December 2022

Productivity Hacks

Best 10 Meeting Management Software 2023

Looking for the best meeting management software? Look no further! This comprehensive list includes options for all types of businesses and organizations.

Founder Associate

We all know that meetings can be a pain. They take up precious time, can be difficult to manage, and often leave us feeling frustrated and unproductive. Thankfully, there are some amazing meeting management software solutions available to help you get the most out of your team’ meetings.

Types of Meeting Management Software

To begin with, it’s important to understand what types of meeting management software are available. Generally speaking, there are two types: web-based and desktop-based (native). Web-based meeting management software is hosted on the cloud and allows remote access from any device with an internet connection. Desktop-based meeting management software is installed on your computer and allows you to access the software anytime without needing an internet connection.

How to Choose the Best Meeting Management Tool for Your Business

Choosing the best meeting management software for you can seem like a discouraging task, but it doesn’t have to be! The key is to think about what features you need in order to make your meetings as productive as possible. Do you need video conferencing tools? Collaboration tools? A great summary of what was discussed? Or maybe just a transcript?
Once you’ve identified those needs, you can start researching which software best meets them.

10 Best Meeting Management Software 2023

Now that we know what we’re looking for in a meeting management solution, let's dive into our list of 10 of the best options for 2023:

Video Conferencing Tools


Zoom Product Updates: New Security Toolbar Icon for Hosts, Meeting ID No  Longer Displayed - Zoom Blog
Image Credits: Zoom

Zoom is an intuitive, easy-to-use meeting management software tool that allows you to connect with your team from anywhere.

Main Features

  • Screen sharing
  • Breakout rooms
  • Whiteboarding
  • Private chat

Type: Both web-based and desktop-based

Microsoft Teams

Announcing Microsoft Teams optimized for Apple silicon - Microsoft  Community Hub
Image Credits: Microsoft

Microsoft Teams is another great meeting management software for teams who need to collaborate on projects and stay connected with one another. It is part of the Microsoft 365 and therefore seamlessly integrates with other Microsoft applications.  

Main Features

  • Audio and video meetings
  • Record meetings
  • File sharing
  • Task management
  • Real-time chat based collaboration

Type: Both web-based and desktop-based

Google Meet

Image Credits: Google

Google Meet is the third meeting management software tool that can help you to connect with your team members when ever needed.

Main Features

  • Screen sharing
  • Record online meetings
  • Secure messaging
  • Breakout rooms
  • Automatic speech to text captions during calls. However, those captions or transcripts are often not very accurate

Type: Web-based

Collaboration Tools


Image Credit: Miro

Miro is an online whiteboard tool that helps teams collaborate visually on projects. This meeting management tool can be used to brainstorm or streamline ideas in team meetings, as well as hold more productive meetings.

Main Features

  • Real-time collaboration
  • Task tracking
  • Interactive templates.

Type: Both web-based and desktop-based


Windows | Downloads | Slack
Image Credits: Slack

Slack is a great communication platform for teams who need to stay connected in real time.

Main Features

  • Video and audio calls
  • Screen sharing
  • Direct messaging
  • Channels for specific topics/groups of people

Type: Both web-based and desktop-based


Vorlagen von Asana • Asana-Produkthandbuch
Image Credits: Asana

Asana is a comprehensive task management tool designed to help teams stay organized and productive. It can be used to create checklists, assign tasks or create meeting agendas.

Main Features

  • Task lists
  • Boards for different projects/teams within the organization
  • Progress tracking
  • Automated notifications
  • Integration with other tools

Type: Both web-based and desktop-based

Automated Notes Tools


Image Credits: jamie

jamie is an AI meeting assistant that generates automated meeting notes that help managers easily capture key points from their discussions without ever having to write them down manually. It records audio in the background while you talk, then summarizes everything so that you can easily refer back to it later on if needed.

Main Features

  • Understands and writes in 15 languages
  • Executive summary with key takeaways
  • Detailed automated notes
  • Automatic reminder

Type: Desktop-based

Transcription Tools  


Otter.ai: Transcription tool adds meeting summaries - Protocol
Image Credits: Otter

Otter is a transcription service that takes your audio recordings or videos and turns them into transcripts. It also allows you to plan your meeting agenda ahead of time.

Main Features

  • Keyword search
  • Manual highlighting
  • Manual note-taking
  • Document organization

Type: Web-based


How to Use Fireflies.ai: Easy Step-by-Step Guide 2022
Image Credits: Fireflies

Also, Fireflies is a cloud-based transcription service designed specifically for businesses that need transcriptions of their audio or video calls.

Main Features

  • Audio and video recording
  • Manual highlighting
  • Manual note-taking

Type: Web-based


Image Credits: Sembly

Sembly transforms meeting discussions into searchable text and analyzes meetings transcript to give intelligent insights.

Main Features

  • Sembly joins your meeting automatically
  • Manual highlighting
  • Automated topic agenda

Type: Both web-based and desktop-based


Managing meetings can seem tricky, but it doesn't have to be! With these 10 top meeting management tools, you'll be able to make sure every meeting runs smoothly while still getting the most out of each session.

Whether you're working remotely or in person, these tools will ensure you're always one step ahead! Investing in these software solutions now means less stress later down the road.

Plus, they'll help improve efficiency throughout your organization! So what are you waiting for? Get started today! Try jamie for free here.

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