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May 2023

Know-how

How To Use ChatGPT To Summarize Your Online Meetings

Are you tired of wasting time going through hours of virtual meeting recordings or scrolling through pages of notes trying to find the key takeaways? Well, this is no longer an issue. I am sure you have heard of ChatGPT by now. And at the end we have an extra tip for you.

Leo
Founder Associate
Overview

Are you tired of wasting time going through hours of virtual meeting recordings or scrolling through pages of notes trying to find the key takeaways? Well, this is no longer an issue. I am sure you have heard of ChatGPT by now. Using AI tools like this will buy you back hours. In this article, we will explore the basics of ChatGPT, the benefits of using it to summarize online meetings, and provide strategies for making the most out of this innovative tool.

Extra tip: At the end of the blog post we also introduce jamie and how you can save even more time using it.

Understanding ChatGPT: The Basics

Image Credits: OpenAI

ChatGPT is a revolutionary technology that has been developed by OpenAI, a research firm that is dedicated to advancing artificial intelligence technology to benefit humanity. The technology utilizes natural language processing and artificial intelligence algorithms to understand and generate text in a way that is both efficient and effective.

The capabilities of ChatGPT are truly remarkable. When it comes to summaries, it has the ability to summarize lengthy paragraphs of text into just a few concise sentences, making it the perfect solution for those who need to quickly and accurately summarize online meetings or other important documents.

One of the key benefits of ChatGPT is that it is incredibly easy to use. All you need to do is input the text that you want to summarize, and the technology will do the rest. This makes it an ideal solution for busy professionals who need to quickly and accurately summarize important information without spending hours reading through lengthy documents.

Tip: If you even want to save more time you can also just let your meetings be summarized by jamie.

Benefits of Using ChatGPT to Summarize Online Meetings

There are many benefits of using ChatGPT to summarize your online meetings. First and foremost, it will save you time. Instead of spending hours going through recording transcripts or notes, ChatGPT can quickly and accurately provide you with the key takeaways from your meetings. Additionally, ChatGPT eliminates human bias, providing a neutral summarization of your meetings that is not influenced by personal opinions or interpretations.

Another benefit of using ChatGPT is that it can help improve communication within your team. By providing clear and concise summaries of your meetings, everyone on your team can stay on the same page and be fully informed about what was discussed and decided upon. This can lead to more effective collaboration and better decision-making.

Moreover, ChatGPT can help you identify patterns and trends in your meetings. By analyzing the summaries of your meetings over time, you may be able to identify recurring topics or issues that need to be addressed. This can help you make more informed decisions and take proactive steps to address any problems before they become more serious.

Using ChatGPT to summarize your meetings can also help you stay organized. Instead of having to sift through pages and pages of notes, you can easily access the key takeaways from your meetings in one place. This can be especially helpful when you need to refer back to previous meetings or share information with others who were not present.

And finally, using ChatGPT to summarize your meetings can help you improve your overall productivity. By eliminating the need to spend hours going through notes and recordings, you can free up more time to focus on other important tasks and projects. This can help you be more efficient and effective in everything you do.

Setting Up ChatGPT for Summarization

Note: We recommend using ChatGPT Premium, since this will give you access to GPT-4 which is even more powerful than the free version and can process more text at once. 

Setting up ChatGPT is a relatively straightforward process. Here are the steps you'll need to follow:

Step 1: Visit the website of OpenAI

The first step in setting up ChatGPT is to go on the OpenAI website. To create an account, click on the “Sign Up” button in the top right corner of the page.

Step 2: Create account

Once you are on the sign-up page, you have to fill out the form with your email address and password. 

Step 3: Confirm and verify account

Once this is done, you only have to click “Create Account” to complete the process. After this, you will receive a confirmation via email with a link to verify your account. Click on the link to complete the verification process. Then you can go back and log in to your account.

Step 4: Start Summarizing Your Online Meetings with ChatGPT

Once you've completed the setup process, you'll be ready to start summarizing your online meetings with ChatGPT. Simply copy and paste your meeting transcript into ChatGPT and ask it to summarize the meeting. 

