about taking perfect notes, allowing me to focus more on my customers."

"The ability to focus on the participants of the meeting or conference without worrying about missing notes is so key to what makes Otter essential to my day to day."

"I appreciate the transcripting and that you can edit what may have been picked up incorrectly. What I value most is the summary and action item tools."

Negative Reviews

"Otter is still working on complete accuracy and you need to be online to use it."

"I would like to see Otter offer a way to easily edit the transcipts. It feels very clumsy to edit the transcipts and often will glitch."

"Sometimes I have a hard time adding them to calls."

Source: G2

Security and Privacy

Compliance

Otter.ai follows several important regulations to ensure data security:

  • SOC 2 Type 2: This ensures that Otter.ai maintains stringent practices for managing customer data securely.
  • GDPR: The General Data Protection Regulation is a law in the European Union that protects personal data and privacy.
  • CCPA: The California Consumer Privacy Act protects data privacy for residents of California.
  • Section 508 VPAT: This ensures accessibility for people with disabilities.

Data Encryption

Otter.ai uses AES-256 encryption for data both when it is stored (at rest) and when it is being transmitted over the internet (in transit). This means your data is converted into a secure code to prevent unauthorized access.

Data Storage and Handling

Otter.ai stores your data on AWS S3, a secure cloud storage service, with server-side encryption. This ensures that your data is stored safely and is only accessible to authorized users. Additionally, Otter.ai uses two-factor authentication and conducts background checks and confidentiality agreements with its employees to further secure your data.

Personalization and Privacy

Otter.ai gives you control over your data. You decide who can access your conversations, and data is deleted 30 days after you move it to the trash. Otter.ai is transparent about data sharing and does not voluntarily provide data to government agencies without a legal process.

4. Avoma

avoma

Avoma is an AI meeting assistant designed to optimize your meetings by automating note-taking, transcription, and analysis. It caters to professionals seeking detailed insights from their meetings and integrates seamlessly with platforms like Google Meet, Zoom, and Microsoft Teams. Avoma provides comprehensive functionalities such as scheduling, agenda templates, automatic recording, and AI-generated notes, making it an excellent tool for improving meeting productivity and collaboration.

Key Features

  • Scheduling & Agenda Templates
  • Automatic Recording & Transcription
  • AI-generated Notes & Topics
  • Collaborative Note-Taking
  • Conversation & Revenue Intelligence

Pros and Cons

Pros

  • Comprehensive customer service with quick issue resolution.
  • Ability to listen to calls at different speeds and search transcripts for keywords.
  • Immediate generation of meeting minutes after calls.
  • Transcribed notes and ease of sharing meeting recordings.
  • Useful insights like "Talk Time" specific features.

Cons

  • Issues with account connections to calls and Zoom meetings.
  • Generated summaries are not always completely accurate.
  • Occasional inaccuracies in transcribed notes.
  • Integrations can take longer than expected.
  • Copy-pasting notes sometimes requires reformatting.

Pricing

Basic

  • Price per Month: $0/user/mo
  • Description: Always Free
  • Ideal For: Basic AI Meeting Assistant, 1:1 Scheduler, and Collaboration
  • Includes:
    • Recording & Transcription
    • Limited AI-generated Notes
    • Collaborative Note-taking

Starter

  • Price per Month: $24/user/mo
  • Description: Limited AI Meeting Assistant and Advanced Scheduler
  • Ideal For: Basic and Advanced Scheduling Needs
  • Includes:
    • Same as Basic
    • Limited Transcription
    • Advanced AI-generated Notes

Plus

  • Price per Month: $59/user/mo
  • Description: Unlimited AI Meeting Assistant and Basic Conversation Intelligence
  • Ideal For: Teams Needing Unlimited Transcription and CRM Integration
  • Includes:
    • Same as Starter
    • Unlimited Transcription
    • CRM & Dialer Integration

Business

  • Price per Month: $79/user/mo
  • Description: AI Scorecards, Advanced Conversation and Revenue Intelligence
  • Ideal For: Revenue Teams
  • Meeting Credits per Package: Minimum of 3 seats
  • Includes:
    • Same as Plus
    • Auto-call scoring with AI Scorecards
    • Advanced Conversation & Usage Insights

Enterprise

  • Price per Month: $129/user/mo
  • Description: Strategic Partnership and Concierge Support
  • Ideal For: Large Teams Needing Custom Support
  • Meeting Credits per Package: Min. 10 seats
  • Includes:
    • Same as Business
    • Custom Pilot & Implementation
    • Quarterly Review & Training

Best Use Cases

Avoma is best for sales and customer success teams needing detailed analytics on meeting performance, objections, and follow-up actions. It's particularly useful for improving sales pitches, managing customer relationships, and ensuring that all action items are captured and followed up on.

User Reviews

Positive Reviews

"I have been impressed with the customer service more than anything. When I had an issue, our account manager Sarah reached out to me quickly to address my concerns."

"I like the ability to listen to calls at different speeds. Additionally, I like going over to the transcript and being able to quickly search for a certain keyword."

"I can review calls across teams and the minutes of the meeting is generated immediately as soon as the call ends."

Negative Reviews

"Still downsides with how accounts are connected with calls and Zoom meetings."

"When the summary of the call is generated, it is not completely accurate."

"The integrations are taking longer than we would like."

Source: G2

Security and Privacy

Compliance

  • GDPR: The General Data Protection Regulation is a law in the European Union that protects personal data and privacy. Avoma helps you comply by providing tools to get clear consent for recording meetings and handling data access and deletion requests.
  • SOC 2 Type II: This certification means Avoma meets high standards for managing customer data, ensuring your information is handled securely.

Data Encryption

  • Avoma uses SSL encryption for all connections, which means your data is securely transmitted over the internet.
  • Data is encrypted at rest (when stored) and in transit (when being sent or received), so it's protected at all times.

Data Storage and Handling

  • Avoma stores your data on Amazon Web Services (AWS) in the USA, a trusted cloud service known for its security.
  • All customer data, including call recordings and transcripts, is stored securely and encrypted.

Personalization and Privacy

  • You control your data. Avoma provides customizable options to ensure you get clear consent from meeting participants for recordings.
  • Data access and deletion are handled promptly, ensuring your information is not kept longer than necessary.

5. tl;dv

tl;dv

tl;dv is an AI-powered meeting tool designed to enhance productivity by automating meeting recordings, transcriptions, and generating detailed summaries. It integrates smoothly with platforms like Zoom, Google Meet, and Microsoft Teams, making it an ideal choice for those beginning a remote career with no experience, as it simplifies meeting management and ensures important information is easily accessible.

Key Features

  • Video recording and transcripts in over 30 languages.
  • Record and transcribe meetings from Zoom, Google Meet, and Microsoft Teams.
  • AI-generated meeting notes on next steps, pains, objections, and key topics.
  • Set up, organize, and schedule reports for multiple meetings.
  • Sync notes, transcripts, recordings, and insights with other apps.

