10 Best AI Meeting Assistants for Zoom

If you’re using Zoom’s AI companion and I see you still spending your lunch break copying transcripts into ChatGPT. The tool just isn’t doing what you need it to do.

You want notes that make sense. Not just a bunch of words thrown together.

That’s exactly why I wrote this article: to help you stop wasting your time. Period.

I’ve spent weeks testing AI meeting assistants for Zoom that actually fix the stuff Zoom can’t handle:

• privacy issues (because who wants their meeting data floating around?)
• calendar headaches
• And those summaries that are so useless, they might as well be gibberish

I want to introduce you to better Zoom transcription tools, smart meeting note automation, easy CRM integration, and bot-free video conferencing assistants.

You’re about to discover tools that let you focus on your meeting while still getting notes you can actually use.

You’ll love this!

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Hate Bots In Your Meetings?

Jamie records without joining

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Why You Might Be Looking for an AI Meeting Assistant for Zoom?

Zoom’s built-in AI feels... a little too basic

"Zoom’s AI Companion is fine if you’re already on a paid plan, but honestly the summaries it gives are super surface-level and the transcripts are hit-or-miss in longer convos."

This kind of frustration can really slow teams down. If you're relying on Zoom to capture the full depth of your meetings, those vague, generic summaries can feel more like a rough reminder than a real productivity tool. For people who need clear action items and specifics, that just won’t cut it.

Calendar syncing is a hard requirement for most tools. and that's a problem

"Can this be changed? My company doesn't allow external connections to calendars"

It’s easy to see why this would be a dealbreaker. For folks who need meeting assistants to work inside more locked-down or privacy-sensitive environments, being forced to link calendars can be a non-starter. Some users are even resorting to workarounds like personal emails, not exactly ideal.

Getting quality summaries often takes a lot of manual work

"I’d record my Zooms, grab the transcript and then drop it into a large context GPT4 preset. It was actually pretty decent— just had to do a bit of copying and pasting."

When a tool creates this kind of friction, users naturally start wondering if there’s something out there that’s simpler or more reliable. For busy professionals, needing to manually feed transcripts into AI just to get usable notes can feel like reinventing the wheel, every single meeting.

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What Are the Best AI Meeting Assistants for Zoom?

Here are the 10 best AI meeting assistants for Zoom;

1. Jamie: Best for private, bot-free Zoom notes that work even offline.
2. Zoom AI Companion: Best for real-time summaries and AI help inside Zoom only.
3. Fathom: Best for lightning-fast meeting summaries with CRM syncing.
4. Otter: Best for turning Zoom calls into action items and to-do lists.
5. Fireflies: Best for searching every word from past meetings and spotting trends.
6. VOMO AI: Best for full-featured meeting notes at a budget-friendly price.
7. Notta: Best for getting clean, editable transcripts in many languages.
8. tl;dv: Best for creating searchable highlights without watching full meetings.
9. Limitless: Best for solo users who want a wearable memory for every meeting.
10. Krisp: Best for removing noise and taking notes without bots.

Here's a comparison table for you! (You are welcome!)

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Not On Zoom All The Time?

Jamie works on any platform

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1. Jamie

Best for: People who want Zoom meeting notes without bots or privacy issues.
Similar to: Fathom, Otter.ai, Fireflies, Leexi.ai, MeetGeek

Jamie is an AI meeting assistant for Zoom that works without joining your calls as a bot. Instead, it records from your device, so it doesn’t appear in the meeting or affect participant privacy. Jamie creates smart summaries, action items, and speaker notes, even offline. It also gives you full control over data and works with multiple AI models like GPT-4 or Claude. For professionals using Zoom who hate clunky bots or bad notes, Jamie feels like a real upgrade.

Who Is It For?

It’s for freelancers, consultants, and team members who want clean, private Zoom notes without paying too much.

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No Bots, No Interruptions, Non-Intrusive – Just Human

You know that awkward moment when a bot suddenly pops into your Zoom call? Jamie skips all that. It quietly listens to your meeting from your device, like a friendly assistant sitting beside you—not barging in. That means no more explaining “why there’s a weird name in the participants list,” and no more privacy stress. Conversations stay natural. And since nothing is recorded or stored long-term, you’re always in control of your data.

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Works Anywhere, Online or Offline

Have you ever lost meeting notes because your Wi-Fi dropped mid-call? Or had an in-person chat you wished you captured? Jamie’s got your back. Whether you're at a coffee shop, on a plane, or offline in a client’s office, Jamie still works. It records locally and uploads later when you’re back online.

