10 Best AI Meeting Assistants for Microsoft Teams

AI meeting assistants for Microsoft Teams are supposed to help automate notes, live transcripts, CRM syncing and more. But in 2025, they’re also crashing meetings uninvited, raising big privacy red flags because some bots sneak into your meetings without consent.

And Microsoft Teams admins can’t always stop them.

In this guide, we’re not just listing tools. We’re calling out which ones respect your privacy and which act like spyware, impacting the team's productivity. We break down transparency, security, and how useful the tool actually is.

• Are you looking for a tool with secure transcripts? You got it.
• Are you looking for a bot-free AI meeting assistant? It's already covered.
• Need to keep nosy bots out? You’ll know which ones to avoid.

Enjoy!

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Bots Crashing Your Meetings?

Jamie takes notes with no bots

Use Jamie for Free

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Why Would You Look for an AI Meeting Assistant for Microsoft Teams?

AI bots keep crashing confidential meetings, and no one can block them

"These apps are almost malware like in how they spread. Someone uses the app in your meeting and then the app emails every person who attended with highlights of the meeting."

Yeah, people are annoyed. These AI bots sneak into Teams meetings, and sometimes it's so tricky to disallow them. Especially if it’s a private meeting with sensitive information being discussed. If someone brings them in from outside your org, they’re basically unkickable sometimes, complicating efforts to assign tasks.

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These bots pretend to be people, so you can’t tell they’re even there

"The 3rd party bots show up as another user. How would Microsoft even detect it's a bot?"

It’s creepy. These bots don’t show up as bots, they just look like regular participant in the meeting. Unless the host’s paying close attention, they might not even notice one slipped in. It’s like a ghost note-taker who just sits there silently. That kind of stealth makes it tough to know when you’re being recorded or to enforce any rules.

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People hate how intrusive and spammy these tools feel

"Transcriber/assistant awkwardly attending meetings I can't attend, making it look like I've got some sort of spy"

Even people who like AI tools are saying these ones feel off. They join meetings without asking, then spam attendees afterwards with “helpful summaries.” But it doesn’t feel helpful for customer success teams ; it feels like spyware. And if you just want clean transcription without all the weird baggage? This kind of behaviour is a hard no.

Quick heads-up: This guide includes tools we’ve personally tested, including our own product, Jamie. We’ve done our best to keep the information accurate and unbiased using hands-on testing and public sources. Features and pricing can change, so check each provider’s website for the latest details.

Now, without further ado, let's get into it.

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What Are the Best AI Meeting Assistants for Microsoft Teams?

Here are the best AI meeting assistants for Microsoft Teams in 2025:

• Jamie: Best for teams that need private, bot-free meeting notes with full control.
• Otter.ai: Best for quick, automatic meeting notes if privacy isn’t a top concern.
• Fireflies.ai: Best for searchable transcripts and deep CRM integrations.
• Microsoft Copilot: Best for Microsoft 365 users who want AI help built into their tools.
• Vomo: Best for accurate transcription with custom templates and no usage limits.
• Krisp: Best for silent, secure transcription with strong noise cancellation.
• Notta: Best for real-time bilingual transcription and secure team sharing.
• tl;dv: Best for turning long meetings into highlights, notes, and team coaching.
• MeetGeek: Best for easy-to-share summaries and automatic task detection.
• Read AI: Best for meeting insights, engagement tracking, and coaching feedback.

I also curated a comparison table for those of you who just need a glance at the 10 tools. (You are welcome!)

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1. Jamie

Best For: Teams that need a secure, bot-free AI meeting assistant for compliance-heavy environments.
Similar To: Fireflies.ai, Otter.ai, Read.ai

If you are a founder or an investor, you know you must stay compliant, considering most of your meetings contain sensitive information.  

Jamie is built for those who need accuracy, privacy, and security. Jamie captures your meetings without ever showing up as a participant. Yes, Jamie is a bot-free AI meeting assistant.

No bots. No disruptions.

Just clear, private notes that keep everyone informed while keeping your organisation's information secure.

Let me show you why Jamie works so well for Microsoft Teams users.

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No Bots, No Interruptions, Just Human

If you hate AI meeting bots suddenly joining your Teams call, making everyone uncomfortable and raising compliance issues, switching to Jamie could be your best solution.