Pros and Cons

Pros

  • High transcription accuracy.
  • Integration with multiple meeting platforms.
  • AI-generated summaries and action items.
  • Easy sharing of meeting recordings and notes.
  • Supports multiple languages.

Cons

  • Transcription accuracy for some languages, like Spanish, can be improved.
  • Meeting summaries sometimes highlight irrelevant information.
  • Occasional issues with automatic recording.
  • Difficulty in editing clips accurately.
  • Non-paid users have limited access to older recordings.

Pricing

Free Forever

  • Price per Month: $0 (that means free!)
  • Description: For everyone just getting started with TV
  • Ideal For: Individuals and small teams starting with tl;dv
  • Includes:
    • Unlimited Meetings & Viewers
    • 10x AI Meeting Notes
    • 10x Ask tl;dv AI and more

Pro

  • Price per Month: $29 per seat/month (billed monthly) or $18 per seat/month (billed annually)
  • Description: For small teams
  • Ideal For: Small teams needing advanced features
  • Includes:
    • Same as Free Forever
    • Unlimited AI Meeting Notes
    • E-mail Follow-up Drafter and more

Business

  • Price per Month: $98 per seat/month (billed monthly) or $59 per seat/month (billed annually)
  • Description: For scaling Sales & CS teams
  • Ideal For: Growing sales and customer success teams
  • Includes:
    • Same as Pro
    • Sales Playbook Monitoring and AI Coaching (ALPHA)
    • Custom Playbooks (ALPHA) and more

Enterprise

  • Price per Month: Custom pricing
  • Description: For API access, Dedicated Support, Enhanced Security and custom needs
  • Ideal For: Large enterprises with custom requirements
  • Includes:
    • Same as Business
    • Advanced Team & Data Management for Admins
    • Privately hosted AI and more

Best Use Cases

tl;dv is ideal for global teams requiring accurate transcriptions in various languages and detailed AI-generated meeting notes. It's perfect for organizations looking to streamline meeting management and improve collaboration through automated documentation and insightful analytics.

User Reviews

Positive Reviews

"The precision of the transcript and the to-do's are great."

"The transcripts are pretty good and the meeting summaries that are emailed out after the meeting have been very helpful."

"I've been using it for a while now and it's a great product. It gives me impressively accurate summaries of meetings, and it also helps me when I cannot attend the meeting to get a summary of what was discussed."

Negative Reviews

"Spanish is not that accurate on transcription."

"Occasionally the meeting summaries highlight irrelevant information."

"Sometimes it doesn't record meetings when there's a lot of usage."

Source: G2

Security and Privacy

Compliance

  • GDPR: The General Data Protection Regulation is a law in Europe that protects personal data and privacy. tl;dv follows these rules to keep your data safe and respect your privacy.

Data Encryption

  • SSL Encryption: All connections to tl;dv are encrypted using SSL, which means your data is securely transmitted over the internet.
  • HTTPS: HTTP connections are redirected to HTTPS, ensuring that all communication is secure.

Data Storage and Handling

  • Secure Hosting: tl;dv hosts its software on trusted platforms like Google Cloud Platform and Amazon Web Services (AWS). These platforms are known for their high security standards.
  • Virtual Private Cloud (VPC): The database is in a VPC with Google, which means it is protected by strict security measures.
  • Secure Storage Systems: They use industry-standard PostgreSQL and MongoDB for storing data securely.

Personalization and Privacy

  • Control Over Data: You have control over your data, and TV follows strict privacy policies to ensure your information is handled correctly.
  • Vulnerability Reporting: If you find any security issues, TLDV encourages you to report them, promising a response within 24 hours.

6. Equal Time

equaltime.io

Equal Time is an AI-powered meeting tool designed to enhance productivity and inclusivity by providing detailed analytics on speaking times, participant engagement, and gender equity in meetings. It integrates seamlessly with platforms like Zoom, Microsoft Teams, and Google Meet, making it an ideal choice for organizations focused on improving meeting efficiency and ensuring balanced participation.

Key Features

  • Get a real-time view of who has spoken, for how long, and who you still need to hear from.
  • AI auto-detects genders and notifies if one gender is over-talking.
  • Search for keywords or phrases in a single transcript or your entire meeting history.
  • Email notes automatically to all participants when your meeting ends.
  • Analyze meeting transcripts to generate action items automatically.

Pros and Cons

Pros

  • Detailed analytics on speaking times and participant engagement.
  • Real-time notifications to ensure balanced participation.
  • Seamless integration with popular meeting platforms.
  • AI-generated action items and meeting summaries.
  • Customizable meeting bot name and vocabulary.

Cons

  • Transcription accuracy for some languages needs improvement.
  • Some users may find the AI-based note-taking feature unnecessary.
  • Onboarding can be slow if IT approval is required.
  • AI learning curve for recognizing specific dialects and domain-specific terminology.
  • There are limited customization options for meeting cost estimation features.

Pricing

Equal Time Premium

  • Price per Month: US$18
  • Description: For individuals who want to improve their leadership
  • Ideal For: Individuals
  • Includes:
    • Speaking Time Tracking
    • Unlimited Usage
    • Custom Notetaker Bot Name and more

Equal Time Team

  • Price per Month: US$79
  • Description: For small teams with up to 5 users
  • Ideal For: Small teams (up to 5 users)
  • Includes:
    • Everything in Premium for up to 5 users
    • Administrative Oversight
    • Team-Wide Metrics and more

Company License

  • Price per Month: Contact us
  • Description: A complete solution for organizations and their employees
  • Ideal For: Organizations
  • Includes:
    • Company-Wide Deployment
    • User Management and Licensing
    • SSO available and more

Best Use Cases

Equal Time is useful for organizations focusing on inclusive meetings and needing detailed participant engagement metrics. It's ideal for ensuring balanced participation, tracking speaking times, and generating actionable insights from meetings.

User Reviews

Positive Reviews

"Equal Time has truly transformed the way I approach time management, not only for me, but for the people in the meetings as well! This app has become my ultimate ally in achieving productivity and balance for the company."

"EqualTime.io allows me to hold more efficient meetings."

"EqualTime lets me know what's going on in our meetings: both the surface level content with helpful summaries, and below-the-surface stuff like making sure that everyone is getting heard."

Negative Reviews

"There is always some tweaks that can be done here and there, but you can see how much the team behind Equal Time are committed to constantly deliver."

"I don't really need the AI-based notetaking feature. I guess there is nothing wrong with it, but just not my focus."

"Transcripts of German language could be better. But I understand this is a learning journey for the AI as well, so looking forward to improvements coming here."

