January 2023

Productivity Hacks

15 Best Productivity Tools for Startup Founders

Looking for the best productivity tools as a startup founder. This blog has all the tools you need to start a business.

Founder Associate

Starting a business is an exciting and rewarding journey that also comes with some challenges. Founders often tend to face long hours, tight deadlines, and plenty of stressful moments. As such, it’s essential for startup founders to maximize their time and take advantage of the productivity tools available to them–not just for growing their business, but for making sure they are as productive as possible. In this blog, we’ll look at some of the best productivity apps out there that can help boost your efficiency in tackling the everyday tasks you face when running a startup. So you can enjoy greater success and make the most out of your entrepreneurial experience!

Why is startup productivity so important?

Productivity in startups is a must - it can be the difference between success and failure. Many startups have to start off by fighting for the attention of customers with only limited resources available. Especially when time and labor is a scare resource productivity tools can revolutionize the way a startup gets things done from developing new products to launching marketing campaigns. With productivity apps, small teams can better manage their workloads and maximize their outcomes in order to scale their businesses more quickly and compete with bigger players in the market.

Productive startups are either on track for major success or already there, leading the way!

What are the 7 types of productivity tools?

Before we get started with all those great productivity tools, I want to give you a quick overview of what categories we will be covering in this blog. Since there are soo many tools out there, we will be focusing our attention on the following categories:

  • Communication tools
  • Marketing tools
  • Sales tools
  • Financial Management tools
  • Project management tools
  • Collaboration tools
  • Other Productivity tools

We will also not be covering all the tools avaiable in each category, but only the once we thing are the must have the best out there.

Communication tools


Image showing the productivity tools such as Slack
Image Credits: Slack

We at jamie love using Slack for instant messaging and quick synchronous updates (Huddles in Slack). Slack allows you to create channels for focused discussions on different topics. While the free plan is sufficient for many startups, it does come with some limitations, such as limited history, no screen sharing during huddles and a maximum of 10 app installations. The extensive Slack App Directory is great for many startups, since it enables users for easy integration with tools that your startup already uses, or the option to add extra features to enhance your productivity.

In terms of pricing, Slack offers a freemium model with paid plans starting at 6.75 € per month per user.

Google Meet

Image showing the productivity tool Google Meet
Image Credits: Google

Not only asynchronous communication is from great important, but also face to face interaction is a crucial part of startups daily life. Google Meet is one of many startups first choice. This is mainly because it is free and seamlessly integrates in the G-Suit that many startups build upon. It enables you to create and join high-quality video meetings for groups of up to 250 people, and allows you to view and present live-streamed events. This makes Google Meet great choice for many startups.

Marketing tools


Image showing the productivity tools such as Hubspot
Image Credits: HubSpot

HubSpot is a platform that is loved by many startups It empowers teams to effectively track and analyze the effectiveness of your marketing strategies, such as blogging, email marketing, and many more. With HubSpot, you can easily convert website visitors into leads and customers. Additionally, you can use the platform to automate tasks like email campaigns and customer meetings. HubSpots also creates custom reports for you to measure the performance of your marketing efforts, so you can see everything in one dashboard.

Pricing at HubSpot starts at around 41 € per month, however, there are also some free features worth checking out. Like Forms, email marketing, ad management and more.


Image showing the productivity tool Mailchimp
Image Credits: Mailchimp

Mailchimp is another powerful marketing automation platform that helps startups create, send, and track email and ad campaigns. With its advanced features, you can get a complete overview of your campaign's performance, including email tracking, click-through rates, and custom reports. Additionally, you can use the software to manage your subscribers and segment them based on their interests, geography, and buyer journey stage. To make things even easier, Mailchimp offers a library of pre-designed templates that you can use for your campaigns, or you can create your own custom templates. Plus, the software automatically sends out campaign emails, follow-ups, and personalized notifications to your subscribers.

You can start using Mailchimp for free with many available features. If you want to unlock more advanced features the paid plan starts at 12 € per month.

Sales tools


Image showing the productivity tool Apollo
Image Credits: Apollo

Apollo is a tool that can assist with outbound sales by providing verified email addresses and phone numbers of potential customers. Its database includes over 200 million business contacts and 10 million companies, and you can use filters to target specific buyers. The free plan allows you to receive 50 verified emails each month at no cost.

For more verified accounts, there are also paid plans available, starting at 39 € per month per user.


Image showing the productivity tools such as Lemlist
Image Credits: Lemlist

Lemlist is another sales automation tool that allows users to send personalized cold emails to potential leads. It is designed to help founders and other team members in startups to reach out to prospects in an automated, yet personal, way. Some of the features offered by Lemlist include the ability to send personalized emails using variables and photos, and track email opens and clicks. With its new feature Lemwarm it also ensures that you don't get blacklisted by warming up your account to ensure maximum deliverability. It is intended to help founders save time and increase their productivity by automating certain tasks, such as email follow-ups, and providing insights and analytics on the effectiveness of their outreach efforts.

