In the digital age of 2024, the use of AI productivity tools has become a cornerstone for every aspect of business. From more artistic tasks such as video creation and image generation to more administrative tasks, Artificial Intelligence has an answer to any problem of efficiency and productivity.

Especially in today's fast-paced business world, time is a valuable commodity. This is why businesses are more and more looking to introduce AI to their business activities. Meetings, in particular, can easily consume a large portion of our time, and it's essential for them to be productive and efficient.

This is where AI comes into place.

With the advancements in technology, AI can be integrated into the meeting process to increase productivity, streamline workflow, and make the overall experience more engaging.

Get ready to explore five ways in which AI can be used to make your meetings more productive. To top things off, we will introduce you to the best AI productivity tools that not only save time but also infuse your meetings with efficiency and innovation. We will cover areas in which many AI tools already exist and areas where we think AI productivity apps will increasingly be applied soon.

Stay tuned for an insightful journey into the future of productive meetings, powered by AI!

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But first, a quick overview of what topics and AI tools you can expect:

1. Intelligent agenda building (AgendaAI)
2. Smart meeting notes and action items (jamie)
3. Real-time language translation (Voice App; Phrase)
4. AI-assisted meeting scheduling (Reclaim.ai; Clockwise)
5. Meeting analytics and insights (Gong; Chorus)

Now, let's get started!

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Intelligent Agenda Building

One of the most time-consuming aspects of preparing for online meetings as well as meetings in the meeting room is coming up with the agenda. Depending on the topic this can involve hours of research, discussion, and formatting.

With AI, the agenda-building process can be automated, saving you a significant amount of time and effort.

AI-powered software can analyze past data and suggest relevant topics for upcoming meetings, as well as suggest attendees based on the topics.

It can also format the agenda automatically, ensuring that it is well-organized and easy to read.

One of the key benefits of using AI for agenda-building is improved organization. Instead of having to manually gather information and format it, AI can do it for you. This allows you to focus on more important tasks, such as preparing for the meeting content itself.

Additionally, by automating the agenda-building process, AI eliminates the possibility of human error, ensuring that the agenda is accurate and up-to-date.

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AgendaAI: Your AI tool for meeting agendas

In case you are wondering if there even is such thing as an AI tool for automated meeting agendas, then here is your answer: Yes, there is.

After doing some research, we discovered AgendaAI by Charma, which is a dynamic AI tool designed to simplify meeting preparations by automatically generating agendas.

Integrating seamlessly with Slack, it filters through conversations and notifications to pinpoint critical discussion points, ensuring that agendas are both relevant and timely. Tailored for various roles, from managers to individual contributors, AgendaAI adapts to user preferences over time, enhancing meeting efficiency without compromising security.

Its focus on automating the often tedious process of agenda creation allows users to tackle meetings with purpose and clarity, transforming routine planning into an efficient, streamlined process.

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Smart Meeting Notes and Action Items

During time-consuming meetings, it's also important to take accurate and comprehensive notes to remember key decisions and action items. However, taking notes manually and then tracking action items after the meeting has been done, can be a tedious and time-consuming process.

With AI, this process can be made more efficient and accurate.

AI-powered virtual assistants can transcribe and summarize the meeting in real-time, providing an accurate and easily accessible record of the meeting.

Additionally, these assistants can automatically identify and extract action items, creating a task list that can be shared with attendees.

One of the key benefits of using AI to take notes and track action items is the time that can be saved and the increase in the accuracy of the notes. AI-powered virtual assistants can transcribe and summarize the meeting with a high level of accuracy, reducing the risk of human error.

Additionally, by automatically identifying and extracting action items, AI ensures that nothing important is missed. This also provides a better follow-up process, as the responsibility of completing an action item can be allocated and tracked.

Another benefit of AI tools like that is the ease of access to information. The notes and action items are readily available, instead of having to search through handwritten notes or audio recordings.

Furthermore, by having the notes and action items available electronically, they can be easily shared with attendees, ensuring that everyone is on the same page.

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jamie: The best AI productivity tool for meetings

Meet jamie, the cutting-edge note-taking app revolutionizing how you capture and manage meeting information. With the power of AI, jamie transforms your meeting experience, allowing you to focus on what truly matters during your discussions.

Creating comprehensive meeting notes has never been simpler – just hit "Start Meeting," and once your meeting has finished, you will receive meticulously crafted notes encompassing action items, a summary, and a transcript. Having all this information in one place, not only provides greater knowledge management but also supports task management.

