07.01.2026
15 min
Best 10 Transcription software for MS Teams [2026]
By Sanduni
Growth Content Editor
![Best 10 Transcription software for MS Teams [2025]](/_next/image?url=https%3A%2F%2Fwww.meetjamie.ai%2Fapi%2Fmedia%2Ffile%2FBest_10_Transcription_software_for_MS_Teams_2025-c2pz1p.png%3F2025-09-26T09%253A43%253A13.706Z&w=3840&q=75)
Best Transcription Software for MS Teams is what I keep hearing people ask me about in 2026.
And you know what? I totally get it.
- You click "Start transcription", and nothing happens.
- Your meeting starts, but no words show up,
- And when you finish your call? No transcription in sight.
I spent hours looking through Microsoft forums, and I found tons of people complaining about the exact same things.
- You get permission problems,
- and download options that just don't work when you need your meeting notes.
Here's what really gets me, though: everyone in your meeting can see the transcript. That's bad news if you work in legal, HR, or healthcare, where privacy matters a lot.
That's why I looked into other tools that actually work better. You know, ones that give you clean transcripts, better privacy controls, and actually write down your meetings the right way.
I did all the research (so you don't have to do the boring work), and I'm sharing the top 10 transcription tools that MS Teams users are switching to in 2026.
Enjoy!
TL;DR
- The article reviews the 10 best Microsoft Teams transcription software options for 2025, suggesting alternatives due to common issues with the built-in Teams transcription (unreliability, lack of download options, and poor privacy controls).
- The list highlights Jamie as the top choice for privacy and reliable, bot-free, local recording, and also includes Fireflies.ai, Sembly AI, Avoma, Read AI, Supernormal, tl;dv, Notta, 123 Notetaker AI, and TeamsMaestro, detailing their key features, pros, and cons.
Why Are You Searching for the Best Transcription Software for MS Teams?
You press “Start transcription”… and nothing happens
“Since several days the transcriptions in Team meetings are not working, not available.” Microsoft Tech Community
You hit "Start transcription" in your Teams meeting, and nothing shows up. This means - no live captions panel and no saved transcript after the call. You can't rely on Teams when you're in those critical reviews or client calls (and trust me, that's exactly when you need it most).
- Your work just stops.
- You miss action items.
- You lose trust in those Copilot and recap features that need transcripts to work.
You finish the call… but can’t download the transcript
“when switching to classic team it is working fine In New Team I got this screen without an option to download” Microsoft Learn
You will find that the new Teams setup does not have the download button you need. When you take notes in meetings, you cannot grab those Word files or transcript files from the meeting info.
This creates problems for you.
You end up copying and pasting everything or asking the person who set up the meeting for help. (my worst nightmare as an introvert)
This makes your meeting notes take much longer to write. You forget important tasks. Teams becomes a roadblock when you try to get your text into documents, wikis, or ticket systems. You will see people looking for alternative tools that can export clean text every time they need this feature.
Too many people can see the transcript by default
“Currently, after every meeting, the transcript is available for everyone to view.” Microsoft Q&A
Teams meetings for HR, healthcare, or client sessions often contain sensitive information. When these meetings end, the transcript remains visible in the meeting thread to all attendees. This creates security concerns for meeting organisers who need tighter control over information access.
This setup creates potential policy violations and information leaks. Most managers disable transcription entirely to address these concerns. This approach eliminates the security risk but also removes the benefit of searchable meeting notes. Organisations need transcription tools that provide granular access controls and the ability to redact sensitive information from transcripts.
What are the best transcription software options for MS Teams?
The best transcription software for MS Teams are Jamie with its bot-free, device-based capture and strict privacy controls, Fireflies.ai, and Sembly AI.
Here’s a breakdown of the 10 transcription software tools for Microsoft Teams that I researched:
💜 Gentle Reminder: Pricing may change; please double-check on each tool’s official site. Plans evolve, and enterprise tiers often require a quick chat with sales for accurate quotes.
Jamie
Best For: IT and Microsoft 365 administrators, as well as sales and product teams seeking accurate, policy-compliant meeting notes from Teams without relying on third-party bots and prioritising GDPR-grade privacy.
Similar To: Otter, Fathom, tl;dv
💜 Try out Jamie in our hands-on demo and see how easy (and fun!) note-taking can be!