Since Jamie is a bot-free AI note taker, it runs silently on your device, capturing audio directly without appearing in your meetings.

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Works Anywhere, Online or Offline

Meetings happen everywhere, not just in perfect conditions where you have incredible internet.

Meetings happen at a remote site with bad Wi-Fi or in a secure offline environment. And Jamie will transcribe whether you are online or offline. This works perfectly for regulated industries, security teams, and hybrid workforces who need reliable coverage without constant cloud access.

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Smart AI Summaries

After a long meeting with many stakeholders, you definitely don't want to dig through hours of audio or messy transcripts to find what you need.

Jamie does this work for you. It creates clear summaries with decisions and action items properly assigned right away.

The notes are organised with accurate chapters through their advanced topic detection technology.

This clarity helps teams align faster and reduces confusion about next steps.

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Automatic Speaker Detection

Knowing who said what matters, especially for compliance.

Jamie learns to recognise speakers after just a few meetings. It tags them correctly in your notes, creating clear accountability.

You do not have to guess about who agreed to what with Jamie as your meeting assistant.

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Create Custom Templates

With Jamie, you can format your meeting notes to match your reporting needs or audit requirements.

You can build/customise templates that fit your organisation's exact needs and meeting types. Whether it's sections for PHI reviews, legal compliance, or team check-ins, you can customise meeting notes through Jamie's templates.

Or you can simply let Jamie do its automatic topic detection to customise the notes according to your specific meeting type.

You have both the automated option and manual customising options for your templates.

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Sidebar AI Assistant (Ctrl + J)

Jamie helps before, during and after meetings with its real-time assistant, Executive Assistant, Sidebar.

You only have to just hit Ctrl + J to ask Jamie anything about past meetings, specific decisions, or help drafting follow-up emails.

It's that simple to get the information you want whenever and wherever you want, without having to switch to new tabs or open up tabs.

This feature could be a lifesaver for busy professionals juggling multiple projects.

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Use Any AI Model You Want

Different tasks need different LLMs.

You can pick;

• Jamie's native model for quick past meeting information retrieval,
• GPT-4 for deeper writing or websearch,
• Or Claude 3 for strategic thinking and creative writing.

You could be summarising regulatory feedback or planning a roadmap, whatever it may be, you always have the right AI for your specific task.

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Real-Time Sales Call Support

In client calls or high-stakes discussions, getting caught unprepared isn't an option that anyone can risk getting into. Jamie's Sidebar lets you instantly find client histories, past objections, or pricing details - without leaving the meeting.

No more getting stuck with a question during a meeting when you have Jamie by your side. (quite literally...speaking)

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Easy Note Sharing

Need to update compliance teams, project leads, or partners?

You instantly share summaries via secure links or email in seconds - no exports, downloads, or delays. Everyone stays informed.

And best of all,

You are always in control of what gets shared and how.

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Smart Labels for Organising & Finding Notes Fast

You don't have to waste time scrolling through folders to find what you need anymore. Tag meetings by project, topic, or team (like "HIPAA Review" or "Q3 OKRs"). Filter by these labels later to find exactly what you need.

This helps you and your teams manage multiple projects or audit trails and have them properly organised for easy access and retrieval.

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Pricing

• Free Plan: €0/month
• Standard Plan: €24/month
• Pro Plan: €47/month
• Executive Plan: €99/month

Pros

• Works with Microsoft Teams without needing bots
• Works with any video conferencing platform.
• Fully GDPR-compliant, so your data stays private
• Records offline too when your internet fails
• Creates super clear summaries and action items you'll actually use
• Gets better at recognising who's talking over time
• Helps you handle post-meeting tasks with its sidebar tool
• Let's you make custom templates for your company's documents

Cons

• No video recording or audio recording.
• Audio is deleted soon after the transcription process.
• Can't give you real-time transcription while the meeting happens

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Need Notes Without Internet?

Jamie runs without internet

Use Jamie for Free

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2. Otter.ai

Best For: Teams who need meeting transcripts and summaries but can live with less security and control.
Similar To: Fireflies.ai, Read.ai, Fathom

Otter.ai records, transcribes and summarises your meetings. It works with Zoom, Google Meet and Teams. You get live transcripts, AI summaries, action item tracking and Salesforce links. It’s great at automation, but according to users, it can be quite weak on data security.