No signal? No problem. Your notes will still be captured.

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Smart AI Summaries

If you’ve been burned by messy, robotic meeting notes, Jamie’s summaries will feel like a breath of fresh air. It turns long discussions into clear takeaways, action items, and decisions, written like a human who actually paid attention. You’ll never again scroll through pages of transcript wondering, “Okay, but what did we decide?”

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Automatic Speaker Detection

Keeping track of who said what is exhausting, especially in Zoom calls where everyone sounds kind of similar. Jamie gently learns voices over time and labels speakers accurately in your notes. It’s like having someone in the room jotting down, “Alex asked this,” and “Jordan agreed to follow up.” That’s how accountability stays clear, and confusion stays out.

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Easy Note Sharing

Once your meeting is done, sharing the notes shouldn’t take longer than the meeting itself. With Jamie, just click to email them or grab a shareable link. That’s it. No exporting, formatting, or hunting for the right file. Everyone gets what they need—fast.

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Smart Labels for Organising & Finding Notes Fast

If your notes pile up quickly, Jamie’s labels are a lifesaver. Tag meetings by project, team, or topic (“Marketing,” “Client A,” “Sprint Planning”) and find them later in seconds. No more scrolling. No more “where did I save that Zoom call from last Tuesday?”

Pricing

• Free Plan: €0/month
• Standard Plan: €24/month
• Pro Plan: €47/month
• Executive Plan: €99/month

Pros

• Doesn't use bots so meetings stay natural
• Works offline so you never lose notes
• Summaries feel human and easy to scan
• Sidebar lets you search past meetings fast
• Custom templates fit different meetings

Cons

• No live transcription during meetings
• Needs a few meetings to learn the speaker voices
• No mobile app yet for on-the-go access
• Doesn't offer sales coaching or CRM tools
• Audio is deleted after transcription for privacy

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2. Zoom AI Companion

Best for: Users committed to Zoom who want built-in meeting summaries and AI help during calls.
Similar to: Otter.ai, Fireflies, Fathom, Rewatch, MeetGeek

Zoom AI Companion is Zoom’s built-in AI meeting assistant. It provides live transcription, meeting summaries, smart recordings, and visual collaboration features directly within Zoom. Unlike third-party tools, it’s fully integrated into the Zoom interface, no extra installs or syncing needed. However, all features are locked behind a paid Zoom plan, with no trial version available.

Who Is It For?

People who already use Zoom for every meeting and don’t switch platforms.

Key Features

• Real-time transcription: Converts spoken conversation into live text
• Smart meeting questions: Let attendees ask the AI what they missed during a meeting
• Whiteboard visualizer: Turns post-meeting prompts into flowcharts, tables, or mind maps
• Sentiment analysis: Tries to interpret how participants are feeling
• Zoom Team Chat integration: Helps write messages, summarise chats, and suggest next steps

Pricing

• Business or Pro Zoom Plan: $14.99+/month (AI Companion is included only with paid Zoom plans)

Pros

• Let's you ask what you missed without interrupting
• Shows real-time summaries during Zoom calls
• Helps organise thoughts with a visual whiteboard
• Adds next steps straight into Zoom chat
• Syncs smoothly with your Zoom calendar

Cons

• Doesn’t work outside of Zoom at all
• Can’t handle in-person or offline meetings
• No way to train it on industry-specific terms
• Can’t tell who’s speaking unless they’re on Zoom
• No free trial or freemium version to test it out

Source

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3. Fathom

Best for: Teams that want fast, accurate Zoom meeting summaries
Similar to: Otter, Fireflies, VOMO AI

Fathom AI is a Zoom-integrated meeting assistant that records, transcribes, and summarizes your meetings in seconds. Unlike most tools, it works in real-time and connects directly with CRM and productivity apps, cutting out manual post-meeting work. Its free tier includes almost everything, making it stand out for small businesses trying to minimize costs.

Who Is It For?

It’s best for consultants, freelancers, or internal teams who run lots of Zoom calls and need fast, detailed summaries they can trust.