Jamie captures MS Teams meetings without joining as a visible participant, so you get complete notes even when native MS Teams transcription fails. The tool records system audio directly from your device and works across any online meeting platform, including Teams, without requiring admin permissions or showing up in the attendee list.
Full feature list at a glance:
- Transcription, meeting notes, action items, editing, tagging
- Speaker identification, speaker memory, calendar integration, automatic meeting titles, consent emails
- Bot-free operation, cross-platform (macOS/Windows/iOS), works online/offline/in-person, 100+ languages, GDPR-compliant with AES encryption
- CRM integrations (Salesforce, HubSpot, Attio, Asana, Notion, OneNote), webhooks, copy-paste compatibility
- Ask AI, Scratch Pad, Templates, Search across meetings
Get reliable notes when Teams transcription breaks or disappears
MS Teams transcription stops working without warning, leaving you with no live captions and no saved transcript after critical calls. Jamie fixes this by capturing audio independently so you always get meeting notes.
- Transcription: Converts spoken words to text in 100+ languages without relying on Teams
- Meeting notes: Generates comprehensive summaries automatically within 1-5 minutes after each meeting
- Action items: Identifies tasks and decisions automatically with assignee tracking and status checkboxes
- Editing: Modify summaries, transcripts, and action items directly with the formatting toolbar and find-replace
- Tagging: Organise meetings by project, client, or department with custom tags for filtering
Remember who said what without guessing
You lose context when speakers aren't labelled in transcripts, forcing you to replay recordings or ask colleagues for clarification. Jamie identifies speakers and remembers voices across meetings.
- Speaker identification: Labels each speaker in notes and transcripts by detecting unique voice patterns
- Speaker memory: Remembers names linked to voices across meetings so future summaries auto-populate correctly
- Calendar integration: Syncs with Google and Outlook to fetch meeting names and participant emails
- Automatic meeting titles: Generates meaningful titles like "Team Standup: ISO Certification" instead of generic defaults
- Consent emails: Sends optional notification to attendees 24 hours before recording starts for transparency
Capture any meeting without admin battles or visible bots
Teams meetings require admin permissions to record or show bots in the attendee list, blocking you from documenting important calls. Jamie works without these restrictions.
- Bot-free operation: Captures system audio directly from your device without joining as visible meeting participant
- Cross-platform compatibility: Runs on macOS (13.1+), Windows, and iOS with device sync across all platforms
- Works everywhere: Records online meetings, offline discussions, and in-person conversations from your device microphone
- Privacy and security: GDPR-compliant with AES encryption for data in transit and at rest, audio files permanently deleted after processing
- iOS mobile app: Record in-person meetings on iPhone with automatic speaker identification and seamless desktop sync
- 100+ languages: Transcribes major languages like English, German, French, Spanish, Japanese, and Chinese plus regional dialects
Push notes into your CRM without manual data entry
You waste time copy-pasting meeting details into Salesforce, HubSpot, or project management tools after every call. Jamie syncs meeting data automatically or with one click.
- Salesforce integration: Send summaries and transcripts as notes to any Salesforce record (lead, opportunity, contact, account)
- HubSpot integration: Sync summaries or transcripts to selected HubSpot entities (contact, deal, company) as notes
- Attio integration: Add meeting notes to person or company records in Attio with searchable record selection
- Asana integration: Push tasks from meetings into Asana project to-dos with PDF transcript attachments
- Notion integration: Auto-sync or manually send notes to dedicated Jamie database in Notion workspace
- OneNote integration: Create pages in "My Jamie Notes" notebook with one-click viewing from Jamie interface
- Webhooks: Set up custom integrations via Zapier or Make to trigger automated workflows after meetings
- Copy-paste compatibility: Works with Linear, Todoist, Bear, Typora, and Ulysses while preserving formatting and task status
Extract insights without rereading entire transcripts
You need specific information from past meetings but scrolling through long transcripts wastes time you don't have. Jamie's AI features let you query meetings directly.