Navigating through jamie is a breeze, whether you initiate it directly in the app or leverage the jamie co-pilot feature, receiving timely notifications synced with your Google or Outlook calendar events. The user-friendly dashboard consolidates relevant information, such as upcoming events and past meeting summaries, providing a comprehensive overview of your notes and more.

Tailor your note-taking experience with jamie's customizable settings, allowing you to adjust the depth of notes, the structure of your summaries, and incorporate company-specific terms frequently used in meetings.

Furthermore, jamie is taking meeting notes to the next level with its "Ask jamie Anything" AI features eliminating the hassle of manual searches, enabling you to retrieve specific information effortlessly by posing questions directly to jamie.

Forget the tedious task of scrolling through endless notes and save time instead. Simply type your query into the "Ask Jamie..." text box, like "What did I say in the last Marketing meeting about our first Social Media campaign of 2024," and jamie will swiftly retrieve the relevant details for you.

For additional details, click here.

Take jamie wherever you go, as note syncing across devices ensures accessibility from anywhere, be it your desktop or upcoming mobile apps for iOS and Android. jamie's innovative approach keeps your notes linked to your account, offering a seamless experience across multiple devices.

Experience the future of note-taking with jamie – where AI meets efficiency, collaboration knows no bounds, and accessibility is redefined.

Want to see for yourself how jamie can revolutionize your meetings? Then download and test it for free.

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Real-Time Language Translation

In a globalized business world, it's common for companies to have employees and other business partners who speak different languages. However, during (virtual) meetings, language barriers can be a major obstacle to productivity and effective communication.

With AI-powered real-time language translation, this problem can be eliminated.

By using AI-powered real-time language translation, every word spoken in a meeting can be translated in real-time, allowing all attendees to understand and participate fully in the discussion, regardless of their native language. It can also serve as a meeting transcript that meeting participants can refer back to later.

One of the key benefits of using AI for real-time language translation is improved communication. By removing language barriers, AI enables all attendees to understand and participate in the meeting, leading to better collaboration and productivity.

Additionally, AI-powered translation can be more accurate and efficient than human translators, reducing the risk of misunderstandings and improving the speed of communication.

Another benefit of AI-real-time language translation is that it can help to improve the overall meeting experience. Attendees can communicate more freely and without hesitation, which can lead to a more relaxed and engaging meeting. This can help to facilitate better relationships between team members and partners, leading to increased collaboration and productivity in the long term.

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Voice App: An AI-powered real-time language translation service

Voice App is a cutting-edge online platform that brings seamless language translation to a new level of efficiency and accuracy. Leveraging advanced real-time translation technology, this platform enables users to communicate effortlessly across language barriers and can be integrated with a variety of platforms, including Microsoft Teams.

Whether it's for business meetings, international collaborations, or personal conversations, Voice App provides a user-friendly interface for instant translations, supporting a wide range of languages.

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Phrase: Your AI(D) for meeting language translation

Phrase stands out as a comprehensive translation management platform that caters to businesses and development teams, simplifying the intricacies of localization.

With a focus on software, websites, and content, Phrase offers a robust set of collaboration tools and an intuitive interface for efficient translation processes.

What sets Phrase apart from Voice App is its emphasis on aiding development workflows and integration capabilities. Phrase seamlessly integrates into existing systems, allowing teams to manage translations directly within their established processes.

While Voice App specializes in real-time language translation for various communication scenarios, Phrase shines as a versatile solution for businesses aiming to systematically and strategically localize their products and content for global audiences.

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AI-Assisted Meeting Scheduling

Scheduling offline or virtual meetings can be a daunting task, involving finding a suitable time and date for all attendees, coordinating with multiple calendars, and resolving any scheduling conflicts. With AI-assisted meeting scheduling, this process can be made more efficient and streamlined.

AI-powered scheduling software can analyze the schedules of all attendees and suggest suitable meeting times based on their availability. It can also take into account the time zones of all attendees and other factors such as travel time, to suggest the best meeting time.

Additionally, it can also automatically resolve scheduling conflicts, and send out calendar invites to all attendees.

One of the key benefits of using AI for meeting scheduling is the ease of automatic organization. By analyzing the schedules of all attendees, AI eliminates the need for manual scheduling, saving time and reducing the risk of errors.

Overall, AI-assisted meeting scheduling is a valuable tool for companies that rely on meetings, allowing for more efficient and effective scheduling, which helps to make the meeting more productive and efficient.

