March 2023


The 5 Best Video Transcription Software Tools

Are you looking to get reliable and accurate transcriptions of your meetings, audio or video files? Then this post is just the one for you! We've done the research for you to find the top 5 best video transcription software in 2023.

Founder Associate

The 5 Best Video Transcription Software Tools

Let's face it - virtual meetings can be a little awkward. Between the technical difficulties and the "can you hear me now?" moments, it can be hard to keep up with what's being said. And don't even get us started on the frustration of trying to take notes during all that mess. But don't worry, because we've got a solution for you - video transcription software!

What is video transcription software?

Video transcription software is a lifesaver when it comes to capturing every word in an online or virtual meeting. With just a few clicks, you can automatically transcribe video to text or meetings into text, making it easier to follow what has been said. And the best part? We've done the research to find the top 5 best video transcription software in 2023. We are going to cover accuracy, ease of use, language support, and price, so you don't have to. So sit back, relax, and get ready to become the MVP (most valuable person) of your next virtual meeting with our handy list of video transcription software. And pay attention to the 5th tip because we have a surprise for you that makes you even more efficient so you never need transcripts again.

When it comes to choosing the best video transcription software, there are a few key criteria to consider. Here are the main factors we looked at when creating our list of the top 5 best free video transcription software 2023:

What did we consider?

  1. Accuracy: This is arguably the most important factor when it comes to video and audio transcription software. After all, what's the point of transcribing a video if the results are inaccurate? We looked for software that had a high accuracy rate, with minimal errors and mistakes.
  2. Ease of use: Nobody wants to spend hours trying to figure out how to use complicated software. Thats why we focused on video transcription software that was easy to use, with a simple and intuitive interface that even beginners could understand.
  3. Language support: With the world becoming increasingly global, language support is more important than ever. We looked for software that supported a wide range of languages.
  4. Price: Of course, we're all looking to get the biggest bang for our buck, so price is a an important aspect as well.

By considering these factors, we were able to create a list of the top 5 best video transcription software 2023. Keep reading to see which software made the cut!

5 best free video transcription software  


Rev stands out as probably one of the best transcription service out there, thanks to its reliable performance, user-friendly software, and flexibility. Users can choose between AI or human-generated transcriptions, with fast turnaround times. Additionally, Rev offers an excellent collaborative workspace, making it ideal for team-based projects.

A video transcription tool called Rev
Image credits: Rev

Rev is perfect for professionals who require transcription services frequently. The subscription plan offers 20 hours of audio recordings transcribed per month at a flat fee of $29.99. For those who only have audio and video files and occasionally require transcription services, Rev offers non-subscription services, which are a more cost-effective option.

Some of the notable benefits of Rev include its AI or human transcription options, subtitles and captions, web editing and group collaboration features, easy-to-use website, and quick turnaround times with minimal errors. However, the mobile apps are not integrated with web subscriptions, and Rev's services can be expensive for some users.

Rev Rating

Accuracy ⭐⭐⭐⭐⭐

Rev is probably the most accurate transcription provider out there.

Ease of use ⭐⭐⭐⭐⭐

Revs platform is quite intuitive to use and allows collaboration across teams.

Language support ⭐⭐⭐⭐⭐

Rev currently offers language support in over 31 languages.

Price ⭐⭐

Rev can be quite expensive, especially if you require a large amount of transcripts monthly.


The fourth AI transcription software and services is Scribie, known for its 4-step automatic transcription process that ensures high accuracy rates of up to 99%. With features like confidential access, online editing, and various add-ons, Scribie offers an intuitive and convenient transcription solution.

A video transcription tool called Scribie
Image credits: Scribie

Scribie's browser-based online editor allows you to quickly verify the transcript and make changes. The process is straightforward: upload your spoken audio or video files, choose between automated or manual service, and pay before using the online editor to format, review and download your transcripts.

Scribie has been trusted by industry leaders in business and tech, including Oracle, Google, Airbnb, Stripe, and Netflix.

Key features of Scribie include fast service with a low error rate of less than 1%, as well as confidential access, making it an excellent choice for businesses and individuals alike.

Scribie Rating

Accuracy ⭐⭐⭐⭐⭐

Scribie delivers very accurate text transcription quality.

Ease of use ⭐⭐⭐

Easy to navigate website and the web editing function and group collaboration features make Scribie a very easy to use tool. Design could be a little bit more modern.