- Ask AI: Query individual meetings or all past meetings to extract summaries, speaker contributions, or specific details
- Scratch Pad: Capture follow-ups, ideas, reminders, and observations during meetings without switching tabs or losing context
- Templates: Regenerate meeting notes in predefined structures (customer call, interview, standup) that match your meeting type
- Search: Find past meetings by content, participants, or dates across your entire meeting history
Jamie Pricing
FREE Plan (€0/month)
- 10 meeting credits per month
- 30-minute meeting duration limit
- AI-generated meeting notes
- Automatic action item extraction
- Complete meeting transcripts
- Speaker identification
- Calendar integration (Google & Outlook)
- Tag system
- Task management
- Advanced text editing
- Copy-paste integration
- Team workspace sharing
- No meeting bots required
- 100+ languages support
PLUS Plan (€25/month)
- 20 meeting credits per month
- 2-hour meeting duration limit
- Includes everything in the FREE plan
PRO Plan (€47/month)
- Unlimited meeting credits
- 3-hour meeting duration limit
- Includes everything in the PLUS plan
Team & Enterprise Plans
- Custom pricing
- Custom solutions
- Contact required for details
Pros and Cons of Jamie
Pros
- No meeting bots, captures audio locally on your device.
- Works with any platform, online or offline.
- Fast, accurate summaries and transcripts.
- Auto-detects tasks and decisions.
- AI chat lets you search notes instantly.
- Integration capabilities with tools you already love.
Cons
- Manual speaker tagging is required at first.
- No real-time transcription notes during meetings.
- No sales coaching and sentiment analysis.
Fireflies.ai
Best for: Teams wanting an AI assistant to capture and summarize online meetings
Similar to: Jamie, Avoma
Source: Fireflies
Fireflies.ai automatically record meetings and generates searchable transcripts and summaries. It has support for over 100 transcription languages and an AI bot that joins calls, which makes it stand out. It also includes automatic meeting summaries and action items for quick post-meeting notes.
Who is it for?
People who hold frequent online meetings and want an automated note-taker that works across platforms.
Key Features
- AI notetaker bot: Joins Teams, Zoom, and Meet calls as a participant to record and transcribe
- 100+ languages supported: Transcribes speech in over 100 different languages automatically
- Speaker recognition: Identifies and labels different speakers in the transcript
- AI summary generation: Creates post-meeting summaries and action items using AI
- Searchable transcripts: Allows keyword search through past meeting transcripts for quick reference
Pricing
- Free: $0 per user/month
- Pro: $18 per user/month
- Business: $29 per user/month
- Enterprise: $39 per user/month (no monthly option; billed annually)
Pros and Cons of Fireflies.ai
Pros
- Accurately transcribes meetings and offers clear, structured summaries for easy review.
- Linked timestamps let you jump to specific moments in transcripts with one click.
- Smart Highlights and AI search make it fast to recall past discussions.
- Integrates with tools like Google Calendar, Gmail, HubSpot, Slack, Jira, and Asana.
- The user interface is intuitive and well-organised, making navigation simple.
Cons
- Speaker identification fails unless names are clearly stated, requiring post-call edits.
- Background noise or overlapping speech can reduce transcription accuracy.
- Struggles to transcribe multilingual conversations or switch between languages mid-call.
- Some Zoom and Teams integrations feel intrusive or require manual handling.
- Occasional delays in joining Google Meet or Teams meetings may affect recording start.
Source: G2
Sembly AI
Best for: Professionals who want AI to attend and document meetings on their behalf
Similar to: Fireflies.ai, Jamie
Source: Sembly
Sembly AI join virtual meetings and generates full transcripts and AI minutes. It has multilingual support (over 45 languages) and accurate speaker identification that make it stand out. It also includes automated meeting summaries and task highlights for follow-up.
Who is it for?
Teams and individuals who want hands-off recording of meetings with searchable notes and action items.
Key Features
- Auto meeting attendance: AI assistant joins and records Teams, Zoom, or Meet sessions automatically
- Search past meetings: Transcripts are saved and searchable by keywords or speaker name
- Speaker identification: Differentiates speakers in text and even filters out filler words
- AI meeting summaries: Generates concise meeting minutes and highlights decisions made
- Task extraction: Automatically lists action items and next steps discussed in the meeting
Pricing
- Personal: $0 per month
- Professional: $15 per month
- Team: $29 per user/month
- Enterprise: Contact sales
Pros and Cons of Sembly AI
Pros
- Automatically summarises, outlines, and captures tasks shortly after meetings end.
- Generates clickable, time-stamped transcripts for fast reference to key moments.
- Allows uploading of audio files with quick transcription turnaround.
- Integrates smoothly with tools like Google Calendar and other apps.
- Works across meeting platforms and continues note-taking even when offline.