Who Is It For

Teams that want to save note-taking time with collaboration features.

Key Features

• AI Meeting Bot: Joins your meetings on its own to record and transcribe.
• Otter AI Chat: Ask about meetings and create emails from your content.
• Salesforce Integration: Puts meeting info directly into your Salesforce opportunities.
• Live and In-Person Transcription: Captures text from online and face-to-face meetings instantly.
• AI Channels: Combines transcripts with project updates in shared spaces.

Pricing

• Basic: Free
• Pro: $16.99 per user
• Business: $30 per user
• Enterprise: Contact for demo

Pros

• Transcription works well in quiet rooms with clear speakers. Handles tech terms pretty well.
• Connects with Zoom and Google Meet easily and joins calls automatically.
• You can export transcripts as .txt or .srt files.
• Search feature works great - finds stuff in long meetings quickly.
• Recognise regular speakers and tag them.

Cons

• Too pushy, joins meetings without asking and sends notes to everyone.
• Accuracy falls with accents, background noise or overlapping voices.
• Poor permission control, people often can’t access shared content unless added manually.
• AI summaries and action items miss important details and need fixing.
• Clunky interface, especially when editing transcripts or changing account settings.

Source: G2

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3. Fireflies.ai

Best For: Searchable, automated transcripts with deep integrations and custom controls.
Similar To: Otter.ai, Read.ai, Sembly, Avoma

Fireflies.ai is an AI meeting assistant that records, transcribes, and analyses conversations from Microsoft Teams and other platforms. Its standout features include Topic Trackers for targeted transcript analysis, the AskFred assistant for in-meeting queries, and a Chrome extension that enables real-time transcription without needing to join as a bot, helpful for compliance-conscious teams.

Who Is It For

IT-led teams that need detailed meeting records, AI summaries and integration into secure enterprise workflows.

Key Features

• Video Conferencing Bot: Auto-joins Teams, Zoom and other meetings via calendar integration
• Real-Time Chrome Extension: Records and transcribes without a bot for discreet note-taking
• AskFred AI Assistant: Lets you ask live meetings and transcripts for instant answers
• Topic Trackers: Automatically flags key phrases like pricing, objections or competitor mentions
• Enterprise Integrations: Connects with CRMs, PM tools and cloud storage for workflow sync

Pricing

• Free: $0/seat/month
• Pro: $18/seat/month
• Business: $29/seat/month
• Enterprise: $39/seat/month (billed annually)

Pros

• Your team can focus on the meeting instead of scrambling to take notes – major productivity win.
• Automatic transcription and action item summaries help with performance reviews and sales coaching.
• Works with Zoom and Teams and even auto-joins calls (if that’s something you want).
• Easy to share recordings or specific snippets with others for better cross-team collaboration.
• Ask Fred AI assistant adds searchable Q&A on past meetings – potentially useful for fast knowledge retrieval.

Cons

• Joins meetings by default and spams attendees with notes unless you hunt down and disable the setting.
• Doesn’t always get transcription right, especially with industry jargon or heavy accents – not ideal for sensitive or nuanced discussions.
• Hybrid meetings (with in-room and remote participants) confuse the speaker labels.
• Fred drops after 2 hours and needs to be manually reinvited.

Source: G2

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4. Microsoft Copilot (built into Microsoft Teams)

Best For: For deeply embedded in the Microsoft 365 ecosystem and want AI help across Office apps.
Similar To: Jamie, Fireflies.ai, Otter.ai, Read.ai

Microsoft Copilot is Microsoft’s AI assistant that exists in the Microsoft 365 suite and Windows. It uses advanced language models to automate tasks like writing documents, summarizing meetings, generating emails and providing contextual help across Word, Excel, Outlook, Teams and PowerPoint. Copilot is deeply embedded in the Microsoft ecosystem and runs in real time within its apps.

Who Is It For

Users and teams already using Microsoft 365 apps who want AI assistance without leaving their comfort zone.