Source: G2

Security and Privacy

Compliance

  • GDPR: The General Data Protection Regulation is a European law that safeguards personal data and privacy. Equal Time follows these rules to protect your information.
  • CCPA: The California Consumer Privacy Act protects the data of California residents. Equal Time adheres to these guidelines to ensure your data is handled properly.

Data Encryption

  • Encryption: Equal Time uses strong encryption methods to protect your data. This means your information is scrambled and unreadable to unauthorized users, both when it's being sent (in transit) and when it's stored (at rest).

Data Storage and Handling

  • Secure Cloud Hosting: Equal Time uses reputable cloud services that meet high-security standards, ensuring your data is stored safely.
  • Privacy First: They prioritize keeping your data private and secure, ensuring that it remains confidential and protected from unauthorized access.

Personalization and Privacy

  • User Control: You have control over your data, including who can access it and how it's used.
  • Privacy Practices: Equal Time follows strict privacy practices to ensure your information is handled with care and respect, providing transparency and trust.

7. Rewatch

rewatch

Rewatch is a comprehensive video management tool designed for teams to record, transcribe, and organize meetings. It offers a centralized hub for video content, making it easy to access and share important meetings and discussions. This tool is ideal for teams that need detailed meeting notes, action items, and seamless integration with other workplace tools like Slack and Asana.

Key Features

  • Record meetings and videos.
  • Connect to your calendar and record meetings automatically.
  • Upload recordings to a video hub.
  • Transcribe videos and generate a customizable summary.
  • Generate action items and time-stamped highlights with AI.

Pros and Cons

Pros

  • Intuitive and easy-to-use interface.
  • Seamless integration with project management tools.
  • High-quality video and audio recordings.
  • AI-generated summaries and action items.
  • Robust search capabilities within video content.

Cons

  • There are limited search options for specific content within videos.
  • The mobile version is less comprehensive than the desktop version.
  • Playback speed defaults to 1.25x, which some users find annoying.
  • Automatic AI notes and chapter markers can be intrusive.
  • Live support is less responsive.

Pricing

Free

  • Price per Month: $0.00
  • Description: Easiest way to get started
  • Ideal For: Individuals and small teams beginning to use the tool
  • Includes:
    • 14-day trial of the Team plan
    • Up to 5 users
    • 15 transcribed recordings per month

Team

  • Price per Month: $23.75 per user/month (minimum 3 users)
  • Description: For teams that need more advanced features
  • Ideal For: Small to medium teams needing advanced functionalities
  • Includes:
    • Same as Free plan
    • Unlimited recordings
    • Unlimited AI summaries

Enterprise

  • Price per Month: Custom
  • Description: Built for time savings at scale
  • Ideal For: Large organizations requiring extensive features and support
  • Includes:
    • Same as Team plan
    • SAML Single sign-in
    • SOC 2 Type II reports annually

Best Use Cases

Ideal for teams needing to manage video recordings, create detailed meeting summaries, and integrate seamlessly with other tools like Slack and Asana.

User Reviews

Positive Reviews

"Personally, I have always appreciated how intuitive Rewatch is and how it seamlessly integrates with the project management tools that we have in place. It has a flexible graphical user interface so that my team and I can adapt to it easily."

"Having transcript from the meeting which shows up."

"There are so many wonderful features that include collections, series, and the ability to tag individuals in videos so they can find them easily at a later date."

Negative Reviews

"One of the weaknesses that people can experience when using Rewatch is that it has very limited options when it comes to searching for files."

"The constantly popping up chat with asking about the help."

"Playback speed defaults to 1.25x for all users. Rewatch is imposing a default limitation/experience on how your content should be viewed."

Source: G2

Security and Privacy

Compliance

  • SOC 2 (Type II): This certification ensures that Rewatch meets high standards for managing customer data based on security, availability, processing integrity, confidentiality, and privacy.
  • ISO/IEC 27001:2013: This standard outlines the requirements for an information security management system (ISMS) and ensures that Rewatch follows best practices for information security.
  • ISO/IEC 27701:2019: This standard focuses on privacy information management, ensuring that Rewatch handles personal data in compliance with privacy regulations.
  • GDPR: The General Data Protection Regulation is a European law that protects the privacy and personal data of EU citizens. Rewatch complies with GDPR to ensure your data is secure.
  • CCPA: The California Consumer Privacy Act protects the personal information of California residents. Rewatch adheres to CCPA to maintain user privacy.
  • HIPAA: The Health Insurance Portability and Accountability Act sets standards for protecting sensitive health information. Rewatch complies with HIPAA when handling health data.

Data Encryption

  • In Transit: All data sent between you and Rewatch is encrypted using advanced encryption methods to ensure it remains secure during transmission.
  • At Rest: Data stored on Rewatch servers is encrypted with 256-bit AES, making it unreadable to unauthorized users.

Data Storage and Handling

  • World-Class Infrastructure: Rewatch uses Amazon Web Services (AWS) for data storage, benefiting from AWS's top-tier security and data protection policies.
  • Strict Security Policies: All employees undergo background checks and only have access to the data they need to perform their jobs. This minimizes the risk of unauthorized data access.
  • Secure Development: Every piece of code is reviewed and tested for security before being deployed, ensuring that new features do not introduce vulnerabilities.

Personalization and Privacy

  • Data Protection Tools: Rewatch provides tools for managing data retention policies and controlling access to data. This allows users to customize how long their data is stored and who can access it.
  • Identity and Access Management: With features like SAML Single Sign-On (SSO) and SCIM provisioning, Rewatch ensures that only authorized personnel can access your company’s data, streamlining access control and improving security.

8. Notta

notta

Notta is a versatile transcription tool designed to convert speech to text effortlessly. Whether you're recording live meetings or transcribing uploaded audio files, Notta offers a range of features to enhance productivity and streamline your workflow. It's ideal for individuals and teams looking for an efficient way to manage their meeting notes and transcriptions across multiple devices.

Key Features

  • Convert your speech, either live or recorded, into text with just one click.
  • Access information or content in different languages.
  • Easily capture and record your meetings and calls from anywhere.
  • Condense long blocks of text into short summaries with deep AI.
  • Let Notta Bot join and transcribe your meetings for future reference.

Pros and Cons

Pros

  • High precision and speed in transcription.
  • Cross-platform functionality for seamless access.
  • Integration with popular meeting platforms like Zoom and Google Meet.
  • Custom vocabulary for better accuracy.
  • User-friendly interface.

Cons

  • Occasional glitches in the recording process.
  • There are limited organization options within the app.
  • The interface could be more sophisticated.
  • The note-taking component may miss some details.
  • The student discount setup can be complicated.