Cons
- Long meetings are split into smaller segments instead of one full summary.
- Some meetings may be lost if the app crashes mid-session.
- You can't export meeting content like tasks or summaries to Word format.
- Live meetings can't be edited or added to while they are in progress.
- Clickable transcripts are not available for download.
Source: G2
Avoma
Best for: Sales and remote teams needing end-to-end meeting recording and insight
Similar to: Gong, Chorus.ai
Source: Avoma
Avoma records calls on platforms like Teams and provides live transcription, AI notes, and call analysis. It has real-time transcription in 75+ languages and provides AI-generated notes for you. It also includes speaker tracking and keyword analytics for deeper conversation insights.
Who is it for?
Sales, customer success, and other teams that want to capture meetings and glean insights without manual note-taking.
Key Features
- Real-time transcription: Live transcribes meetings (supports 75+ languages) with high accuracy
- Speaker identification: Detects and tags each speaker in the meeting notes
- AI-generated summaries: Provide automatic meeting notes and summaries after calls
- Keyword tracking: Flags filler words and tracks custom keywords or topics in conversations
- Snippet sharing: Allows creating and sharing video clip highlights straight from the transcript
Pricing
- Startup: $29 per user/month
- Organisation: $39 per user/month
- Enterprise: $39 per user/month (no monthly option; billed annually)
- Conversation Intelligence: $35 per user/month
- Revenue Intelligence: $35 per user/month
- Lead Router: $25 per user/month
Pros and Cons of Avoma
Pros
- Transcribes meetings accurately and summarises key points, action items, and next steps.
- Integrates with Zoom, HubSpot, and calendars to streamline workflows.
- Differentiates speakers and tracks talk time to support coaching and review.
- Offers scorecards, insights, and snippet sharing to improve meeting quality.
- Enables quick review with searchable transcripts and organised conversation notes.
Cons
- Transcripts can be inaccurate if audio quality is poor or speaker names aren't captured.
- The note-taker may join late or show incorrect camera status in recordings.
- Long or complex notes can feel overwhelming on busy days.
- Grouping calls and managing access permissions can be difficult to configure.
- The AI presence in meetings can feel intrusive or distracting to some users.
Source: G2
Read AI
Best for: Managers who want transcripts plus metrics on meeting engagement and performance
Similar to: Jamie, Gong, Avoma
Source: Read AI
Read AI is built to transcribe meetings in real time, summarise discussions, and even measure participant engagement. It has live transcription with instant AI notes and unique engagement scores that make it stand out. It also includes an AI speaking coach and a search engine for finding information across meetings.
Who is it for?
Team leaders and professionals who not only need meeting transcripts but also want data on participation and insights to improve meeting effectiveness.
Key Features
- Live transcription & notes: Provides real-time transcripts and AI-generated meeting notes during calls
- Engagement analytics: Calculates engagement scores, speaking time, and sentiment for each meeting
- AI speaking coach: Offers feedback on pacing and filler words to help improve communication
- Search Copilot: Lets you query across all your meetings, emails, and chats to find key details
- Pre-meeting recap: Automatically summarises the previous meeting and key questions for recurring calls
Pricing
- Free: $0 per user/month
- Pro: $19.75 per user/month
- Enterprise: $29.75 per user/month
- Enterprise+: $39.75 per user/month
Pros and Cons of Read AI
Pros
- Automatically transcribes meetings and generates clear, concise summaries.
- Offers sentiment analysis and coaching tips to improve communication.
- Provides searchable meeting content and easy downloads of transcripts and highlights.
- Integrates smoothly with Zoom and offers real-time transcription.
- Daily summaries and smart scheduling help keep meetings organized and efficient.
Cons
- Summaries can miss nuance or key points in fast-paced discussions.
- The search function may not find meetings without exact titles, requiring extra steps.
- Presence in meetings can feel intrusive due to its visibility as a separate attendee.
- Transcription accuracy can vary, especially in complex audio scenarios.
- Limited customisation and occasional technical issues may affect flexibility.
Source: G2
Supernormal
Best for: Professionals who want a hands-free note-taker that works across different meeting platforms
Similar to: Jamie, Fireflies.ai
Source: Supernormal
Supernormal joins your meetings (Teams, Zoom, etc.) as a bot, transcribes the conversation, and generates AI-powered notes. It has a cross-platform bot (“Norma”) and supports over 60 languages, which makes it stand out. It also includes automatic summaries of meetings and tracked action items for follow-up.