Key Features

• Fast Transcription & Summaries: Delivers meeting summaries in under 30 seconds
• CRM Sync: Auto-syncs meeting notes to Salesforce, Hubspot, and Close
• Ask Fathom AI Assistant: Lets you ask follow-up questions about past meetings
• Video Clip Sharing: Create and share short clips of important call moments
• Multilingual Support: Transcribe and translate in over 25 languages

Pricing

• Free: $0/month
• Premium: $19/month
• Team Edition: $29/month
• Team Edition Pro: $39/month

Pros

• Auto-joins Zoom and Meet to take solid notes
• Summaries and to-dos are easy to copy into recaps
• Transcripts are accurate enough for quoting clients
• Lets you stay focused instead of scribbling notes
• Playback and talk-time tracking help with reviews

Cons

• Sometimes joins meetings you didn’t want recorded
• No way to fix small errors in the AI transcript
• CRM sync can glitch when teams start scaling
• Speaker labeling isn’t always accurate
• Live notetaking can feel clunky in real time

Source: G2

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4. Otter

Best for: Teams who want AI summaries and task tracking directly from Zoom.
Similar to: Fireflies, Fathom

Otter joins your Zoom calls and produces real-time transcripts, summaries, and action items. It’s widely used for internal team meetings and offers a collaborative space to follow up on discussions.

Who Is It For?

Great for mid-size teams who need automated notes and to-do lists from every Zoom call.

Key Features

• AI Bot Recorder: Joins meetings to transcribe
• Action Item Detection: Auto-tags and assigns tasks
• Otter Chat: Ask questions or generate follow-ups
• AI Channels: Combine chat and meetings into projects
• Slack + CRM Integration: Auto-share summaries

Pricing

• Free: Limited
• Pro: $16.99/month
• Business: $30/month

Pros

• Transcribes Zoom and Meet calls in real time
• Summaries and action items help cut follow-up time
• Lets you export transcripts in multiple formats
• Good at picking up technical terms with repeat use
• Helps track key moments with timestamps and screenshots

Cons

• Speaker ID is weak and hard to fix after the call
• Joins meetings without permission or sends notes by default
• Struggles with accents and noisy environments
• Interface is cluttered and hard to manage at scale
• Recordings sometimes fail or vanish without warning

Source: G2

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5. Fireflies

Best for: Teams that want deep search and keyword tracking across past Zoom meetings.
Similar to: Otter, tl;dv

Fireflies.ai joins Zoom meetings, transcribes the call, and makes every word searchable. It’s focused on turning meetings into a knowledge base. You can search for specific topics, metrics, or even tone, and share clips with your team.

Who Is It For?

Best for teams who want detailed archives of calls, searchable transcripts, and advanced filtering.

Key Features

• Meeting Bot: Joins Zoom calls and records them
• Smart Search: Search by keyword, question, sentiment, and more
• Topic Trackers: Automatically flag pricing, objections, etc.
• Soundbites: Share audio snippets with links
• Zapier and API Integration: Automate uploads or connect with other tools

Pricing

• Free: Limited
• Pro: $18/month
• Business: $29/month
• Enterprise: $39/month (billed annually)

Pros

• Frees you up to focus instead of scribbling notes
• Highlights and action items are easy to share
• Joins Zoom and Teams calls automatically
• Great for coaching or reviewing sales calls
• Lets you clip and share call snippets fast

Cons

• Notes and invites sometimes get sent without consent
• Can’t handle accents or hybrid meetings well
• Default settings cause privacy and spam issues
• Leaves meetings early and needs manual rejoining
• Uninstalling doesn’t always stop it from joining calls

Source: G2

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6. VOMO AI

Best for: Budget-conscious users who want powerful transcription and notes under $10.
Similar to: Notta, tl;dv

VOMO AI captures and summarizes Zoom meetings using high-quality transcription and smart templates. You can upload audio, import YouTube videos, or just hit record — it works well with minimal setup.

Who Is It For?

Perfect for freelancers and lean teams who want full features and unlimited use at a low cost.

Key Features

• Smart Templates: Auto-choose format for meetings, projects, or brainstorms
• Ask AI: Dig deeper into meetings using GPT-4 or Claude
• Cloud Storage: Unlimited and searchable
• Multilingual: Transcribes in 50+ languages
• Share with One Click: Send notes in any format

Pricing

• Free Trial: 7 days
• Pro: ~$9/month

Pros

• Transcripts are super accurate even with accents
• Summaries highlight action items and decisions clearly
• You can ask AI follow-up questions right inside the app
• Imports from voice memos and YouTube save tons of time
• No cap on how long or how many meetings you transcribe

Cons

• No native support for Android or Windows users yet
• Summaries lack structure like headers or bullet points
• Exporting transcripts to files is clunky on iPhone
• Still needs better formatting for personal note workflows
• Some users doubt real-world credibility of reviews

Source

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7. Notta

Best for: Users who want clean transcripts with easy export options.
Similar to: Otter, Fireflies

Notta integrates with Zoom and lets you transcribe meetings in 58 languages. It’s fast, accurate, and export-friendly, ideal for people who need transcripts they can edit or share easily.