Language support

Unfortunately, Scribie currently only works in English.

Price ⭐⭐⭐

Compared to Rev, Scribie is quite inexpensive and therefore a great alternative.


Otter is a widely used video transcription software that has gained popularity among companies such as Zoom, Dropbox, and IBM. One of the reasons behind its popularity is the ease of use and its ability to both transcribe video and audio recordings. Otter also offers additional features such as speaker ID, notes, images, and key phrases that enhance the overall user experience.

Otter.ai: Transcription tool to transcribe meetings in real time
Image credits: Otter

Moreover, Otter's group collaboration feature allows multiple users to work on the same transcription, which is beneficial for projects that require teamwork. The software also includes advanced search functionalities that enable users to find specific keywords within the transcripts quickly.

Otter offers 300 minutes per month of free transcription upon sign up, which is a considerable advantage for anyone interested in trying out the software. However, users have to keep in mind that in the free plan the maximum length of a meeting is 30 minutes. Its overall performance makes it a preferred choice among users looking for an easy-to-use and comprehensive video transcription software.

Otter Rating

Accuracy ⭐⭐

When it comes to accuracy in transcripts, Otter is often delivers below average quality.

Ease of use ⭐⭐⭐⭐⭐

Otters platform is quite intuitive to use and allows collaboration cross teams

Language support

Otter currently only works in English

Price ⭐⭐⭐

Otter has a reasonable pricing available starting at 16€ per month and a free plan for users to test it out.


Fireflies.ai is another top choice for those in need of AI transcription software. This AI voice assistant offers a wide range of features to assist with taking notes, completing actions during meetings, and even transcribing video and audio files. Fireflies is particularly useful for recording and sharing conversations from meetings.

This is an image of Fireflies application showing how to transcribe a team's meetings
Image credits: Fireflies

The transcription process is made easy - just upload the audio files, and Fireflies will transcribe them for you. The transcripts can be skimmed while listening to the audio, which makes reviewing an hour-long call take not as long as it seems. The tool also allows you to collaborate with your teammates by adding comments or marking specific parts of the call.

Fireflies Rating

Accuracy ⭐⭐

Fireflies has an average accuracy when it comes to the quality of the transcripts.

Ease of use ⭐⭐⭐⭐⭐

Fireflies is very intuitive and allows collaboration across teams.

Language support ⭐⭐⭐

Fireflies currently only works in English, French, German, Italian, Spanish, Portuguese and Dutch.

Price ⭐⭐⭐

Fireflies has a comparable pricing to Otter starting at 18€ per month and a free plan.

Why read through long meeting transcripts if you can also have a summary?

Are you looking for a way to capture important information from a meeting or remember what was said and don't necessarily need a formal transcript for legal purposes? Then let me tell you there are better ways to do that! Just ask jamie to summarize your call for you.

Why you should use AI generated meeting notes?

Time-saving: One of the main benefits of using AI-generated summaries is that they can save time. Instead of having to listen to or read through a long transcript, an AI-generated summary can provide a quick overview of the most important points discussed during the meeting. This can be especially helpful for busy professionals who don't have a lot of time to spend on reviewing meeting notes.

Improved efficiency: AI-generated summaries can also improve efficiency by making it easier to find specific information quickly. Instead of having to sift through a long transcript, an AI-generated summary can highlight the most important information and make it easier to identify key takeaways or action items.


jamie is your personal meeting assistant that summarizes everything for you, so you can fully focus on your clients or team members and avoid all the time intensive work of note-taking. Whether you're in a virtual meeting or on site in the office, jamie's got you covered. It works across all meeting platforms and in more than 15 languages. Say bye bye to awkward meeting bots or plugins and start summarizing with jamie. With jamie, you'll always have the important details right at your fingertips.

Image showing AI tool jamie

jamie Rating

Accuracy ⭐⭐⭐⭐

jamie can accurately capture important information, action items and more.

Ease of use ⭐⭐⭐⭐⭐

jamie is very intuitive and super easy to use.

Language support ⭐⭐⭐⭐⭐

jamie supports over 15 languages including English, French, German, Italian, Spanish, Portuguese and Dutch.

Price ⭐⭐⭐⭐

jamie offers a free trial and its paid plans starts at a price of 24€ per month.

Other interesting stuff you might like:

Read about the best 10 meeting management software here

Read about how to structure your meeting notes like a pro here

Read about the 6 best AI tools for meeting notes & their pros and cons here

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