Who is it for?
Busy teams or individuals who use multiple meeting platforms and want an AI to capture notes, summaries, and tasks for them.
Key Features
- AI notetaker bot: “Norma” bot automatically joins meetings to record and transcribe them
- Multi-platform support: Works across Microsoft Teams, Zoom, and Google Meet calls
- 60+ languages: Transcribes conversations in more than 60 languages for inclusivity
- Automated summaries: Instantly generate meeting summaries and next-step tasks after each call
- Tool integrations: Connects with CRM, project, and chat apps to share notes and tasks
Pricing
- Starter: $0 per user/month
- Pro: $18 per user/month
- Business: $29 per user/month
- Business (Free Trial): trial for 7 days
Pros and Cons of Supernormal
Pros
- Generates clear, organized meeting summaries with action items and task assignments.
- Supports accurate transcription in multiple languages, including Portuguese.
- Integrates seamlessly with Google Meet for automatic meeting recording.
- Allows real-time annotations with shortcut access and quick note-taking.
- Offers a clean, intuitive interface that supports managing multiple projects.
Cons
- Transcripts can struggle with names, jargon, or overlapping speakers.
- HubSpot integration for auto-posting summaries was removed.
- Advanced editing options like bold text or decision markers are missing.
- Doesn't currently support Zoom integration, limiting flexibility for some users.
- UI may feel oversized on smaller screens and lacks full refinement.
Source: G2
tl;dv
Best for: Teams that want to record meetings and easily share key moments and transcripts
Similar to: Jamie, Grain
Source: tl;dv
tl;dv capture video meetings, transcribe them to text, and even summarise key points automatically. It has one-click recording for Teams/Zoom meetings and searchable transcripts with speaker tags. It also includes support for 30+ transcript languages and the ability to create video clips from highlighted text.
Who is it for?
Sales, customer success, and marketing teams or any group that wants to capture meetings, translate transcripts, and share important clips without hassle.
Key Features
- Automatic recording: One-click records and transcribes Microsoft Teams (and other) meetings
- Transcripts in 30+ languages: Generates accurate transcripts with translation to other languages
- Speaker labels: Uses speaker recognition to mark who said each line in the transcript
- Clip creation: Highlight any portion of the transcript to instantly create a shareable video clip
- Workflow integrations: Syncs notes and recordings to CRM, chat, and project management apps
Pricing
- Free Forever: $0 per user/month
- Pro: $29 per user/month
- Business: $65 per user/month
- Enterprise: Contact sales
Pros and Cons of tl;dv
Pros
- Generates accurate, concise AI summaries and transcripts within minutes after meetings.
- Allows tagging key moments, speaker identification, and creating shareable video clips.
- Seamlessly integrates with tools like Slack, Notion, and Google Meet.
- Enables keyword search and cross-meeting queries for quick information retrieval.
- Supports time-saving workflows with automatic action plans and recap notes.
Cons
- Summaries may miss subtle context or require double-checking for accuracy.
- Transcript accuracy can drop with strong accents or technical jargon.
- Occasionally fails to join meetings or delays summary generation.
- Mobile interface and dual video-transcript display can be less intuitive.
- Some integrations, like HubSpot and Slack, are limited in functionality.
Source: G2
Notta
Best for: Individuals and teams looking for a simple tool to record meetings and get transcripts and summaries
Similar to: Jamie, Trint
Source: Notta
Notta automatically record online meetings, transcribes them live (in dozens of languages), and generates AI-driven notes. It has a calendar-synced bot that joins Teams calls and 58-language voice recognition that makes it stand out. It also includes automatic meeting summaries with action items and easy exporting of notes to other apps.
Who is it for?
Professionals across sales, consulting, education, and more who want to focus on the conversation while an AI handles the note-taking and transcription.
Key Features
- Live transcription (58 languages): Provides real-time transcripts in 58 supported languages
- AI meeting summaries: Generates meeting summaries and lists key action items after each call
- Built-in meeting recorder: Captures Teams meeting audio and video for transcription
- Calendar integration: Calendar sync allows the Notta bot to auto-join scheduled meetings
- Easy sharing: Exports meeting notes and recordings to other apps (e.g. Slack, Notion, OneDrive)
Pricing
- Free: $0 USD per user/month
- Pro: $13.49 USD per user/month
- Business: $27.99 USD per user/month
- Enterprise: Contact sales (starting from 51 seats)
Pros and Cons of Notta
Pros
- Offers bilingual transcription with automatic translation for meetings and files.