Key Features

• Built into Microsoft 365: Works inside Word, Excel, Outlook, Teams and PowerPoint.
• Real Time Assistance: Generates content and answers questions as you work.
• Meeting Summarization: Summarizes Teams meetings with action items and key points.
• Outlook Email Drafting: Helps write and summarize emails and threads.
• Microsoft Graph Integration: Personalises responses using user data across Microsoft apps.

Pricing

• Copilot for Microsoft 365: $30 per user per month (annual commitment)
• Windows Copilot: Included with Windows 11 (limited integration; not the focus of this review)

Pros

• Deep integration with Microsoft 365 apps
• Real-time task automation inside familiar workflows
• Enterprise-grade security and compliance
• Access to Microsoft Graph for contextual personalization
• Single Sign-On (SSO) and data governance controls

Cons

• No free tier or trial; requires full Microsoft 365 license
• Limited to Microsoft ecosystem; no Zoom or Google Meet compatibility
• Integration complexity in hybrid tool environments
• No transcription for offline or non-Teams meetings
• Expensive for small or mid-size businesses

Source

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5. Vomo

Best For Secure, accurate and template-driven AI meeting transcription and summarization.
Similar To Otter.ai, Fireflies.ai, Read.ai

VOMO is an AI-powered meeting assistant that records, transcribes and summarises meetings with a focus on customisation, intelligent scene-matching and multilingual support. It uses Whisper v3 and GPT-4o for high-quality transcription and AI assistance. VOMO stands out by combining user-friendly templates with unlimited AI-powered querying and a clean privacy-first approach.

Who Is It For

Enterprise IT and compliance teams are looking for a low-friction, secure alternative to intrusive AI bots in Microsoft Teams.

Key Features

• Smart Scene Templates: Automatically matches meetings to preset formats for notes like project plans or brainstorming.
• Ask AI Integration: GPT-4o and Claude 3.5-powered assistant to answer transcript questions and embed responses into notes.
• Multi-Language Transcription: Whisper v3 supports over 50 languages with high accuracy and speaker detection.
• Unlimited Imports and Recording Options: Direct recording, file uploads and YouTube link support without transcription caps.
• Secure, Organised Storage: Unlimited cloud storage with folder management and web access.

Pricing

• Free Trial: 7-day trial with no usage limits
• Pro Plan: $9.99 per month or $71.88 per year

Pros

• VOMO uses OpenAI’s Whisper v3, for accurate transcriptions.
• It doesn’t just transcribe; it highlights decisions, action items and key points.
• You can transcribe from voice memos, YouTube links and even do batch uploads.
• No caps on how much you can transcribe or how long your audio is.

Cons

• It’s iOS/macOS-focused for now, which is a blocker for orgs on PC/Android stacks.
• A user had trouble saving files on iPhone and said copy-paste wasn’t realistic.
• One user wanted cleaner, structured summaries with headers and bullet points.
• For a security-minded audience, “uses GPT-4o and Claude” might raise questions about where data goes and how it’s handled.

Source: Reddit

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6. Krisp

Best For: Bot-free AI meeting support with strong compliance and privacy controls.
Similar To: Otter.ai, Fireflies.ai, Read.ai, Avoma

Krisp is an AI meeting assistant that silently captures, transcribes, summarises and organises meetings without bots joining your calls. It stands out for its emphasis on privacy (SOC 2, GDPR, HIPAA, PCI-DSS compliance), on-device AI processing and enterprise-ready features like CRM syncing, accent conversion and secure note sharing. It integrates with Microsoft Teams, Zoom and 15+ other platforms.

Who Is It For

Compliance-minded teams who want secure, non-intrusive AI meeting support without sacrificing control or privacy.

Key Features

• Bot-Free AI Meeting Assistant: Record and transcribe meetings without bots in the call.
• AI Transcription & Summarisation: Accurate transcriptions with action items and summaries.
• Accent Conversion: Real-time accent clarity to improve understanding while preserving speaker authenticity.
• Enterprise Security: Full SOC 2, GDPR, HIPAA and PCI-DSS compliance with encrypted, on-device processing.
• CRM & Calendar Integration: Sync notes and action items to Salesforce, HubSpot and other platforms.