Pricing

Free

  • Price per Month: $0 USD
  • Description: For individuals just getting started with Notta
  • Ideal For: Individuals
  • Meeting Credits per package: 120 minutes per month
  • Meeting Length per package: maximum 3-minute duration per conversation
  • Includes:
    • 1 seat
    • Transcribe 3 uploaded files per month
    • Record and transcribe Zoom, MS Teams, Google Meet, and Webex meetings

Pro

  • Price per Month: $9 USD/month (billed annually, 40% OFF)
  • Description: For professionals who want more minutes and features
  • Ideal For: Professionals
  • Meeting Credits per package: 1,800 minutes per month
  • Meeting Length per package: maximum 90-minute duration per conversation
  • Includes:
    • 1 seat
    • Everything in Free Plan, plus:
    • Transcribe 15 uploaded files per month and more

Business

  • Price per Month: $16.67 USD/month (billed annually, 40% OFF, Total $199.99)
  • Description: For teams that need collaboration and administration features
  • Ideal For: Teams
  • Meeting Credits per package: Unlimited minutes per month
  • Meeting Length per package: maximum 5-hour duration per conversation
  • Includes:
    • 1 seat
    • Everything in Pro, plus:
    • Each seat can transcribe 50 uploaded files per month and more

Enterprise

  • Price per Month: Custom (starting from 51 seats)
  • Description: For organizations looking for advanced security, controls, and support
  • Ideal For: Large organizations
  • Includes:
    • Everything in business, plus:
    • Customize seats and transcription quotas
    • SAML SSO (New)

Best Use Cases

Suitable for individuals and small teams needing AI tools, basic transcription services, and easy access to meeting notes across devices.

User Reviews

Positive Reviews

"As a neurodivergent MBA student, Notta's cross-platform functionality has been crucial for recording lectures on both my laptop and phone, ensuring I never miss important details."

"What makes Notta the best for me is its speed and high-degree precision. It builds up streaming speed both by audio and video from a few seconds to a couple of hours."

"Easy to setup and get it running online."

Negative Reviews

"While Notta offers many commendable features, it can be somewhat glitchy, which occasionally disrupts the recording process."

"Regarding the declining aspect of function, faulty infrastructure in some areas is learning of the insufficient organization options."

"The complications of setting the student discount, upgrading account, etc. The difficulty to add it in Zoom at times."

Source: G2

Security and Privacy

Compliance

  • SOC 2 Type II: This certification means that Notta has been independently audited to ensure they follow strict security, availability, confidentiality, and privacy practices.
  • ISO 27001: This is an international standard for information security. It ensures Notta follows best practices to protect your data.
  • GDPR: The General Data Protection Regulation is a European law that ensures your personal data is kept private and secure.
  • CCPA: The California Consumer Privacy Act protects the personal information of California residents, ensuring transparency in how data is collected and used.
  • HIPAA: The Health Insurance Portability and Accountability Act sets standards for protecting sensitive health information, which Notta adheres to.

Data Encryption

  • In Transit: All data sent between you and Notta is encrypted using TLS 1.2, ensuring it remains private and secure during transmission.
  • At Rest: Data stored on Notta’s servers is encrypted with AES-256, making it unreadable to unauthorized users.

Data Storage and Handling

  • Infrastructure: Notta uses Amazon Web Services (AWS) for hosting, which provides a secure and scalable environment for data storage.
  • Data Backup and Recovery: Notta has robust backup systems in place. They store regular backups on AWS, ensuring they can quickly restore data if needed.
  • Vulnerability Management: Regular scans and penetration tests are conducted to identify and fix any security weaknesses.
  • Incident Response: Notta has a structured approach to managing and responding to security incidents, minimizing any impact.

Personalization and Privacy

  • Single Sign-On (SSO): This allows users to access multiple applications with one set of login credentials, improving security.
  • Operational Security Measures: Notta has a dedicated security team that monitors user actions and limits data access based on roles. They also educate staff and users on best security practices, like regularly changing passwords.

9. Fellow

fellow

Fellow is designed to help teams organize their meeting agendas, collaborate on notes, and track follow-up action items. It integrates seamlessly with tools like Slack, Zoom, and Google Calendar, making it easy to set up and maintain structured meetings.

Key Features

  1. Get AI-suggested topics for meeting discussions.
  2. Generate meeting agenda headings and talking points based on the meeting title and calendar description.
  3. Record, transcribe, and summarize meetings with the Fellow Meeting Copilot.
  4. Invite the Fellow Meeting Copilot to Google Meet, MS Teams, or Zoom calls for automatic recording and transcription.
  5. Add AI-suggested topics to your agenda with a single click.

Pros and Cons

Pros:

  • Easy setup for meeting agendas and notes.
  • Seamless integration with popular tools like Slack and Zoom.
  • AI-suggested topics for efficient meeting preparation.
  • Automated transcription and summarization of meetings.
  • Collaborative note-taking features.

Cons:

  • Mobile app performance can be inconsistent.
  • Meeting search functionality could be improved.
  • There are limited options for structuring notes (checklists and bullets).
  • Requires organizational support to reach its full potential.
  • Integration with some tools is not two-way, limiting functionality.

Pricing

Free Plan

  • Price per Month: $0 (Free Forever)
  • Description: For structured team meetings and 1-1s
  • Ideal For: Small teams or individuals starting with
  • Includes:
    • Collaborative meeting notes
    • Private notes
    • Meeting timer and more

Pro Plan

  • Price per Month: $7 per user/month (billed annually), $11 billed monthly
  • Description: For team-wide collaboration and accountability
  • Ideal For: Teams needing advanced collaboration features
  • Meeting Credits per Package: Starts at 5 meeting recordings
  • Meeting Length per Package: Starts at 900 transcription minutes
  • Includes:
    • Everything is Free
    • Searchable notes
    • Exportable notes and more

Business Plan

  • Price per Month: $10 per user/month (billed annually)
  • Description: For org-wide standardization and collaboration
  • Ideal For: Medium to large organizations
  • Meeting Credits per Package: Starts at 100 meeting recordings
  • Meeting Length per Package: Starts at 18,000 transcription minutes
  • Includes:
    • Everything in Pro
    • Meeting feedback
    • Salesforce integration and more

Enterprise Plan

  • Price per Month: Contact for pricing
  • Description: For transforming the organization-wide meeting culture
  • Ideal For: Large organizations with extensive needs
  • Meeting Credits per Package: Starts at 150 meeting recordings
  • Meeting Length per Package: Starts at 27,000 transcription minutes
  • Includes:
    • Everything in Business
    • Org-wide meeting analytics
    • Meeting policy prompts and more

Best Use Cases

Ideal for teams needing to organize meeting agendas, collaborate on notes, and integrate with tools like Slack and Zoom.

User Reviews

Positive Reviews:

"Fellow makes it super easy to set up meeting agendas, track meeting notes, and the create follow-up and action items. Has become one of the core business apps for the R&D team."

"Helps me keep track of internal meeting notes, seamless integration with Zoom & Calendar, simple UI/UX, and unresolved talking points are pulled over automatically to the next meeting."

"I like that it integrates with Asana and your calendar so notes automatically show up for a meeting where everyone can access it, and action items show up in task management platforms."