Financial management tools

Friday Finance

Image showing the productivity tools such as Asana
Image Credits: Friday Finance

Friday Finance is a financial management solution for startups and small and medium-sized businesses that consolidates all business accounts and financial data in one place, enabling seamless liquidity control and planning, and simplifies payment processes. It is designed to help startups manage their finances more efficiently and effectively, allowing them to focus on growing their business.

Friday Finance offers a free plan in which you can connect up to 2 bank accounts and a paid plan with more advanced features starting at 89 € per month.

Project management tools


Image showing the productivity tools such as Asana
Image Credits: Asana

Asana is a widely used project management tool that is particularly popular among startups. With Asana, you can easily manage all your projects and manage tasks in one central location. You can also switch between different views such as list, kanban board, and calendar. It is designed to help team members stay focused and on track, and to provide visibility into the progress of projects and tasks. With Asana, users can create tasks, assign them to team members, set deadlines, and track the status of tasks.

The free version of Asana can accommodate up to 15 team members and is therefore, suitable for many small startups. Asana has a freemium pricing model, with paid plans starting at 10.99 € per user per month.


Image showing the productivity tool ClickUp
Image Credits: ClickUp

ClickUp is also a project and task management tool that helps small teams organize and track their work. It offers a range of features, including task and project management, time tracking, document collaboration, and integrations with other tools and services. With ClickUp, users can create and assign tasks, set deadlines, and track progress towards goals. Compared with Asana, ClickUp offers more then just project management. The platform also offers communication and collaboration, such as team chat and real-time document editing, to help startups stay on the same page and work together efficiently.

ClickUp offers a free plan with many features to get started and paid plans starting at 5 € per user per month.

Collaboration tools


Image showing the productivity tool Notion
Image Credits: Notion

Notion is a productivity tool that should be part of every startups productivity tool stack. It combines features of a to do lists, note-taking, and project management. Many startups also use it as a company wiki, where all important information is stored in a single place. Notion offers a variety of pricing plans to meet the needs of different users.

The company offers a free plan that includes basic features such as task management, note-taking, and document storage. For users who need additional features and functionality, Notion offers paid plans that start at 4 € per month per user.


Image showing the productivity tool Miro
Image Credits: Miro

Miro is a easy to use tool for digital whiteboard collaboration that allows teams to collaborate, brainstorm, and plan in real-time. It is designed to help teams visualize and organize their ideas, and to facilitate remote team collaboration. Some of the features offered by Miro include the ability to create and edit diagrams, mind maps, and flowcharts; real-time collaboration with team members; integrations with other tools and services; and customizable templates. Miro is great for small remote teams since collaboration is made a lot easier.

The platform offers a variety of pricing plans to meet the needs of different users, including a free plan and paid plans that start at 8 € per month.

Other tools


jamie is an AI assistant that helps founders and other team members to generate automatic meeting notes during discussions and summarizes key takeaways. This allows you to easily capture important information from meetings without having to manually take notes. Minimizing the the time spent taking notes and regaining focus on your client while keeping track of everything that was being discussed. The summarized notes can be accessed later if needed, making it easy to review the content of the meeting.

You can try jamie for free here. jamie also offers paid plans allowing to take notes in all your meetings. The paid plan starts at 24 € per month.


VEED is a versatile productivity tool that can significantly enhance video production for startups. It offers an array of features, including the ability to add subtitles to videos, an auto subtitle generator, and a video caption generator. These tools can be very beneficial for startups that utilize video content to reach their audience. Adding subtitles to videos can increase viewer engagement, while the auto subtitle generator can save time and resources by automating transcription. Meanwhile, the video caption generator can be used to create captions that are not only readable but also accurately convey the video's content.

With a user-friendly interface, VEED makes these tools accessible even to those without prior video editing experience. VEED offers various pricing plans so startups could choose what best suits their business requirements and budget.


Image showing the productivity tool Calendly
Image Credits: Calendly

Calendly is a scheduling tool that helps founders and teams manage their time and schedule appointments with clients, customers, and colleagues. It is designed to make it easy for users to schedule meetings, events, and appointments without the need for back-and-forth email or phone calls. Some of the features offered by Calendly include the ability to create and customize scheduling pages, send automatic reminders, and integrate with other tools and services.

Calendly offers a great free plan with the ability to create one scheduling link and paid plans with more features starting at 8 € per month.


How it works: Intercom for customer support - YouTube
Image Credits: Intercom

Intercom is a customer communication and support platform that helps startups communicate with and support their customers. It offers a range of tools and features, including live chat, messaging, and knowledge management, to help businesses connect with their customers and provide them with the help and information they need. Intercom is designed to help businesses improve customer satisfaction, increase customer loyalty, and reduce the time and cost of customer support.

Intercom offers a free plan with many features and paid plan starting at 74 € per moth.


Starting a business can be challenging enought, with long hours and tight deadlines. That's why it is essential for startup founders to use productivity tools to make sure they are as productive as possible to help grow their business.

I hope this blog helped you to give you an overview of the best productivity tools that can help startups manage their workloads, communicate effectively, and increase their efficiency in order to scale their businesses and compete with larger players in the market.

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