- Provides summaries, closed captions, and even mind maps for brainstorming.
- Drag-and-drop uploads allow fast summaries, including multiple files at once.
- Real-time transcription accuracy is paired with karaoke-style audio playback for editing.
- Seamless Teams integration with recordings, action items, and scheduling support.
Cons
- Some users report very poor transcription with invented words.
- Struggles with multilingual or technical B2B conversations, often misinterpreting context.
- Translation quality between English and Chinese still needs improvement.
- Speaker identification and script handling can glitch at times.
- Language diversity is limited, with requests for more supported languages like Cree.
Source: G2
123 Notetaker AI
Best for: Microsoft Teams users who want an in-app assistant for transcribing and summarizing meetings
Similar to: Fireflies.ai, Sembly AI
Source: 123 Notetaker AI
123 Notetaker AI is an AI meeting notes app for Teams made by BlueSky Apps. It’s built to plug directly into Teams meetings and automatically transcribe, summarise, and organise the notes.
It has real-time transcription inside the Teams interface and automatic meeting summaries that make it stand out. It also includes AI-generated action item lists and cloud storage for accessing past transcripts.
Who is it for?
Microsoft Teams users who want an integrated note-taking companion, like project teams, instructors, or managers who run many Teams meetings and need the notes captured automatically.
Key Features
- Teams meeting integration: Runs as an app within Microsoft Teams meetings for seamless note-taking
- Real-time transcripts: Captures every spoken word during the meeting in text instantly
- Meeting summarisation: Creates a concise recap of key points and decisions at the end of each meeting
- Action items list: Extracts tasks and next steps, and lists them as a checklist
- Cloud archive: Saves all transcripts and summaries to your BlueSky account for later access and sharing
Pricing
Upgrade prices that apply to 123 Notetaker AI (via BlueSky):
- Free: 0$/month
- Hobby: $9.99/month
- Pro: $15.99/month
- Enterprise: Contact sales
(Prices shown in USD for annual plans; monthly billing is also offered.)
Pros and Cons of 123 Notetaker
Pros
- Provides accurate real-time transcription, even with multiple speakers and accents.
- Summaries and action items are generated automatically and clearly.
- Works natively inside Microsoft Teams with seamless integration.
- Participation charts and recordings add extra context beyond transcripts.
- Automatic email summaries keep you aligned without extra effort.
Cons
- No option is available to uninstall once installed.
- Some transcriptions miss chunks of conversation, reducing reliability.
- French users reported mistranslations and invented words in transcripts.
- Quality of transcription can vary, affecting the usefulness of summaries.
- Notes depend heavily on transcription accuracy, so errors carry forward.
Source: Microsoft App Source
TeamsMaestro
Best for: Busy Teams users who want AI-generated meeting notes without needing Teams Premium
Similar to: Fireflies.ai, Jamie
Source: TeamsMaestro
TeamsMaestro is built to join Microsoft Teams calls as an AI participant and capture full transcripts, structured summaries, and action items automatically
It has support for 20+ languages and sends out meeting summaries to attendees by email, which makes it stand out. It also includes a pause/resume feature for privacy and works across Teams on desktop, web, and mobile
Who is it for?
Product managers, project leads, sales or customer success teams, and business leaders who spend a lot of time in Teams meetings and want notes and tasks captured for them automatically.
Key Features
- Auto-join assistant: Connects to your calendar to automatically join scheduled Teams meetings
- Accurate transcripts: Records every word in 20+ supported languages and provides a full transcript
- Structured summaries: Delivers an organised summary of each meeting’s key points right after the call
- Action item extraction: Identifies to-dos and next steps discussed for easy follow-up.
- Automatic sharing: Emails the meeting notes to participants, with controls for privacy and recipients
Pricing
- Free: $0 per user/month
- Professional: $20 per user/month
- Enterprise: Contact sales
Pros and Cons of TeamsMaestro
Pros
- Transcripts are accurate and reliable for capturing meeting details.
- Summaries and action items are generated automatically and clearly.
- Notes and recaps are shared instantly, with privacy controls available.
- Works seamlessly across Teams, Outlook, and Microsoft 365 on all devices.