Who Is It For?

Perfect for consultants or project teams who need editable, downloadable transcripts from Zoom calls.

Key Features

• Live & Uploaded Transcription: Works with Zoom and file uploads
• AI Summary: One-click summary generation
• Speaker Labels: Identifies speakers in meetings
• Translation: Live and post-meeting translation support
• Export Formats: TXT, PDF, DOCX, SRT

Pricing

• Free: Limited
• Pro: $13.49/month
• Business: $27.99/month

Pros

• Transcribes English clearly even with strong accents
• Speaker ID works well in most one-on-one setups
• Mobile app looks clean and works smoothly
• Fast transcription speed for short recordings
• Great for backing up meetings without taking notes

Cons

• Summaries miss key points and feel surface-level
• Live transcription lags and struggles with some languages
• Editor feels buggy and has no easy undo
• Can't handle overlapping voices well in real meetings
• UI makes it hard to access full transcripts smoothly

Source: G2

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8. tl;dv

Best for:Teams who want searchable summaries and highlights without reviewing full meetings.
Similar to: Fireflies, VOMO AI

tl;dv automatically records Zoom calls, transcribes them, and extracts key points. It creates clips, groups insights by topic, and even posts summaries to Slack or your CRM.

Who Is It For?

Best for teams that need fast, searchable summaries and don’t want to dig through full transcripts.

Key Features

• Zoom Integration: Auto-record and transcribe
• AI Notes: Summarized and grouped by topic
• Highlight & Clip: Share quick snippets
• Ask AI: Ask anything about your meetings
• Slack & CRM Sync: Auto-send summaries

Pricing

• Free: Basic
• Pro: $29/month
• Business: $65/month
• Enterprise: Custom

Pros

• Auto-records and summarizes Zoom calls without setup hassle
• Lets you tag teammates and mark key moments live
• AI summaries are detailed and actually useful
• Works smoothly with Google Meet, Teams, and Zoom
• Search and share features save hours on follow-ups

Cons

• Struggles with non-Western accents like Indian English
• No webhook support limits advanced integrations
• Can’t record uploaded audio files or in-person meetings
• Meeting uploads are still in beta and feel incomplete
• Some recordings fail to appear in the dashboard

Source: G2

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9. Limitless

Best for:Solo users who want a wearable, passive AI tool for recording and summarizing meetings.
Similar to: Rewind, Mem

Limitless offers a wearable AI device (the Pendant) that records conversations and turns them into searchable notes. It works with Zoom or in-person chats and focuses more on personal productivity than formal team notes.

Who Is It For?

Best for solo founders, consultants, or anyone who wants an always-on memory for daily meetings and ideas.

Key Features

• Wearable Audio Recorder: Capture meetings via pendant or browser
• Saved Voices: Recognizes speakers by voice
• Ask AI: Search across multiple conversations
• Daily Digest: Summarized updates sent to you
• Offline Transcription: Works without needing calendar access

Pricing

• Pendant Purchase Options:
  • Pendant and Unlimited Plan Bundle: $399 (Save $388 compared to purchasing separately)
  • Pendant Only: $199
• Subscription Plans (Billed Yearly):
  • Free Plan: $0 per month, includes 20 hours of transcription per month. Best for students, cancel anytime.
  • Pro Plan: $29 per month, includes 100 hours of transcription per month. Best for just work, cancel anytime.
• Unlimited Plan: $49 per month, includes unlimited hours of transcription. Best for work & personal, cancel anytime.

Pros

• Clean interface that fits into existing Mac workflows
• Helps ADHD users stay on track with auto-recorded history
• Tagging and AI summary features support remote collaboration
• Designed to work passively in the background
• Some users appreciate always-on recall for personal use

Cons

• Pivoted from unique life-logging to a generic meeting tool
• Transcriptions are worse than other meeting apps
• Lacks innovation compared to earlier Rewind features
• Frequent bugs like missed or dropped recordings
• Windows support is still nonexistent or ignored

Source

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10. Krisp

Best for: Bot-free meeting assistant with strong noise removal and accurate notes.
Similar to: Grain, Fathom

Krisp is a Zoom-compatible tool that removes background noise and creates smart summaries — without using a bot. It runs locally and offers transcriptions, summaries, speaker ID, and even accent adjustments to improve clarity.