Pricing

• Free: $0/month
• Pro: $16/month
• Business: $30/month
• Add-on (Unlimited Accent Conversion): $20/month

Pros

• The AI noise cancellation blocks out everything from barking dogs to blender noise without you having to mess with settings.
• The automatic meeting summaries (with Key Points, Tasks and Headings) are good.
• Works great for local video recording too, not just live meetings, useful if you’re doing screen recordings or internal training videos.
• Transcription is “fine”, good enough for most needs, and it kicks in automatically after meetings.
• It’s super easy to get started, just install it and it does its thing.

Cons

• Transcription isn’t always accurate, especially if Krisp is using the wrong mic and there’s no obvious way to switch it.
• Some meetings just don’t get saved or show up in history, big red flag if you’re counting on it for documentation.
• Calendar integration is a mess, it thinks time blocks are meetings and turns itself on when it shouldn’t.
• The “Meetings” page is super basic, no smart filtering, just a search that doesn’t help if you have a lot of calls to manage.
• Reliability has been slipping lately; users are reporting missing transcriptions even when Krisp says it recorded them.

Source: G2

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7. Notta

Best For: Secure, multi-language meeting transcription with deep Microsoft Teams integration.
Similar To: Otter.ai, Fireflies.ai, Read.ai

Notta is an AI meeting assistant that transcribes meetings, generates AI summaries and facilitates team collaboration, all while being enterprise-grade compliant. What sets Notta apart is bilingual transcription, real-time translation and video-based AI step-by-step guide generation.

Who Is It For

Compliance-conscious teams and professionals who want secure, accurate transcription and AI-generated summaries.

Key Features

• AI Transcription: Transcribes audio/video with speaker labelling with high accuracy.
• AI Summaries: One-click summary of meetings with actionable insights and customizable templates.
• Bilingual Meeting Support: Transcribe and translate bilingual conversations in real time.
• Security & Compliance: SOC 2 Type II, GDPR, ISO 27001 and CCPA compliance.
• Notta Showcase: Converts how-to videos into multilingual, subtitled and TTS-narrated step-by-step guides.

Pricing

• Free: $0/month
• Pro: $13.49/month
• Business: $27.99/month
• Enterprise: Custom pricing (starts at 51 seats)
• Notta Showcase Pro Plan: $35/month
• Add-on Services:
  • Monolingual Translation: $10/month
  • Bilingual Transcription & Translation: $15/month

Pros

• Transcribes pretty well even with different accents like South African English.
• Easy to use, clean interface, smooth to get started.
• Fast transcription speed for shorter clips.
• Speaker identification and summaries are handy.
• Mobile app looks good and works well on the go.

Cons

• Live transcription lags, not ideal for real-time use in meetings.
• Struggles with overlapping speakers and multilingual (e.g., Mandarin) audio.
• Editor is clunky, no easy undo, frequent refreshes needed.
• Summaries miss important info, so you still need to double-check the transcript.
• Doesn’t handle voice tagging well, you might need to manually assign who said what.

Source: G2

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8. tl;dv

Best For AI-powered meeting recording, transcription, and analysis across multiple platforms.
Similar To Fireflies.ai, Otter.ai, Grain, Fathom

tl;dv (Too Long; Didn’t View) is a meeting intelligence tool that records, transcribes, summarises and analyses virtual meetings across Zoom, Google Meet and Microsoft Teams. It uses AI to surface key insights, generate notes and coach team members using frameworks like BANT or MEDDICC.

Who Is It For

Anyone who joins a lot of virtual meetings and wants to save time with AI-generated summaries, notes and insights.

Key Features

• Recordings & Transcriptions: High quality video and audio capture with multilingual support and speaker tagging.
• AI Meeting Notes & Summaries: Automatically generate structured summaries and action items with topic clustering.
• Ask AI Anything: Use natural language to query meetings for quick answers and follow-ups.
• AI Coaching & Playbooks: Analyze team performance against sales frameworks and deliver targeted coaching.
• Integration & Automation: Connect with Slack, CRMs and over 5,000 other tools using Zapier and native integrations.