Negative Reviews:

"The mobile app is still a little rough. Definitely improving, but not as performant as some other notes/task apps like Todoist."

"Better structure on notes (the way that checklist and bullets work together). Linear integration needs to be two-way, if not I can't really use it."

"Merging streams of related meetings can be difficult since sometimes meetings don't appear when searching for them."

Source: G2

Security and Privacy

Compliance:

  • GDPR Compliance: Fellow ensures compliance with the General Data Protection Regulation (GDPR) for EU customers, protecting user data under strict regulatory standards.

Data Encryption:

  • In Transit and At Rest: All data connections to Fellow are encrypted using SSL, with HTTP connections redirected to HTTPS, ensuring secure transmission and storage.

Data Storage and Handling:

  • Location: Data from integrations such as calendar events, Slack, and MS Teams data is processed to provide Fellow’s services.
  • Data Use: Information like meeting notes, feedback, and objectives is used solely to enhance Fellow's service offerings.

Personalization and Privacy:

  • Ownership: Users or their companies own the data entered into Fellow.
  • Control: Users can change, export, or delete their information within Fellow, with workspace administrators able to exercise data rights for the entire workspace.
  • No Data Sharing or Selling: Data from one workspace is not shared with another, and Fellow does not sell user data.

10. Fathom

fathom

Fathom is a powerful meeting tool designed to transcribe and summarize meetings automatically. It integrates seamlessly with platforms like Zoom, MS Teams, and Google Meet, providing essential features for efficient meeting management and follow-up.

Key Features

  • Transcribes and summarizes your meetings.
  • Syncs meeting summaries and tasks to your CRM.
  • Allows you to share clips from specific parts of your meetings.
  • Supports 28 different languages for transcription.
  • Automatically records and transcribes Zoom, MS Teams, Google Meet, and Webex meetings.

Pros and Cons

Pros:

  • Easy to use and set up.
  • Integrates well with CRM tools like Salesforce and HubSpot.
  • Provides accurate transcriptions and summaries.
  • Offers AI-generated action items and summaries.
  • Supports multiple languages for transcription.

Cons:

  • Timestamp accuracy can be inconsistent.
  • Issues with Zoom integration are causing slow loading.
  • Limited analytics for individual user accounts.
  • Some features require additional user onboarding for full value.
  • Occasional glitches with meeting assistants joining and leaving repeatedly.

Pricing

Basic Plan

  • Price per Month: $29
  • Description: Basic plan with essential features.
  • Ideal For: Teams needing fundamental meeting management and recording.
  • Includes:
    • CRM Sync (HubSpot, Salesforce, Close)
    • Zapier Integration
    • Minimum 3 users per account

Advanced Plan

  • Price per Month: $39
  • Description: Advanced plan for teams needing additional integrations and security features.
  • Ideal For: Teams requiring robust access controls and integrations.
  • Includes:
    • Everything in the Basic plan
    • Okta SSO / SCIM Integration
    • SOC2 Report Access

Best Use Cases

It is great for professionals who need to focus on the conversation rather than taking notes, with easy retrieval and sharing of meeting highlights.

User Reviews

Positive Reviews:

"The recording summary puts everything into neat bullet points and ends with a 'next steps' section that lays out everything both sides said they were going to accomplish from the beginning of the call to the end."

"So easy to use and does everything I need it to."

"I love that Fathom works out of the box. Once activated, it grasps the essence of your meeting without any additional input, almost like magic."

Negative Reviews:

"Wanted a live demo when signing up but it is not an option."

"Lack of user analytics on individual accounts. I'm not a fan of the pricing model needing to be around onboarding entire teams to gain additional value."

"Transcripts sometimes a little wonky, but not to a distracting or misleading degree."

Source: G2

Security and Privacy

Compliance:

  • Fathom is compliant with HIPAA, SOC2 Type II, and GDPR standards, ensuring that user data is handled with the utmost care and in accordance with relevant regulations.

Data Encryption:

  • All data connections to Fathom are encrypted using SSL, ensuring secure transmission and storage of data.

Data Storage and Handling:

  • All data is stored in the United States. For EU/UK customers, Fathom is GDPR compliant and is willing to sign a Data Processing Agreement (DPA).

Personalization and Privacy:

  • Fathom does not sell user data to third parties. The app is provided free to drive usage and brand awareness, which in turn generates leads for the Team Edition product.
  • When a user deletes their account, all associated data, including recordings, transcripts, and metadata, is removed. Additionally, after seven days, this data is also purged from Fathom's backups.

11. Gong

Gong is a powerful artificial intelligence tool for sales teams, providing comprehensive call recording, transcription, and conversation analysis. It helps businesses understand customer interactions, improve sales performance, and drive revenue growth by offering detailed insights into calls and meetings.

Key Features

  • Call recording and transcription.
  • Call for summaries and analysis.
  • Conversation intelligence for sales insights.
  • Syncing meeting summaries and tasks to your CRM.
  • Integrations with platforms like Zoom, Google Meet, MS Teams, and Slack.

Pros and Cons

Pros:

  • Easy call recording and transcription.
  • Detailed call summaries and actionable insights.
  • Integrates well with CRM tools.
  • Provides valuable sales intelligence.
  • Supports team collaboration and coaching.

Cons:

  • High cost compared to alternatives.
  • Some UI components can be clunky.
  • Transcription accuracy can vary.
  • Integration with Microsoft Teams can be challenging.
  • Requires effort to fully utilize all features.

Pricing

Gong Platform Fee

  • Price per Month: Varies ($5,000–$50,000 annually)
  • Description: Covers essential elements for user coordination and supervision.
  • Ideal For: Organizations requiring comprehensive revenue intelligence solutions.
  • Includes:
    • Unlimited data storage
    • Unlimited collaborators
    • Calendar, phone, email, and video meeting integration and more

Gong Seat Pricing

  • Price per Month: Varies ($1,050–$1,600 per user annually)
  • Description: Priced per recorded user, with different seat editions available.
  • Ideal For: Sales teams and organizations needing detailed conversation and revenue intelligence.
  • Includes:
    • Everything in the Platform Fee plan
    • Call recordings
    • Transcription and more

Optional Products

  • Price per Month: Additional cost depending on selected products
  • Description: Optional enhancements to the Gong platform.
  • Ideal For: Organizations looking to extend Gong's capabilities.
  • Includes:
    • Specific add-ons based on the user's needs

Best Use Cases

It is best for sales teams needing in-depth conversation analysis, call monitoring, and performance coaching.

User Reviews

Positive Reviews:

"My team really likes the Gong AI summary feature to develop meeting action items. It streamlines their workday."

"It gives me a holistic understanding of customer and prospect feedback. Call summaries are incredibly helpful in quickly digesting feedback and taking action."

"Searching for keywords in Gong helps us quickly find examples that aid our ICP analysis and learn where we're winning or falling short."