- Supports multiple languages, including Spanish and Catalan, with effective translation.
Cons
- No option is available to uninstall or remove it once installed.
- Some users feel features are limited without integration as a Teams default module.
- Setup depends on Microsoft 365, so it’s not standalone for other platforms.
- Action items and summaries may need manual review for completeness.
- Sensitive conversations require pausing transcription to avoid capture.
Source: Microsoft App Source
Final Verdict: What is the best transcription software for Microsoft Teams?
If you want privacy and reliable meeting notes without having a bot join your Microsoft Teams meeting, choose Jamie. It works smoothly without showing up as a participant, keeps your transcripts private, and gives you clear notes and action items without changing how you join meetings.
💜 Try out Jamie in our hands-on demo and see how easy (and fun!) note-taking can be!
And best of all, Jamie works wherever you do. Since Jamie is a native application, it works with all online meeting platforms and offline meetings. Whether you want to capture notes during offline meetings, in-person meetings or online meetings, Jamie simply works.
All you have to do is click "Start Jamie", and it gives you the full meeting experience (transcription + AI notes with strong topic detection + speaker identification + task management + Ask AI features and more) for completely free!
However, if you prefer a tool that automatically joins your meetings and gives live features like real-time captions or summaries, you can pick from other options:
- Fireflies or Sembly: Great for automatic recording and summaries across different platforms.
- Avoma: Best if you want help with sales coaching and conversation insights.
- Read AI: Offers transcripts plus analytics about how engaged people are.
- tl;dv: Easy to use for highlighting and sharing important parts of meetings.
- Notta: Affordable and simple for exporting notes.
- 123 Notetaker AI or TeamsMaestro: Good, quick fixes inside Teams if the built-in transcription doesn’t work well.
To decide quickly
- If you want strict privacy and no visible bot, pick Jamie.
- If you want live captions and notes during meetings, pick Avoma or Read AI.
- If you want automatic bot join of all your meetings with integrations, pick Fireflies or Sembly.
- If you want to quickly share highlights, pick tl;dv, or Jamie,
- If you want a low-cost option that works, pick Notta or Jamie (Jamie's free plan is quite generous, check it out yourself)
Overall, for most organisations frustrated with Teams’ transcription and worried about privacy, Jamie is the best choice in my opinion. You can also try Fireflies or Sembly if you want automatic bot joining or deeper integrations.
FAQs on Transcription Software For MS Teams
How do I transcribe Microsoft Teams meetings without a bot?
You can transcribe Microsoft Teams meetings without a bot by recording from your device with Jamie, which captures clean speech to text, speaker identification, and AI summaries directly from the meeting window for future reference. If you prefer an AI participant, tools like Fireflies.ai or Sembly AI work well, too. You’ll stay present instead of taking notes and end up with a detailed transcript you can share securely.
What’s the most private way to get meeting notes from Teams?
You can get private meeting notes by using Jamie to record locally, avoid bot joins, and control who sees both the transcript and summary after the meeting event. This helps when meeting settings or default sharing in Microsoft Teams transcription feel too open for HR or legal teams. You’ll keep sensitive written text restricted while keeping action items clear.
How do I fix “Start transcription” not working in Teams?
You can bypass unreliable meeting controls by using Jamie to capture audio and generate a text transcript even when the Teams transcription process fails to start. If you prefer to stay inside Teams, alternatives like 123 Notetaker AI or TeamsMaestro can help, though they rely on a bot and permissions. You’ll stop wasting time and get dependable notes every call.
What’s the best AI meeting assistant for Microsoft Teams right now?
You can rely on Jamie as a top AI meeting assistant for Microsoft Teams when you want accurate transcripts, speaker labels, and action items without a visible bot. Avoma, Read AI, and Supernormal are also strong if you want in-meeting analytics or a bot-based workflow. You’ll have clear meeting notes that slot into your existing office tools.
How do I download a transcript after a Teams meeting ends?
You can export a clean transcript by letting Jamie create a detailed transcript and summary you can copy or save, even if the Teams dropdown menu for downloads is missing. Bot-based tools like Otter.ai or Notta can also provide exports if enabled by the organiser. You’ll always have a reliable file for future reference and follow-ups.
How can I capture action items and decisions automatically?