Depending on your prompts, ChatGPT will analyze the transcript and give you a concise meeting summary. 

Summarize with ChatGPT

While ChatGPT is an incredibly advanced tool, there are steps you can take to fine-tune its summarization abilities. This is done by fine-tuning your prompts that you give ChatGPT. 

You can for example ask ChatGPT to:

  • Generate a general summary
  • Extract the main takeaways
  • Extract action items
  • Give an executive summary
  • Summarize the decisions agreed upon in the meeting
  • Write down all tasks that were assigned to you

And many more. 

Note: If you want to know more about prompts, you can take a look at our list of the 100 best ChatGPT prompts.

To summarize your meetings, you can use prompts to tell the model exactly what to do with the summary. Generally speaking, the more details you give, the better the output. 

Tip: If you want to generate even better results, you can give ChatGPT examples of who your summary should look like and what example action items, decisions, tasks and more could be. By providing it with high-quality examples, you can help ChatGPT become an even more valuable tool in your toolkit.

Best Prompts for Meeting Summaries with ChatGPT

ChatGPT Plus: Compare ChatGPT Plus Pricing with ChatSonic

Summary

“The following is a transcript of a meeting:
(Transcript)

Imagine you are an assistant that listened to this meeting. Your task is to summarize the meeting and write down the most important notes. 

Executive summary

“The following is a transcript of a meeting:
(Transcript)

Imagine you are an assistant that listened to this meeting. Your task is to create an executive summary about the meeting that you can send out to your subordinate. The executive summary should include the most important information of the meeting.

Action Items

“The following is a transcript of a meeting:
(Transcript)

Imagine you are an assistant that listened to this meeting. Your task is to identify To-Dos and Decisions that were assigned or agreed on in this meeting. Only include decisions that have been specifically agreed on. If there are no specific action items, don't return any. Only include to-dos that have been assigned to a person. If there are no specifics to-dos, don't return any.

Bad examples of decisions:
- Alan and Peter discussed the importance of profits

Bad examples of to-dos:
- Speaker_x asked questions about topic z

Good examples of decisions:
- The group agreed on the new measures that were presented to the group

Good examples of to does:
- Speaker_x will create a presentation for company x by next week

Group both to-dos and decisions into different groups like this:

Decisions:
- Decision 1
- Decision 2

To-Dos:
- To Do 1
- To Do 2

Main Takeaways

“The following is a transcript of a meeting:
(Transcript)

Imagine you are an assistant that listened to this meeting. Your task is to identify, summarize the main takeaways from this meeting. Only include the most important takeaways that have been discussed.

Decisions 

“The following is a transcript of a meeting:
(Transcript)

Imagine you are an assistant that listened to this meeting. Your task is to identify decisions that were assigned or agreed on in this meeting. Only include decisions that have been specifically agreed on. If there are no specific action items, don't return any. 

Bad examples of decisions:
- Alan and Peter discussed the importance of profits

Bad examples of to-dos:
- Speaker_x asked questions about topic z

Good examples of decisions:
- The group agreed on the new measures that were presented to the group

Good examples of to does:
- Speaker_x will create a presentation for company x by next week

The output of the decisions should look as follows

Decisions:

- Decision 1
- Decision 2

Tasks

The following is a transcript of a meeting:
(Transcript)

Imagine you are an assistant that listened to this meeting. Your task is to identify to-dos that were discussed in this meeting. Only include to-dos that have been assigned to a person. If there are no specific to-dos, don't return any.

Bad examples of to-dos:
- Send email to client 
- Schedule meeting 

Good examples of to-dos:
- John: sent out email to client by next Friday (23.06.23)
- Anna: Schedule meeting for marketing team to discuss the next campaign

Using jamie instead

Instead of doing all the manual work of coping the transcript into ChatGPT and experimenting with prompts, there are also way easier ways how to do it. You can just use AI tools like jamie to summarize your meetings effortlessly.

Advantage of jamie

  • No need of finding the right transcription tool, jamie does automatically generate your transcripts
  • No time-consuming copy and pasting work
  • Guarantied level of high summary quality, great action items and transcription

Try jamie now for free and save hours of work.

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