Negative Reviews:

"It's a premium offering and it's priced as such. There are several alternatives out that are much cheaper."

"Some UI components are clunky. For example, editing a snippet should take far fewer clicks."

"Lack of value for money. Transcription is mediocre. 'AI' features add relatively little value in your sales process."

Source: G2

Security and Privacy

Compliance:

  • Gong is compliant with HIPAA, SOC2 Type II, and GDPR standards, ensuring user data is handled with the utmost care and in accordance with relevant regulations.

Data Encryption:

  • Gong uses robust encryption methods for data at rest and in transit, ensuring secure transmission and storage of data.

Data Storage and Handling:

  • All data is stored in the Amazon Web Services (AWS) cloud using a virtual private cloud (VPC) for security and reliability.
  • Customers are logically separated in the VPC to maintain a secure environment.

Personalization and Privacy:

  • Gong does not use public large-language models, emphasizing its commitment to data security.
  • They offer features like single sign-on (SSO), SCIM provisioning, and granular data access permissions to control and manage data access.

12. Superpowered

superpowered

Superpowered is designed for teams that need real-time transcription without recording meetings. It supports various meeting platforms and offers AI-generated notes and templates, ensuring data privacy and security by not storing audio recordings.

Key Features

  • Supports every meeting platform.
  • Provides notes without using bots or recordings.
  • Tracks action items with AI notes.
  • Uses AI templates for different meeting types.
  • Integrates with Google and Outlook calendars.

Pros and Cons

Pros:

  • Real-time transcription without recording.
  • Supports multiple meeting platforms.
  • Strong focus on data privacy.
  • Easy integration with popular calendar apps.
  • AI-generated notes and action items.

Cons:

  • Higher pricing compared to some alternatives.
  • Notifications about app updates can be persistent.
  • Limited note storage duration (7 days).
  • There is no option for live support during meetings.
  • There are limited customization options for AI templates.

Pricing

Free Plan

  • Price per Month: $0
  • Description: Basic features for individual users.
  • Ideal For: Individuals or small teams.
  • Includes:
    • Calendar notifications
    • Calendar connections (1)
    • Notes history (1 month) and more

Basic Plan

  • Price per Month: $36/mo
  • Description: Advanced features for small teams.
  • Ideal For: Small teams needing more integrations and notes history.
  • Includes:
    • Everything is Free
    • Calendar connections (Unlimited)
    • Notes history (Unlimited) and more

Pro Plan

  • Price per Month: $108/mo
  • Description: Comprehensive features for larger teams.
  • Ideal For: Larger teams needing extensive integrations and unlimited AI notes.
  • Includes:
    • Everything in Basic
    • Integrations (+Salesforce, Hubspot, Zapier)
    • AI Notes (Unlimited)

Best Use Cases

Ideal for teams needing immediate notes without recording meetings, ensuring data privacy.

User Reviews

Positive Reviews:

"Love how I can see all my meetings on my browser through a click."

"I have a high bar for consumer tech that I'll pay for, but I LOVE Superpowered! Got all my coworkers to use it :)"

"Their AI summary is top-notch and their original app use case of prompt meeting alerts and notifications."

Negative Reviews:

"The pricing is so much higher than other solutions for an individual. I'd love to see a tier offered with AI notes at a lower monthly or yearly cost to individual users."

"I like it but it wouldn't stop sending me notifications about updating the app or reopening the app so I ultimately uninstalled. But it was great while I was using it!"

"Persistent notifications about app updates can be annoying."

Source: G2

Security and Privacy

Compliance:

  • Superpowered is SOC-2 Type-2 and GDPR compliant, ensuring security and privacy.

Data Encryption:

  • All data is encrypted at rest and in transit using advanced encryption methods.

Data Storage and Handling:

  • Superpowered does not record meetings. The audio is transcribed live and immediately deleted. Transcripts are stored for 7 days.

Personalization and Privacy:

  • There is no use of personal data for AI model training.
  • Only trusted third-party entities like AWS, Pinecone, OpenAI, and Anthropic have access to the knowledge base content.

13. Supernormal

supernormal

Supernormal AI is a versatile tool that enhances meeting productivity by automatically taking notes, tracking action items, and integrating with various tools. It's an AI assistant that's designed to simplify workflow by providing comprehensive meeting summaries and ensuring that no important detail is missed.

Key Features

  • Takes notes during your meeting and formats them automatically.
  • Connects with your existing tools and integrates your workflows.
  • Allows easy access and search of meeting notes in one centralized place.
  • Tracks all action items from meetings.
  • Creates custom templates for note-taking.

Pros and Cons

Pros:

  • Real-time transcription without recording.
  • Supports multiple meeting platforms.
  • Strong focus on data privacy.
  • Easy integration with popular calendar apps.
  • AI-generated notes and action items.

Cons:

  • Higher pricing compared to some alternatives.
  • Notifications about app updates can be persistent.
  • Limited note storage duration (7 days).
  • There is no option for live support during meetings.
  • There are limited customization options for AI templates.

Pricing

Free Plan

  • Price per Month: Free
  • Description: The quickest way to get started with Supernormal.
  • Ideal for: individuals and small teams, starting with Supernormal.
  • Includes:
    • Google Meet, Zoom, and Teams
    • Unlimited meetings
    • 1K minutes of storage/member
    • Core AI model
    • Integrate with Slack
    • Create groups

Pro Plan

  • Price per Month: $10 per member/month (billed annually)
  • Description: For individuals and teams who meet regularly.
  • Ideal For: Regular users needing advanced features.
  • Includes:
    • Unlimited meetings
    • 10K minutes of storage/member
    • Everything in Free Plan
    • Integrate with Zapier
    • Meeting note templates
    • Sharing controls

Business Plan

  • Price per Month: $19 per member/month (billed annually)
  • Description: For companies connecting multiple teams & tools.
  • Ideal For: Companies needing extensive integration and storage.
  • Includes:
    • Unlimited meetings
    • Unlimited storage
    • Everything in Pro Plan and more

Enterprise Plan

  • Price per Month: Custom pricing
  • Description: SSO, Data Retention Policies, and Advanced Controls for 50+ team members.
  • Ideal For: Large teams needing advanced security and control features.
  • Includes:
    • Custom solutions based on specific needs
    • Advanced controls
    • SSO and more

Best Use Cases

Customizable meeting notes and AI-driven insights.

User Reviews

Positive Reviews:

"Performs really well and captures everything I need in a way that is organized. It even creates a to-do list and assigns tasks to meeting participants. I've enjoyed it far more than when I was paying for otter.ai, and this is free!"

"I liked the little pop-up that enabled you to annotate your meetings as you went. I liked how it showed up in the Zoom meeting - it came in as audio rather than video so you could hide the non-video participants so it wasn't in your face."

"Very easy to use tool, intuitive, easy to find what you want."