You can extract action items automatically with Jamie, which highlights important points and next steps alongside speaker identification so owners are crystal clear. Read AI and Avoma also pull to-dos if you’re already using those platforms. You’ll leave every meeting with an organised checklist instead of combing through chat or recordings.
What’s the easiest way to transcribe a mixed-language Teams call?
You can transcribe a mixed-language call using Jamie’s multilingual speech-to-text, then use Ask AI to translate notes while preserving speaker labels. Fireflies.ai and tl;dv also support multiple spoken language options if you prefer a bot joining the meeting. You’ll keep global participants aligned without manual retyping.
How do I keep transcripts visible only to the right participants?
You can keep transcripts private by using Jamie to store notes securely and share only with selected meeting participants or a team workspace you control. Inside Teams, review language settings and meeting settings, but visibility may still broaden by default. You’ll share precisely what’s needed without exposing sensitive discussions.
Can I transcribe phone calls or offline interviews for my notes?
You can transcribe phone calls and offline interviews by recording locally with Jamie and then generating a high-quality text transcript with timestamps for future reference. If you’re processing legacy recordings, upload audio to Jamie for the same result. You’ll centralise notes from every source, not just meeting join links.
How accurate is Microsoft Teams transcription compared to dedicated tools?
You can improve accuracy by using Jamie for device-based capture that reduces missed words and provides quick editing, while Teams transcription varies with network and permissions. Avoma, Fireflies.ai, and Sembly AI are solid if you’re comfortable with a bot in the attendee list. You’ll get a clearer, more editable transcript either way.
How do I get speaker labels in my meeting notes?
You can get speaker identification by letting Jamie label speakers and then confirm names from short clips so both the transcript and summary attribute quotes correctly. Bot tools like Supernormal and Read AI also attempt speaker tagging depending on audio quality. You’ll trust who said what without re-listening.
What’s the fastest way to share notes with just the project team?
You can share notes fast by using Jamie to create a summary and text transcript, then send only to selected members or post to your workspace while keeping other participants out. Notta and tl;dv can route summaries via links if that fits your flow. You’ll deliver the important points without oversharing.
How do I stop transcription mid-call and still keep partial notes?
You can stop transcription at any time by pausing Jamie’s recording on your device, which preserves everything captured so far and lets you continue privately. Bot-based tools usually have a stop transcription button in their meeting controls too. You’ll protect sensitive moments while saving useful content already gathered.
What’s the difference between live captions and a full transcript?
You can rely on Jamie for a detailed transcript with speaker attribution, timestamps, and action items, whereas live captions are temporary on-screen text that’s easy to lose. Read AI and Avoma also produce structured notes beyond captions if you prefer in-meeting overlays. You’ll retain a complete record instead of fleeting subtitles.
How do I capture the meeting chat and compose box notes in my summary?
You can fold meeting chat highlights into your summary by saving Jamie’s transcript and adding key points from the compose box so both the transcript and decisions live together. Some tools, like Fireflies.ai, can ingest chat if permissions allow. You’ll keep context from side conversations without juggling multiple sources.
What’s the best way to transcribe recurring standups without manual setup?
You can let Jamie nudge you to start recording when your mic goes live, producing consistent meeting transcription without scheduling a bot to auto-join. TeamsMaestro or 123 Notetaker AI can also auto-join if you prefer calendar-driven bots. You’ll get dependable notes every day with minimal clicks.
How do I quickly search past meetings for names, dates, or tasks?
You can search past meetings with Jamie’s Ask AI to find important points, owners, and dates across summaries and transcripts instantly. Fireflies.ai and Read AI offer cross-meeting search as well if you’re already invested there. You’ll answer follow-up questions in seconds instead of digging through folders.
Can I use human transcription services for critical meetings?
You can combine Jamie’s fast AI notes with a human transcription service for legal reviews or high-stakes calls where verbatim precision matters most. Many teams use AI for speed and escalate select files to human review only when needed. You’ll balance turnaround time with accuracy without changing your workflow.
Sanduni Yureka is a Growth Content Editor at Jamie, known for driving a 10x increase in website traffic for clients across Singapore, the U.S., and Germany. With an LLB Honors degree and a background in law, Sanduni transitioned from aspiring lawyer to digital marketing expert during the 2019 lockdown. She now specializes in crafting high-impact SEO strategies for AI-powered SaaS companies, particularly those using large language models (LLMs). When she’s not binge-watching true crime shows, Sanduni is obsessed with studying everything SEO.