June 2023

Productivity Hacks

4 Best Tips for Successfully Working with Virtual Assistants

Whether you are currently looking to hire a virtual assistant or you already have one, building a good working relationship with your VA is crucial to your success. This article outlines the four most important tips to a successful work relationship with your virtual assistant.

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What is a Virtual Assistant?

A virtual assistant is an independent contractor who provides administrative, technical, or creative assistance to clients remotely, typically from a home office. They can handle various tasks, including scheduling, correspondence, research, data entry, social media management, marketing, and more.

Virtual assistants have become an increasingly popular option for businesses looking to outsource administrative tasks. Working with a virtual assistant can save you time and money, but it requires some effort to ensure that your collaboration is successful. Here are some tips to help you work effectively with a virtual assistant:

Setting Clear Expectations and Goals

One of the most important things you can do when working with a virtual assistant is to set clear expectations and goals. This means defining the scope of work, outlining the tasks that need to be completed, and establishing deadlines. When both you and your virtual assistant understand what is expected, you can work together more efficiently and effectively.

It's also important to remember that your virtual assistant is not a mind reader. Be clear about your goals and expectations, and provide them with the necessary information to complete tasks. This will save you both time and frustration in the long run.

Establishing Effective Communication Channels

Communication is key when working with a virtual assistant. Make sure to establish effective communication channels, such as email, chat, or video calls, and check in regularly to ensure that everything is running smoothly. If you are working with a virtual assistant in a different time zone, consider setting up a shared calendar to coordinate schedules.

It's very crucial to be responsive and available when your virtual assistant needs you. If they have questions or need clarification on a task, respond promptly to avoid delays or misunderstandings.

Providing Necessary Tools and Resources

To help your virtual assistant succeed, provide them with the necessary tools and resources. This may include access to your business software, project management tools, or even training materials. By giving your virtual assistant the tools they need to complete tasks efficiently, you can ensure that they are able to work independently and deliver high-quality work.

Remember, that your virtual assistant may have different preferences or work styles than you. Be open to their suggestions for tools or resources that may help them work more effectively.

Monitoring Progress and Providing Feedback

Finally, it's essential to monitor progress and provide feedback to your virtual assistant. This keeps them motivated and ensures that they are meeting your expectations. Set up regular check-ins to review completed tasks and discuss upcoming projects. This can help you identify any issues early on and make adjustments as needed.

When providing feedback, be specific and constructive. Recognize your virtual assistant's accomplishments and show appreciation for their hard work. If there are areas where they could improve, provide clear guidance and support to help them succeed.

By following these tips, you can build a successful working relationship with your virtual assistant and achieve your business goals more efficiently.


Virtual assistants can be a valuable asset to any business. They can help you save time and money, increase productivity and efficiency, and access a global talent pool. By understanding the role of virtual assistants, choosing the right one, and following the tips outlined in this article, you can have a successful and fruitful collaboration with your virtual assistant.

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