Negative Reviews:

"I wish I could use it with Zoom. It's not a dealbreaker because most of my meetings are on Google Meets, which it integrates with."

"The AI is not yet very good. It had trouble recognizing the different voices and the summaries were often not on point. While the range of templates promises a lot, the quality of what was produced was lacking."

"The design could be improved, as well as the colour scheme."

Source: G2

Security and Privacy

  • Compliance: Adheres to GDPR regulations for data protection and is SOC 2 certified, ensuring rigorous security practices.
  • Data Encryption: Data in transit is encrypted using TLS 1.2+ and data at rest is encrypted using AES-256.
  • Data Storage and Handling: Utilizes Amazon Web Services (AWS) for secure and reliable hosting. Content is protected with permission rights and authentication requirements.
  • Personalization and Privacy: An incident response team handles disruptions with defined escalation paths and remediation procedures. Users can request data deletion, correction of personal data, and opt-out from future data sharing.

14. Wudpecker

wudpecker

Wudpecker AI is designed to enhance meeting productivity by providing automated notes, transcription services, and integration with popular meeting platforms. It supports multiple languages and offers features to personalize and format notes according to user preferences.

Key Features

  • Instructs AI to make personalized notes for Zoom, Google Meet, and Microsoft Teams meetings.
  • Format meetings according to your preferred structure.
  • Writes notes in over 100 languages.
  • Captures specific details as instructed.
  • Remembers and correctly spells special names and words.

Pros and Cons

Pros:

  • Real-time transcription without recording.
  • Supports multiple meeting platforms.
  • Strong focus on data privacy.
  • Easy integration with popular calendar apps.
  • AI-generated notes and action items.

Cons:

  • Higher pricing compared to some alternatives.
  • Notifications about app updates can be persistent.
  • Limited note storage duration (7 days).
  • There is no option for live support during meetings.
  • There are limited customization options for AI templates.

Pricing

Free Plan

  • Price per Month: $0/mo
  • Description: Wudpecker's OG $0 per month plan
  • Ideal For: Users starting with Wudpecker
  • Meeting Credits per package: 10 free meetings per month
  • Includes:
    • Shareable recordings and notes
    • Transcription for 100+ languages
    • Email notifications for ready notes

Plus Plan

  • Price per Month: $16/mo
  • Description: For soon-to-be pros in the art of meeting productivity
  • Ideal For: Intermediate users looking to enhance meeting productivity
  • Meeting Credits per package: 30 meetings per month
  • Includes:
    • Ask Wudpecker 2.0
    • Notetaker's joining rule for external, internal, and recurring meetings
    • Switching notetaker on/off by default and more

Pro Plan

  • Price per Month: $30/mo
  • Description: For absolute power users
  • Ideal For: Advanced users needing extensive meeting management
  • Meeting Credits per package: 100 meetings per month
  • Includes:
    • Everything in Plus

Best Use Cases

Quick setup and multiple language support.

Use Cases

Ideal for teams needing AI capabilities, fast deployment, and accurate transcription in over 100 languages.

User Reviews

Positive Reviews:

"Amazing, I have meetings in Spanish and I can't believe the accuracy it has to take the salient points, make a synthesis, etc."

"Hey Product Hunt community I hope you are finding exciting products today. Because I am thrilled to introduce Wudpecker today to you all. If you are anywhere near hosting online meetings(which all of us are 😄) this tool will boost your productivity like crazy!"

"I love it, I was trying another popular platform and any of them helped me with my Spanish conversation. But Wudpecker works pretty well in this language. Thanks for that!"

Negative Reviews:

"The AI is not yet very good. It had trouble recognizing different voices and the summaries were often not on point. While the range of templates promises a lot, the quality of what was produced was lacking."

"I wish I could use it with Zoom. It's not a dealbreaker because most of my meetings are on Google Meets, which it integrates with."

"The design could be improved, as well as the color scheme."

Source: G2

Security and Privacy

Compliance:

  • Wudpecker is compliant with GDPR and SOC-2 standards, which ensure data protection and privacy for users.

Data Encryption:

  • Data at rest is encrypted using AES-256, and data in transit is protected with TLS 1.3. This means that all user data is secured from unauthorized access during storage and transmission.

Data Storage and Handling:

  • Wudpecker utilizes Google Cloud Platform (GCP) managed services within a private VPC network. This approach ensures strict traffic control and secure data handling.
  • Databases use AES-256 encryption-at-rest with keys managed by Google Cloud. Data keys are encrypted with a secure keystore that is regularly updated.

Personalization and Privacy:

  • Wudpecker enforces user identification and role-based permissions for system access. This ensures that only authorized personnel can access sensitive information.
  • It collects device and usage data to maintain the security and operation of their services, including IP addresses, browser and device characteristics, and operating system information.
  • Users can request data deletion, correction of personal data, and opt-out from the future sale of personal information to third parties.

15. Sembly

sembly

Sembly AI is designed to automate meeting notes and tasks, making it ideal for teams and individuals who need detailed records and actionable insights from their meetings. It helps users stay organized by capturing decisions, issues, risks, and events discussed in meetings, ensuring nothing is missed.

Key Features

  • Generates AI meeting notes, tasks, and more automatically.
  • Takes notes for every meeting, capturing decisions, issues, risks, and events.
  • Turns meetings into searchable records.
  • Provides high-accuracy transcription and speaker identification.
  • Generates smart meeting summaries with discussed topics.

Pros and Cons

Pros:

  • Accurate transcription and speaker identification.
  • Integration with multiple project management and collaboration tools.
  • Supports 42 languages.
  • Customizable meeting notes.
  • Voice identification and command features.

Cons:

  • Higher-tier costs.
  • Speaker assignment issues.
  • UX could be improved.
  • There are limited meeting types for non-software companies.
  • Sometimes fails to capture notes if it doesn’t work properly.

Pricing

Free

  • Price per Month: $0
  • Description: The quickest and easiest way to try all Sembly features.
  • Ideal For: Individuals starting with Sembly.
  • Meeting Credits per package: 60 minutes/month online recording, 60 minutes/month upload
  • Includes:
    • 1 workspace member
    • AI Meeting Notes
    • AI Tasks and more

Professional

  • Price per Month: $15 per month, billed monthly
  • Description: Best for individual users; includes unlimited online meetings.
  • Ideal For: Individual users needing advanced features.
  • Meeting Credits per package: 900 minutes/month upload
  • Includes:
    • Everything is Free
    • Advanced deployment options
    • Dedicated success manager

Team

  • Price per Month: $29 per seat/month billed monthly
  • Description: The full power of Sembly for teams who strive to maximize their results.
  • Ideal For: Teams needing comprehensive features.
  • Meeting Credits per package: 900 minutes per month per user upload
  • Includes:
    • Everything in Professional
    • Up to 40 workspace members

Enterprise

  • Price per Month: Custom (Contact Sales)
  • Description: A solution with additional security options and unlimited workspace members.
  • Ideal For: Large organizations needing extensive features and security.
  • Meeting Credits per package: 900 minutes per month per user upload
  • Includes:
    • Everything in Team
    • Unlimited workspace members

Best Use Cases

Great for teams needing detailed meeting notes, risk identification, and integration with project management tools.