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Reclaim.ai: Optimize your schedule with AI

Reclaim.ai is a game-changing platform designed to streamline and optimize your schedule effortlessly. With cutting-edge AI technology, Reclaim.ai not only helps you manage your time more effectively but also adapts to your preferences and priorities.

By intelligently analyzing your work patterns and commitments, Reclaim.ai automates the scheduling process, ensuring that your calendar aligns seamlessly with your goals.

This AI tool goes beyond traditional calendar management, offering personalized insights and suggestions to enhance your time management skills. Instead, it empowers you to reclaim control of your schedule, allowing for a more balanced and productive life.

Say goodbye to scheduling hassles and hello to a smarter, more efficient way of managing your time with Reclaim.ai.

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Clockwise: Organize your calendar with ease (and AI)

Clockwise is a dynamic productivity tool that optimizes your schedule to maximize efficiency and focus. Tailored for busy professionals, Clockwise uses intelligent algorithms to automatically organize and prioritize your calendar, ensuring that your time aligns with your priorities and goals.

Its unique "Smart Events" feature intelligently shifts meetings to create longer focus blocks, fostering a more balanced workday.

What sets Clockwise apart from Reclaim.ai is its specific focus on calendar optimization and its emphasis on creating uninterrupted work periods.

While both platforms aim to enhance productivity, Clockwise excels in its commitment to strategically rearranging meetings to create more substantial, uninterrupted work intervals, providing a distinct approach to time management and personal productivity.

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Meeting Analytics and Insights

Once a meeting is over, it's important to have an understanding of how it went, what worked, and what could be improved. However, gaining this understanding can be difficult without detailed data and analytics of audio and video meetings.

AI-powered analytics and insights of virtual meetings can increase efficiency.

AI assistants can analyze data from online meetings such as audio, video, and notes, providing detailed analytics on attendance, participation, engagement, and outcomes.

This information can be presented in an easy-to-understand format, allowing you to quickly identify areas of improvement and track progress over time.

Additionally, this software can also provide insights into the usage of agenda, time management, and efficiency during the meeting.

One of the key benefits of using AI for meeting analytics and insights is improved understanding. By analyzing detailed data and providing insights, AI enables you to gain a better understanding of how meetings are conducted, and what could be improved.

This can help you identify and address issues, leading to more productive and efficient meetings in the future.

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Gong: Harvesting AI to improve sales performances

Gong is the first of our two suggestions for the best AI productivity tools helping you to analyze meetings and making you more effective in the long run. The platform transforms sales and customer meetings by leveraging the power of conversation analytics.

Designed for sales teams, Gong captures and analyzes every customer conversation, providing valuable insights to enhance communication strategies and drive better outcomes (close more deals).

With AI-driven analytics, Gong uncovers patterns, identifies coaching opportunities, and offers actionable data to optimize sales performance.

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Chorus: Analyzing your sales calls with AI

Chorus is a conversation intelligence platform that revolutionizes the way businesses understand and leverage their sales interactions. Tailored for sales and customer success teams, Chorus uses natural language processing and other advanced technologies to automatically transcribe and analyze sales calls and generates actionable insights and coaching tips to help salespeople improve their performance.

By unlocking the wealth of information embedded in every call or meeting, Chorus empowers organizations to optimize their sales strategies, coach their teams effectively, and uncover trends that drive success.

With features such as real-time coaching and robust analytics, Chorus ensures that sales professionals can continuously refine their approach, delivering a powerful tool for improving communication, enhancing collaboration, and ultimately, achieving greater sales success.

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Conclusion

Artificial Intelligence (AI) has the potential to revolutionize the way we conduct meetings. By applying AI apps to our workspace, we have the opportunity to make meetings more productive, efficient, and engaging.

As outlined in this article, machine learning algorithms (AI) can be used in a variety of ways to improve meeting productivity. From automating agenda building and note-taking to providing real-time language translation, there are AI apps for every aspect of meetings, helping you to make the most of the time and the resources you have.

However, it's important to note that while Artificial Intelligence can be a powerful tool for improving meeting productivity, it's not a replacement for human engagement and collaboration. Instead, it should be used as a supplement to enhance human communication and collaboration.

Overall, Artificial Intelligence can help companies to have more productive and efficient meetings, which can help to make the best use of the team's time and resources, leading to increased collaboration and better outcomes.