Pricing

• Free Forever Plan: $0/month
• Pro Plan: $29/seat/month (monthly) or $18/seat/month (annually)
• Business Plan: $65/seat/month (monthly) or $39/seat/month (annually)
• Enterprise Plan: Custom pricing

Pros

• It’s easy to set up and simple to use.
• It works with Google Meet, Zoom and Microsoft Teams.
• It records and summarizes meetings automatically.
• The AI gives accurate summaries and makes search easy.
• It’s GDPR compliant, which helps with regulatory needs.

Cons

• The API is limited and doesn’t support webhooks.
• It struggles to understand some non-US accents.
• Uploading meetings is still in beta and not reliable.
• Some recordings fail to save or go missing.

Source: G2

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9. MeetGeek

Best For Automated meeting assistant that integrates deeply with Microsoft Teams.
Similar To Otter.ai, Fireflies.ai, Read.ai

MeetGeek is an AI meeting assistant that automates recordings, generates insights and collaboration across Microsoft Teams, Zoom and Google Meet. MeetGeek has a suite of functionalities like conversation intelligence, compliance-grade security, CRM and project tool integrations and custom branding, all built for hybrid and remote teams.

Who Is It For

IT managers and enterprise teams who need secure, automated meeting documentation without compromising compliance or control.

Key Features

• Automated Meeting Recording: Records and transcribes meetings automatically.
• Action Item Extraction: Uses AI to detect, categorise and sync follow-up tasks.
• Collaboration Tools: Real-time comments, rule-based meeting sharing and a knowledge hub.
• Meeting Automation for Sales: Syncs summaries, transcripts and tasks with CRMs like HubSpot.
• Custom Branding: Customizable meeting bots, summaries and domain-branded recordings.

Pricing

• Basic: Free
• Pro: $19 per user per month
• Business: $39 per user per month
• Enterprise: $59 per user per month

Pros

• Good summaries and action items.
• Meeting notes, summaries and to-do lists are accurate and useful.
• People say it’s quick to implement and works across new meetings.
• You can invite it to a meeting on the fly or have it auto-join.
• Some language support. It works with Bahasa, which is a plus for global teams.
• Intuitive UI. Clean and easy to use, even for non-techy folks.

Cons

• Language and speaker detection can be off.
• It doesn’t always get the speaker or language right.
• Summaries take time. Some users said it takes around 30 minutes to get the meeting notes and recordings.
• Summaries get emailed to all meeting attendees by default.
• Weird default naming in Zoom unless you’re on a higher plan.

Source: G2

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10. Read AI

Best For IT leaders who want deep meeting insights without compromising compliance or control.
Similar To Otter.ai, Fireflies.ai, Amurex

Read AI is a meeting assistant tool that combines transcription, coaching and productivity insights using generative AI. Its standout features include Transcription 2.0 (which includes reactions and engagement), playback highlights, cross-platform summaries (Slack, Teams, Gmail, Outlook), and personalised coaching. It also includes a Search Copilot that spans integrated platforms to surface meeting insights and action items.

Who Is It For

Compliance-conscious teams and business leaders who use Microsoft Teams or Zoom and want an accurate, secure and automated meeting summary.

Key Features

• Transcription 2.0: Transcripts with real-time reactions, sentiments and impactful moments.
• Speaker Coach: Personalised feedback on talk time, clarity and inclusivity.
• Search Copilot: Searches across meetings, email and chats for contextual answers with citations.
• AI-Powered Playback: Summarises 60-minute meetings into 2-minute video highlight reels.
• Productivity AI: Summarises and identifies action items across Slack, Teams, Gmail and Outlook.

Pricing

• Free Plan: $0 per month
• Pro Plan: $19.75 per user per month
• Enterprise Plan: $29.75 per user per month
• Enterprise+ Plan: $39.75 per user per month

Pros

• Let's you catch up on meetings even when you’re multitasking.
• Summarises meetings clearly with speaker identification, decisions and action items.
• Surprisingly good translation, especially Spanish to English.
• Super easy setup, doesn’t require a lot of technical wrangling to get it running.
• Shows up in meetings in a way that’s recognisable and doesn’t confuse participants.