Who Is It For?

Best for professionals who want full meeting capture and clarity but don’t want bots or complex setups.

Key Features

• Bot-Free Transcription: No guest joins your meeting
• Noise Cancellation: Blocks background noise, voices, and echoes
• Accent Conversion: Clarifies global accents
• Summaries & Action Items: AI-generated insights from transcripts
• Multi-Language Support: 16+ languages supported

Pricing

• Free: $0/month
• Pro: $16/month
• Business: $30/month

Pros

• Kills background noise instantly even in loud spaces
• AI summaries break meetings into key points and tasks
• Works great for Zoom and Teams without any setup hassle
• Summaries are often more reliable than raw transcripts
• Echo and ambient sound removal is super effective

Cons

• Misses or loses some meeting recordings without warning
• Transcripts can be off if the wrong mic gets picked
• Calendar sync mistakes tasks for actual meetings
• Interface lacks basic filters for managing meeting history
• Recent reliability issues hurt trust for regular users

Source: G2

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Final Verdict

If you want an AI meeting assistant for Zoom, your choice isn’t about bells and whistles. It’s about what you need.

• You want a bot-free meeting assistant that works online and offline? go with Jamie.
• You want integration with Zoom? Stick with their own AI Companion.
• You need CRM sync and blazing summaries for free? go with Fathom.
• You need sentiment analysis or coaching features? Go Otter, Fireflies, or tl;dv.
• You are currently on a tight budget, but still need AI notes? VOMO or Notta.
• You are simply flying solo or surrounded by noise? Limitless or Krisp got your back.

The bottom line is that there’s no silver bullet.

Just pick the tool that actually solves your problem.

Then get back to doing something that matters.

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Read More

• Explore our Zoom review
• Understand Zoom pricing
• Learn how to share a screen on Zoom
• Discover the best Zoom tips
• Find out how to raise your hand on Zoom
• Check out top Zoom alternatives
• See how to change your name on Zoom
• Get better recaps with our Zoom meeting summary guide
• Compare Zoom vs Google Meet vs Microsoft Teams

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FAQs on AI Meeting Assistants For Zoom

Is Zoom’s Built-in Assistant Enough for Real Productivity?

Zoom AI Companion gives you real-time summaries and has AI features like meeting transcriptions, smart chapters, and even a whiteboard visualizer. But if you’re still copying transcripts into Google Docs, it’s not enough. Many users switch to Jamie to get more organized summaries without the manual effort.

What’s the Main Downside of Zoom’s AI Tool?

It’s only available if you’re on a paid Zoom plan. Without the right paid services, you won’t get generative AI features, and there’s an extra cost for most options. Plus, it only works during Zoom meetings, not helpful for offline or in-person chats.

Why Are People Looking for Zoom Alternatives?

Users want help beyond just Zoom meetings controls toolbar or Zoom team chat window. They’re asking for support with online meetings, note taking, video calls, and professional and effective communications, not just a few AI responses in the Zoom team chat responses area.

What Makes Jamie Different From Zoom AI?

Jamie works even in long meetings, offline and doesn’t show up as a bot. It quietly records from your device, then gives you clear, clean notes and AI writing assistant support. You don’t need a specific Zoom user account or worry about manual notes, Jamie just works.

Is Jamie Good for Teams?

Yes. Whether you’re a freelancer or part of a sales teams, customer success teams, or the whole team, Jamie helps everyone get important details, instant answers and saves time on every call. It’s like having an amazing AI assistant without all the noise.

What Other Apps Does Jamie Work With?

Jamie integrates with Google Calendar, but also helps you recap meetings on tools like Microsoft Teams or any video conferencing platform. It’s for people who jump between platforms but still want clear meeting recaps.

Do I Have to Pay to Get Real Value From Jamie?

No. Even the free plan gives you full access to smart chapters, speaker ID and AI features. Unlike some tools that hide these behind paid services assigned. If you want to work smarter, Jamie gives you real summaries and big picture context from day one.

How Secure Is Jamie Compared to Zoom or Otter?

Jamie never stores your recorded meetings permanently. Once the notes are processed, the audio is deleted, so there’s no risk of Zoom morning consult survey–style data confusion. If you’re comparing Jamie to Otter ai chat, Jamie is the more privacy-focused option.

Sources: (1), (2), (3)