User Reviews

Positive:

"I like that I can categorize meeting recordings to specific meeting types or categories so I am able to get a concise layout of meeting notes and action items. I also like that it can detect my voice and does a pretty good job at capturing takeaways and action items."

"I can focus on my meetings and the people in them as well as the desired outcomes rather than scribing notes."

"Great Key Point summaries of meetings. Automatic task/actions arising creation that can automatically update you your task app."

Negative:

"I like having it attend meetings but wish there was a way to make it less obvious. The automatic messages when the AI joins a meeting is a bit cumbersome as well."

"There are not enough types of meetings and most types are focused on software companies."

"Sometimes, it doesn't work, and then I don't have any notes for that meeting when I was relying on Sembly to have them."

Source: G2

Security and Privacy

Compliance:

  • GDPR-compliant: ensures that all personal data is handled in accordance with European data protection regulations.
  • SOC 2 Type II Certified: Meets standards for managing customer data based on security, availability, processing integrity, confidentiality, and privacy.

Data Encryption:

  • Uses encryption to protect data both at rest and in transit.

Data Storage and Handling:

  • Data stored in secure, compliant data centers.
  • Employs role-based permissions to restrict access to sensitive information.

Personalization and Privacy:

  • User identification is required for system access.
  • Offers flexible data retention options, allowing users to specify how long meeting data is stored before automatic deletion.

16. Rewind.ai

rewind

Rewind AI captures and stores screen and audio recordings locally on your Mac. It offers meeting summaries and transcription services and allows users to search through their data to find specific moments. This tool is particularly suited for users who prioritize data privacy and need detailed, accessible records of their meetings.

Key Features

  • Rewind captures your screen and audio while running in the background.
  • It compresses, transcribes, encrypts, and stores your data locally.
  • Summarizes meetings and drafts emails.
  • Records meetings without needing to invite bots.
  • Provides shareable meeting summaries.

Pros and Cons

Pros:

  • Local data storage ensures high privacy.
  • Comprehensive transcription and summarization.
  • Works across multiple meeting platforms.
  • Strong focus on data privacy.
  • Automatic email drafting.

Cons:

  • Higher pricing for comprehensive features.
  • Requires significant local storage.
  • Limited live support options.
  • Some users report slow initial setup.
  • There are limited customization options for AI templates.

Pricing

Rewind Free

  • Price per Month: $0 per user
  • Description: Access your data forever.
  • Ideal For: Users who want basic recording and transcription features without cost.
  • Includes:
    • Recordings compressed and stored locally on the device
    • Only you have access and full control over what is recorded
    • Mac & iPhone apps and more

Rewind Pro

  • Price per Month: $19 per user (billed yearly)
  • Description: One simple plan that has it all.
  • Ideal For: Users who need comprehensive recording, transcription, and AI features.
  • Includes:
    • Everything is free, plus:
    • Unlimited browsing back and forth in time and copying & pasting anything
    • Unlimited search for anything you've seen, said, or heard and more

Best Use Cases

It is perfect for users concerned with privacy, as it stores all data locally and provides comprehensive meeting summaries.

User Reviews

Positive:

"Rewind is really good. It follows all the requirements and its features are easy to understand. Anyone can easily start it and it works. One of the best things is the good technical support and help by virtual meet."

Negative:

"Signing up for GitHub with Rewind backup could be improved because it takes a bit longer time due to email exchange, but it's a good experience overall."

Source: G2

Security and Privacy

Compliance: Rewind AI is compliant with GDPR, which means it adheres to regulations protecting personal data and privacy for individuals within the European Union. This ensures that your data is handled with the highest standards of privacy and security.

Data Encryption: All data, including screen and audio recordings, is encrypted both at rest and in transit. This means your data is protected from unauthorized access, whether it is stored on your device or being processed.

Data Storage and Handling: All recordings are stored locally on your Mac, which means your data never leaves your device. This local storage approach ensures that sensitive information remains under your control and is not exposed to potential security risks associated with cloud storage.

Personalization and Privacy: Rewind AI provides robust privacy features, allowing users to:

  • Choose which applications are recorded and which are excluded.
  • Pause and resume recording at any time.
  • Delete any data they did not intend to capture.
  • Control the duration for which data is stored on their machine.
  • Opt out of product analytics and crash reporting to maintain privacy.

Conclusion

We really hope this article was useful to you and that you were able to find the best AI notetaker that matches your needs and goals. However, if you choose Jamie to be your meeting companion, we welcome you to the family with open arms.

To be honest, I think every one of your meetings could use a jamie! 😉 Since taking notes by hand is a waste of time and energy, you need to choose the best AI note taker that actually fits your budget, quality and functionality requirements.

If Jamie is the perfect AI note-taking app for you, rest assured you will get only accurate information that is perfectly organized, and best of all, you can use Jamie through all major video conferencing platforms (literally any platform you could think of, yes, all of them), which means even in offline meetings, Jamie will be capturing all the crucial points, meeting recaps, meeting summaries, and literally any spoken words.

jamie your personal ai powered assistant

It's time you witness what great meeting notes look like and how Jamie can do all the note-taking for you to just simply enjoy, focus and be present in the meeting!

Download Jamie and let the note-taking begin!

FAQs

What distinguishes Jamie as an AI note-taking tool compared to other note-taking apps?

Jamie is the best AI note-taking tool because it has all the features you need for all of your meetings. Unlike most AI note-taking apps, Jamie lets you take automatic meeting notes that capture key points without you having to write them down by hand. The best part? Jamie can be used in both virtual meetings and offline meetings, meaning you can even use him for in-person meetings. Whether you want to try out Jamie with the free version or you want to try Jamie for individuals or for an entire team, anyone, small or large, can leverage Jamie's capabilities and have the best meeting experience ever. Where you prioritize making connections rather than frantically scribbling down notes.

How can Jamie's paid plan benefit professionals conducting sales calls or client meetings?

Jamie's paid plan is a valuable tool for professionals during sales calls or client meetings. With the paid version, users gain access to Jamie's advanced features, including the AI Executive Assistant. This assistant can help by capturing screen data and providing automated summaries of conversations, email drafting, and so much more!!.

Jamie's Paid Plan also offers the Ask Jamie Chat feature, which enables users to quickly retrieve information from meetings without needing to take manual notes, allowing them to remain fully present in the conversation. This combination of automation and new AI summaries is a game changer for sales teams, enabling them to focus on what matters most, which is building connections and leaving the note-taking to Jamie.

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