Cons

• Major bot-control issues, it keeps auto-joining meetings even after being removed, or accounts are deactivated.
• It feels like it spreads itself around too easily; the way it invites others or prompts sign-ups comes across as pushy or sneaky.
• No admin-level control, especially for Teams users trying to block or manage it across the org.
• Sneaky behaviour, described as “malware-like” by some users who had to block it tenant-wide.
• A free plan is too small to test at scale, and you can’t pilot it without hitting paywalls.

Source: G2

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Choosing the Best AI Meeting Assistant for Microsoft Teams

If privacy and control are your top priorities, Jamie, Krisp, and Vomo are quiet, bot-free. They don’t join your calls, they don’t interrupt, they respect the space.

If you want summaries and integrations, tools like Otter.ai, Fireflies.ai, tl;dv, and MeetGeek deliver results and automation. Just know that with power comes less control; some join meetings on their own or share notes without asking.

Copilot is best if your team is already on Microsoft 365. It’s deeply integrated, polished and secure but not ideal if you’re on other platforms or need offline access.

There’s no one-size-fits-all. Just the one that fits how you work and who you trust to take your meeting notes.

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Using Teams + Zoom Both?

Jamie works on all platforms

Use Jamie for Free

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Read More

• Check out how Microsoft Teams compares to Google Meet for secure meetings.
• This is how Slack and Microsoft Teams differ when it comes to bot control and collaboration.
• We tested the limits of Microsoft Teams transcription features so you don’t have to.
• Here’s how to record a Microsoft Teams meeting easily without triggering privacy issues.
• See why some teams are choosing a better alternative to Microsoft Copilot for safer AI assistance.

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FAQs

How Can I Stop External AI Bots Like From Joining My Microsoft Teams Meetings?

To block AI bots from your Teams meetings, turn off guest access in your Teams Admin Centre and don't share meeting links outside your organisation. Set your meetings to require manual approval for all participants. This works because most bots get in through forwarded links, making it essential to check who enters before you generate meeting notes. Jamie offers a better way to take meeting notes without any external bots - it works right from your device, giving you complete notes without letting any bot join your call. No outside access, no security risks, just the notes you need.

If the Host Must Manually Admit People Into a Teams Meeting, Does That Stop AI Bots?

Yes. Manual admittance ensures bots and unknown participants can’t slip in. Hosts can verify and only admit expected attendees. Jamie supports this secure setup by working independently of meeting entry, keeping your meetings clean and private.

How Can I Tell if an AI Note-Taking Bot Is in My Microsoft Teams Meeting?

AI bots usually appear with names like “Otter.ai Notetaker” in the participant list. Look out for unfamiliar names and remove them by selecting “Remove” in the participant pane. Jamie avoids this problem altogether. Jamie is a bot-free AI meeting assistant, so it does not join as a participant, so there’s nothing to detect or remove.

What Is the Best AI Meeting Assistant That Doesn't Join as a Bot?

Jamie is your best choice for Teams and Zoom if you hate bots in your meetings. It never shows up as a participant, giving you a clean experience without privacy risks. Your customer success and sales teams can easily create notes privately with no extra setup needed.

How Can I Generate Meeting Notes Without Inviting an AI Bot?

Jamie lets you create meeting notes without any bot disrupting your calls. It records audio on your device, tracks tasks, and organises key points while staying out of your meetings. No need to wait or let apps into your meetings, making it perfect for secure calls with internal or external participants.

Which AI Meeting Assistant Offers Seamless Integration Without Compromising Privacy?

Jamie fits right into your workflow, no bots, no interruptions. Works with Teams, Zoom, and any video conferencing platform you could think of, oh, and even offline.

You get easy sharing, task tracking, and clear notes that protect your privacy and meet compliance rules. The smooth experience works great for teams handling sensitive information.

What's the Best Way to Stay Organised With AI Meeting Notes?

Jamie helps you stay organised with smart labels and templates you can customise. Sort by project, participants, or topic to quickly find important information after the meeting ends. See action items, decisions, and summaries clearly without filler words so you don't waste time on irrelevant stuff.

Is There a Free Option That Includes Advanced Features?

Yes, Jamie's free version includes advanced features others charge for. With automatic sharing, speaker identification, and decision tracking included, even teams without big budgets benefit. It supports customer success and sales teams who need privacy-first tools that capture complete insights from every meeting.